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WLC Property and void cleaning and environmental works framework

West Lothian Council

This public procurement record has 2 releases in its history.

Award

21 Aug 2025 at 01:00

OJEU - F3 - Contract Award Notice
Tender

03 Apr 2025 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The procurement process for the "WLC Property and Void Cleaning and Environmental Works Framework" has been completed by West Lothian Council. This key contract involves property maintenance services including the cleaning of void and occupied properties and the safe removal of hazardous items across domestic and non-domestic locations within the West Lothian Council area. The procurement employed an open procedure and the contract was awarded on 5th August 2025, following the tender period which concluded on 6th May 2025. The project falls under the services category with a focus on general public services, and the framework agreement has a total contract value of £1,200,000. The framework leverages the economic and social benefits of community procurement and anticipates potential extensions up to 12 months beyond June 2028.

This framework offers substantial business opportunities particularly for service providers specialising in property and environmental maintenance. The contract has been awarded to four suppliers, including Orbis Protect Ltd, Perfect Clean Edinburgh Ltd, SPS Doorguard Limited, and The Furnishing Service, highlighting the scope for SMEs to engage in public sector contracts. Businesses with capabilities in cleaning, property management, and waste disposal, especially those who can operate within rigorous performance and quality criteria, will find this procurement beneficial for growth and public sector partnership. This initiative further emphasises community benefits and sustainability, aligning with broader government procurement policies. The open call attracted both large and SME bids, demonstrating the competitive and diverse supplier engagement the process elicited.

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Notice Information

Notice Title

WLC Property and void cleaning and environmental works framework

Notice Description

The council award four contractors to a framework to clean void and occupied properties and safely remove any items such as needles or rubbish left by the tenant. These properties are both domestic and non-domestic

Lot Information

Lot 1

The council award to four contractors for a framework to clean void and occupied properties and safely remove any items such as needles or rubbish left by the tenant. This will be in both domestic and non-domestic properties. Garden and bin store areas may also require work to be done under this framework.

Options: Unforeseen items may occur relate to this contract. These will be discussed with the call off contractor and priced before work commences.

Renewal: Allowance for extension of up to a further 12 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000794066
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG537480
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90900000 - Cleaning and sanitation services

90911000 - Accommodation, building and window cleaning services

90911100 - Accommodation cleaning services

90911200 - Building-cleaning services

Notice Value(s)

Tender Value
£1,200,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,200,000 £1M-£10M

Notice Dates

Publication Date
21 Aug 20251 years ago
Submission Deadline
6 May 2025Expired
Future Notice Date
Not specified
Award Date
5 Aug 20251 years ago
Contract Period
1 Jul 2025 - 30 Jun 2028 3-4 years
Recurrence
If extension not to be used after 3 years. If extension used after 4 years

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Lothian Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVINGSTON
Postcode
EH54 6FF
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM14 West Lothian
Delivery Location
TLM78 West Lothian
Local Authority
West Lothian
Electoral Ward
Livingston South
Westminster Constituency
Livingston

Supplier Information

Number of Suppliers
4
Supplier Names

Orbis Protect Ltd (formerly SitexOrbis ltd)

Perfect Clean Edinburgh Ltd

SPS Doorguard Limited

The Furnishing Service

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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