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Provision of Supply (leasing), Delivery, Installation inclusive of maintenance, annual Pressure Systems Safety Regulation (PSSR) 2000, Ad-hoc Repairs of Hot Beverage Machines and Hot Beverage Consumables

Glasgow City Council

This public procurement record has 2 releases in its history.

Award

25 Sep 2025 at 01:00

OJEU - F3 - Contract Award Notice
Tender

24 Apr 2025 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Glasgow City Council has completed the procurement process for the provision of hot beverage machines and related services. The contract, valued at approximately £1,283,488, was awarded to Matthew Algie & Company Ltd. This procurement, which falls under the goods category, employed an open procedure and covered the supply, leasing, installation, maintenance, and regulatory checks of these machines, along with hot beverage consumables. The contract involves services within the Glasgow area supported by regulatory compliance with the Pressure Systems Safety Regulation 2000. The procurement process was conducted with the contract being awarded on 5th September 2025, having initially called for submissions by 26th May 2025.

This tender represents significant growth potential for businesses involved in the provision and maintenance of hot beverage machines and supplies. It is particularly suited to companies that specialise in hospitality equipment and services, as well as those that have robust capabilities in regulatory compliance and ongoing maintenance. Large organisations, especially those with experience in public sector contracts and the capability to handle comprehensive service delivery, are well-positioned to benefit from such opportunities. Leveraging a contract with a public authority like Glasgow City Council can enhance a company's reputation and open doors to further contracts within both the public and private sectors.

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Notice Information

Notice Title

Provision of Supply (leasing), Delivery, Installation inclusive of maintenance, annual Pressure Systems Safety Regulation (PSSR) 2000, Ad-hoc Repairs of Hot Beverage Machines and Hot Beverage Consumables

Notice Description

The objective of this procurement exercise is to appoint a Supplier to provide the Provision of Supply (leasing), Delivery, Installation inclusive of maintenance, annual Pressure Systems Safety Regulation (PSSR) 2000, Ad-hoc Repairs-Service of Hot Beverage Machines and Hot Beverage Consumables This will include the supply, delivery, installation and ongoing maintenance, regulated annual checks, ad hoc service-repairs and hot beverage consumables.

Lot Information

Lot 1

The objective of this procurement exercise is to appoint a Supplier to provide the Provision of Supply (leasing), Delivery, Installation inclusive of maintenance, annual Pressure Systems Safety Regulation (PSSR) 2000, Ad-hoc Repairs-Service of Hot Beverage Machines and Hot Beverage Consumables. This will include the supply, delivery, installation and ongoing maintenance, regulated annual checks, ad hoc service-repairs and hot beverage consumables of the following elements- Lease of Hot Beverage Machines and supply of associated products Barista Espresso machines Automatic Grinder and knock out drawer Bean to Cup automated with milk fridge machine Short term hire of event equipment including Bean to Cup automated machines for major events- hospitality Soluble Hot Beverage machines The successful Supplier must also provide- Arrangement for annual PSSR regulatory checks Supply and delivery of hot beverage consumables Maintenance- Ad-hoc repairs The lease of the hot beverage machines will include arrangement for installation, maintenance, annual regulatory PSSR checks and repairs. The hot beverage machine for installation will be supplied by the successful Supplier and will be required to be installed into the named premises within the Glasgow area. The council will not lease the machines directly with any 3rd party, the lease contract with be directly with the successful Supplier. For the avoidance of doubt, the successful supplier can utilise a 3rd party for leasing, but the contract will be with the Council and the successful Supplier. The successful supplier will manage the entire process of leasing directly with the council.

Renewal: 12 months prior to the expiry date, the council may consider commencing a new tender process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000794475
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP540027
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

03 - Agricultural, farming, fishing, forestry and related products

15 - Food, beverages, tobacco and related products

CPV Codes

03131100 - Coffee beans

15860000 - Coffee, tea and related products

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,283,488 £1M-£10M

Notice Dates

Publication Date
25 Sep 202511 months ago
Submission Deadline
26 May 2025Expired
Future Notice Date
Not specified
Award Date
5 Sep 202511 months ago
Contract Period
Not specified - Not specified
Recurrence
Estimated timing for further notices to be published: March 2029

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Glasgow City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G2 1DU
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North East

Supplier Information

Number of Suppliers
1
Supplier Name

Matthew Algie & Company Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR528875
    Provision of Supply (leasing), Delivery, Installation inclusive of maintenance, annual Pressure Systems Safety Regulation (PSSR) 2000, Ad-hoc Repairs of Hot Beverage Machines and Hot Beverage Consumables - The objective of this procurement exercise is to appoint a Supplier to provide the Provision of Supply (leasing), Delivery, Installation inclusive of maintenance, annual Pressure Systems Safety Regulation (PSSR) 2000, Ad-hoc Repairs-Service of Hot Beverage Machines and Hot Beverage Consumables This will include the supply, delivery, installation and ongoing maintenance, regulated annual checks, ad hoc service-repairs and hot beverage consumables.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP540027
    Provision of Supply (leasing), Delivery, Installation inclusive of maintenance, annual Pressure Systems Safety Regulation (PSSR) 2000, Ad-hoc Repairs of Hot Beverage Machines and Hot Beverage Consumables - The objective of this procurement exercise is to appoint a Supplier to provide the Provision of Supply (leasing), Delivery, Installation inclusive of maintenance, annual Pressure Systems Safety Regulation (PSSR) 2000, Ad-hoc Repairs-Service of Hot Beverage Machines and Hot Beverage Consumables This will include the supply, delivery, installation and ongoing maintenance, regulated annual checks, ad hoc service-repairs and hot beverage consumables.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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