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Landscape Maintenance and Common Close Cleaning Contract 2025-2027

Southside Housing Association Ltd

This public procurement record has 2 releases in its history.

Award

22 Jul 2025 at 01:00

OJEU - F3 - Contract Award Notice
Tender

15 Apr 2025 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The Southside Housing Association Ltd has completed the procurement for the "Landscape Maintenance and Common Close Cleaning Contract 2025-2027." This contract focuses on landscape maintenance and cleaning services for properties in Cardonald and Pollokshields, Glasgow. The contract, initially set for an active period from 1st July 2025, is valued at £1,250,000 GBP with options for yearly extensions, potentially extending through March 2030. The procurement was carried out under an open procedure, with key phases including a tender deadline on 15th May 2025 and subsequent contract signing on 17th July 2025. As an Award notice, the procurement stage is complete, and the winning bidder, Ramora Limited, has commenced services as of the signing date.

This contract presents substantial opportunities for businesses specialising in landscape and cleaning services, particularly those with experience in housing and community amenities. The requirements include diverse landscaping activities alongside interior and exterior cleaning services. It encourages participation from SMEs, evidenced by five of the six received bids being from this sector. This tender is most suitable for firms with a robust logistical capability to provide routine maintenance services and handle supplementary additions over the contract period. The structured requirements and the potential for extended obligations underscore the long-term growth prospects for businesses engaging in such public procurement opportunities.

How relevant is this notice?

Notice Information

Notice Title

Landscape Maintenance and Common Close Cleaning Contract 2025-2027

Notice Description

The Contract will principally comprise landscape maintenance and common close cleaning service. The landscape maintenance services will mainly include litter picking, grass cutting, shrub bed, hedging and leaf collection to existing properties and common landscaped areas throughout Cardonald and Pollokshields, Glasgow to the areas detailed within the Landscape Architects tender drawings. The Contract may also include bulk uplifts, tree maintenance services, tree and stump removal works, and repairs to existing damaged grass and other landscaped areas. The Contract may also include planting and landscaping improvement works at the Queensland Community Gardens estate. The landscape maintenance will initially be undertaken to estates located at St Andrews Drive, Queensland Community Garden and Halfway Park, however Southside Housing Association may introduce additional estates during the Contract that are located on the south side of Glasgow which shall be valued at the rates within Tender Document A where the maintenance requirements are similar in character. The Common Close Cleaning maintenance requirements will principally involve weekly internal and external cleaning to properties, and also monthly & six monthly cleaning activities (refer Specification Items 1-21 described within Tender Document C 'Common Close Cleaning Specification' for further information). The Landscape Maintenance and Common Close Cleaning services to the properties described within the tender documentation are currently undertaken by Southside Housing Association's estates team. However, the nature of the service is changing and it is the intention of Southside Housing Association that the successful tenderer of this procurement will undertake the service after conclusion of this opportunity.

Lot Information

Lot 1

Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015.

Renewal: May take up option of twelve month extensions up to a maximum of three further years (2027-2030) at an estimated value 250000 GBP (excluding VAT) per annum. The annual anticipated cost per annum excluding VAT is 250000 GBP

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000796478
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL535234
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

71421000 - Landscape gardening services

77211500 - Tree-maintenance services

77310000 - Planting and maintenance services of green areas

77311000 - Ornamental and pleasure gardens maintenance services

77313000 - Parks maintenance services

77314000 - Grounds maintenance services

90910000 - Cleaning services

90911000 - Accommodation, building and window cleaning services

Notice Value(s)

Tender Value
£1,250,000 £1M-£10M
Lots Value
£1,250,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£229,756 £100K-£500K

Notice Dates

Publication Date
22 Jul 20251 years ago
Submission Deadline
15 May 2025Expired
Future Notice Date
Not specified
Award Date
17 Jul 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
2026 at the earliest if the optional 12 month extensions are not applied

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Southside Housing Association Ltd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G51 4EB
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Cardonald
Westminster Constituency
Paisley and Renfrewshire North

Supplier Information

Number of Suppliers
1
Supplier Name

Ramora Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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