Award

Renewal and Upgrade to iTrent System

UNIVERSITY OF THE WEST OF SCOTLAND

This public procurement record has 1 release in its history.

Award

02 Apr 2025 at 00:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

The University of the West of Scotland has successfully completed the procurement process for renewal and upgrade of the iTrent system, a software subscription licence. This contract, classified under CPV code 48517000, falls within the Education sector and was conducted through a limited procurement method without prior publication of a call for competition. The process culminated in the award being made on 28 March 2025, and the contract valued at £585,955 is now active. The procurement location is Paisley, UKM, and the key business contact for the buyer is David Benstead from the University of the West of Scotland.

This tender offers significant opportunities for businesses specialising in software development and digital workflow solutions, particularly those experienced in educational software systems. The renewal and upgrade focus on moving to digital workflows and employee manager self-service, making this an attractive contract for companies that can provide advanced technological solutions to streamline operations in academic institutions. Large-scale software providers like MHR International UK Limited, the awarded supplier, are well-suited to compete for contracts involving such substantial software system upgrades.

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Notice Information

Notice Title

Renewal and Upgrade to iTrent System

Notice Description

Licence renewal and upgrade for iTrent system

Lot Information

Lot 1

License renewal for iTrent systen, including moving to digital workflows/employee manager self-service.

Procurement Information

This contract is for the renewal of a software subscription license and subsequent upgrade of an existing system already in place at the University

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000795102
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR527395
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F15 - Voluntary Ex Ante Transparency Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48517000 - IT software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£585,955 £500K-£1M

Notice Dates

Publication Date
2 Apr 202510 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
28 Mar 202511 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF THE WEST OF SCOTLAND
Contact Name
David Benstead
Contact Email
david.benstead@uws.ac.uk
Contact Phone
+44 1418483110

Buyer Location

Locality
PAISLEY
Postcode
PA1 2BE
Post Town
Paisley
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM Scotland
Local Authority
Renfrewshire
Electoral Ward
Paisley Northwest
Westminster Constituency
Paisley and Renfrewshire South

Supplier Information

Number of Suppliers
1
Supplier Name

MHR INTERNATIONAL

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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