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Planned Maintenance and Reactive service for the Uninterrupted Power Supply

University of the West of Scotland

This public procurement record has 2 releases in its history.

Award

11 Aug 2025 at 01:00

OJEU - F3 - Contract Award Notice
Tender

21 May 2025 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The University of the West of Scotland, located in Paisley, recently completed a procurement process for the "Planned Maintenance and Reactive service for the Uninterrupted Power Supply." The contract involves two annual services, including reactive and emergency out-of-hours services, with full-service reports required. The procurement method followed was an open procedure, targeting the services industry. The tender was active from 21st May 2025, with submissions closing on 20th June 2025. The contract, valued at GBP 105,264, was awarded on 18th July 2025 to Sword IT Solutions Ltd, a small to medium-sized enterprise based in Bellshill, demonstrating the completion of the award stage of this process.

This tender represents a valuable business opportunity for suppliers in the services sector, particularly those equipped to handle high-quality technical maintenance and repair for power supply systems. Companies certified in factory training and having access to AEC spare parts stand to benefit significantly. Businesses that have the technical prowess and proven track record in delivering similar services could gain an edge, promoting business growth through long-term partnership possibilities, highlighted by the contract's potential for renewal. Such opportunities enable SMEs like Sword IT Solutions Ltd to expand their portfolio and establish a foothold in the educational sector's service requirements, providing a stable revenue stream over the contract period.

How relevant is this notice?

Notice Information

Notice Title

Planned Maintenance and Reactive service for the Uninterrupted Power Supply

Notice Description

The University has a requirement to contract for planned servicing of the uninterrupted power supply to the University.

Lot Information

Lot 1

The University has a requirement to contract for planned servicing of the uninterrupted power supply to the University. Two services per annum shall be required each year with a full-service report to be submitted following each visit The contract shall also include for reactive repair works for faults and an emergency out of hours service To comply with equipment warranty, the successful contractor must be fully factory trained and certified by AEC and have access to AEC spare parts.

Options: The University reserves the right to add options for additional purchases in line with Regulation 72 of the The Public Contracts (Scotland) Regulations 2015

Renewal: 12 month optional extension

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000799193
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG536764
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50312600 - Maintenance and repair of information technology equipment

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£105,264 £100K-£500K

Notice Dates

Publication Date
11 Aug 20251 years ago
Submission Deadline
20 Jun 2025Expired
Future Notice Date
Not specified
Award Date
18 Jul 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
48 months from award, dependent on performance of the contract

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of the West of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PAISLEY
Postcode
PA1 2BE
Postcode Area
Paisley
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
Renfrewshire
Electoral Ward
Paisley Northwest
Westminster Constituency
Paisley and Renfrewshire South

Supplier Information

Number of Suppliers
1
Supplier Name

Sword IT Solutions Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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