Planning

Foundational Data for Scotland's Flood Defence Assets

SCOTTISH ENVIRONMENT PROTECTION AGENCY

This public procurement record has 1 release in its history.

Planning

10 Apr 2025 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The Scottish Environment Protection Agency (SEPA) is initiating a planned procurement process titled "Foundational Data for Scotland’s Flood Defence Assets." This procurement, categorised under environmental protection services, is aimed at developing a foundational asset register for flood defence assets in Scotland alongside an Arc GIS field mapper tool for T98 assessments. The procurement stage is currently in the planning phase with key documents published on 10th April 2025. The location for the project is primarily within the UKM (United Kingdom – Scotland) region, and a future notice date is anticipated for 27th June 2025.

This tender presents significant opportunities for businesses specialising in environmental protection, GIS systems, data collection, and asset management. Companies that can provide expertise in developing GIS databases, conducting topographical surveys, or performing hydrological assessments would find this tender particularly relevant. SMEs and larger enterprises with capabilities in field data collection, topographical and condition assessment surveys, and hydrodynamic modelling stand to benefit from participating in this procurement, facilitating growth through engagement with SEPA's initiatives to enhance Scotland's flood defence infrastructure.

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Notice Information

Notice Title

Foundational Data for Scotland's Flood Defence Assets

Notice Description

SEPA is seeking to create a foundational asset register for flood defence asset data in Scotland, to be referred to as the Scottish Flood Asset Register and the development of an Arc GIS field mapper tool for undertaking T98 assessments.

Lot Information

An Arc GIS Scottish Flood Asset Register Database

Develop an Arc GIS database that will form the Scottish Flood Asset Register database. This dataset will include a desk-based assessment of over 200 assets to identify the location of the assets, description of the assets, ownership (as far practical), asset discretisation, asset ID and identifying access constraints and any health and safety concerns. Subject Matter Expert (SME) interviews should also be conducted with the 32 Local Authorities to collect critical local knowledge from the local authorities. It is anticipated that the Environment Agency's Data Requirements Library (DRL) will be used and the Condition Assessment Manual (CAM) (latest guidance) and any other relevant national standards.

Field Collector/Survey 123 App, Topographical survey and condition assessment for prioritised schemes

Develop a data collection app using the Field Collector Tool or Survey 123 (Arc GIS) to facilitate efficient data collection for condition assessments. This will need to have links with the Flood Asset Register and require the relevant fields and schemas to support the condition assessment using the Environment Agency's CAM manual. Undertake Topographical survey on the 6 priority flood defence schemes including top of bank, in channel survey, in channel structures and floodplain survey. This can include different survey methods and techniques such as on the ground surveys, boat surveys and drone surveys. The Environment Agency's National Standard Technical Specification for surveying Services will be used. Condition assessment - undertake condition inspections of the 6 priority areas using the Environment Agency's T98 method in the CAM manual. This could be in the field visual inspections or via desk-based asset inspection using high resolution photogrammetry and videos taken during the topographical surveys.

Hydrological and Hydrodynamic model for one priority area for flood warning

Build upon an existing model for one priority area to establish exceedance thresholds to inform key questions about when the scheme may over top and the areas that may be at risk from an exceedance event.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000796100
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR528150
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71313000 - Environmental engineering consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Apr 202510 months ago
Submission Deadline
Not specified
Future Notice Date
27 Jun 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SCOTTISH ENVIRONMENT PROTECTION AGENCY
Contact Name
Christine Todd
Contact Email
christine.todd@sepa.org.uk
Contact Phone
+44 1698465002

Buyer Location

Locality
HOLYTOWN, NORTH LANARKSHIRE
Postcode
ML1 4WQ
Post Town
Motherwell
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM34 North Lanarkshire
Delivery Location
TLM Scotland
Local Authority
North Lanarkshire
Electoral Ward
Mossend and Holytown
Westminster Constituency
Airdrie and Shotts

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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