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Provision for Use of City Square for Festive Activities

Dundee City Council

This public procurement record has 2 releases in its history.

Award

25 Sep 2025 at 01:00

PCS Notice - Website Contract Award Notice
Tender

10 Jun 2025 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

Dundee City Council has successfully awarded a contract for the "Provision for Use of City Square for Festive Activities" to Horne's Pleasure Fairs. This open procurement process was completed on 25th July 2025, and the contract is now active. The contract involves the use of Dundee City Square for festive activities leading up to Christmas, including a diverse selection of food and drink, a themed funfair, and Christmas market stalls. The activities will be held over weekends and are expected to engage local businesses. The procurement, classified under CPV code 79952000, follows an open procedure and falls under the services category, with the City Square in Dundee being the main location for delivery.

This contract represents a valuable opportunity for businesses specialising in event management, theming, and festive market logistics to collaborate and expand their operational reach. With a focus on enhancing the local economy by incorporating local vendors, the initiative aims to increase footfall in Dundee City Centre and enhance its appeal as a business and leisure destination. Small and medium-sized enterprises (SMEs) with expertise in equipment hire and creative event organisation, particularly those familiar with local culture and logistics, are well-suited to engage with such opportunities. This contract not only opens avenues for direct business growth but also fosters a collaborative environment encouraging partnerships with other local entities in delivering a successful event.

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Notice Information

Notice Title

Provision for Use of City Square for Festive Activities

Notice Description

Dundee City Council is seeking an operator to operate the delivery of festive activities to take place within City Square. We are offering a concession for the use of the City Square for four weeks up to Christmas to deliver festive activities within Dundee City Square area which will operate at a minimum over weekends. The following items would be considered for the square- * A varied food and drink offering including local businesses where possible * A funfair, which has an appropriate mix of traditional, family, and thrill rides. These should be themed appropriately for the season. Traditional elements that align with the weight restriction and site capacity will be considered. * Associated theming and dressing, including but not limited to, Christmas decorations, light features, projections, background music and designed site signage. * Christmas Market Stalls with local businesses where possible It is anticipated that to deliver these elements, the winning contractor will be required to hire equipment and to work with third parties to put suitable arrangements in place. Competent specialists should be used for each aspect where this is not available in-house.

Lot Information

Lot 1

The contractor shall be responsible for contracting, arranging and managing all support services and sub-contractors required for the activities delivered at the event. The main aims of the event are to- * Deliver a safe, legal, and successful event in line with industry best practice principles. * Create an affordable event for all and focus on engagement with the community * Raise awareness of Dundee City as a business and leisure tourism destination. * Increase footfall in Dundee City Centre during the festive period, encouraging visits * Provide a positive economic benefit to Dundee City Centre by encouraging the additional use of existing businesses. This concession would be offering exclusive rights to hold festive activities in City Square application for permission to use Council land, involves the Council issuing a licence to occupy. The successful Bidding Organisation will require to make arrangements to obtain a licence to occupy.

Renewal: There will be an option for contract to be extended for a further 2 x 1 year periods.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000801029
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP540006
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Sep 202511 months ago
Submission Deadline
8 Jul 2025Expired
Future Notice Date
Not specified
Award Date
25 Jul 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Dundee City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUNDEE
Postcode
DD1 1QE
Postcode Area
Dundee
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM03 Angus and Dundee City
Delivery Location
TLM71 Angus and Dundee City
Local Authority
Dundee City
Electoral Ward
Maryfield
Westminster Constituency
Dundee Central

Supplier Information

Number of Suppliers
1
Supplier Name

Horne's Pleasure Fairs

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN532233&idx=2
    11th June 2025 - Dundee's Christmas Event Impact Report
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN532233&idx=1
    10th June 2025 - DCC/CD/38/25 - ITQ Documents for Provision for use of City Square for Festive Activities
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN532233
    Provision for Use of City Square for Festive Activities - Dundee City Council is seeking an operator to operate the delivery of festive activities to take place within City Square. We are offering a concession for the use of the City Square for four weeks up to Christmas to deliver festive activities within Dundee City Square area which will operate at a minimum over weekends. The following items would be considered for the square- * A varied food and drink offering including local businesses where possible * A funfair, which has an appropriate mix of traditional, family, and thrill rides. These should be themed appropriately for the season. Traditional elements that align with the weight restriction and site capacity will be considered. * Associated theming and dressing, including but not limited to, Christmas decorations, light features, projections, background music and designed site signage. * Christmas Market Stalls with local businesses where possible It is anticipated that to deliver these elements, the winning contractor will be required to hire equipment and to work with third parties to put suitable arrangements in place. Competent specialists should be used for each aspect where this is not available in-house.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP540006
    Provision for Use of City Square for Festive Activities - Dundee City Council is seeking an operator to operate the delivery of festive activities to take place within City Square. We are offering a concession for the use of the City Square for four weeks up to Christmas to deliver festive activities within Dundee City Square area which will operate at a minimum over weekends. The following items would be considered for the square- * A varied food and drink offering including local businesses where possible * A funfair, which has an appropriate mix of traditional, family, and thrill rides. These should be themed appropriately for the season. Traditional elements that align with the weight restriction and site capacity will be considered. * Associated theming and dressing, including but not limited to, Christmas decorations, light features, projections, background music and designed site signage. * Christmas Market Stalls with local businesses where possible It is anticipated that to deliver these elements, the winning contractor will be required to hire equipment and to work with third parties to put suitable arrangements in place. Competent specialists should be used for each aspect where this is not available in-house.

Open Contracting Data Standard (OCDS)

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