Planning

Market Engagement - Supply of Oils, Greases and DMU Coolant

SCOTRAIL TRAINS LIMITED .

This public procurement record has 1 release in its history.

Planning

11 Jun 2025 at 00:00

OJEU - F4 - Prior Information Notice (Utilities)
Summary of the contracting process

ScotRail Trains Limited, based in Glasgow, is initiating a public procurement process at the planning stage for the supply and delivery of oils, greases, and DMU coolant. This procurement involves engaging with potential suppliers to ascertain their capabilities and is set within the goods category under railway services. The planned contract will cover deliveries to ScotRail locations in Glasgow, Edinburgh, and Inverness, with a prospective notice date set for 10th November 2025. This process aims to source two lots: one for oils and greases and another for DMU coolant, each with an initial three-year duration and possible extensions. The total contract value is estimated at £773,000.

This tender provides a significant opportunity for businesses specialising in the distribution and supply of industrial oils and coolants, particularly those familiar with railway operational requirements. The potential contract promises a stable business relationship over several years, with opportunities for renewal. Firms with existing supply chain operations across the UK, especially those with capabilities to serve multiple locations efficiently, will find this a fitting opportunity. This could be highly beneficial for both established suppliers in the railway sector and new entrants looking to expand their portfolios through involvement with a major public transport provider like ScotRail.

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Notice Information

Notice Title

Market Engagement - Supply of Oils, Greases and DMU Coolant

Notice Description

ScotRail Trains Limited (SRT) are seeking to engage with the market to understand the capabilities of prospective suppliers for the supply / delivery of Oils, Greases and DMU Coolant to ScotRail locations in Glasgow, Edinburgh and Inverness

Lot Information

Supply and Delivery of Oils and Greases

Supply and Delivery of Oils and Greases to the following ScotRail locations: Engineering Depot Cadder Yard Bishopbriggs, Glasgow, G64 1UZ Engineering Depot Clayhills, (LNER) College Street, Aberdeen, AB11 6JW Engineering Depot Corkerhill, Corkerhill Place, Glasgow, G52 1RU Engineering Depot Eastfield, Carron Crescent, Glasgow, G22 6BY Engineering Depot Haymarket, Russell Road, Edinburgh, EH12 5NB Engineering Depot Inverness, Longman Road, Inverness, IV1 1RY Duration - initial 3 years with potential to extend by 2 x 1-year options

Supply and Delivery of DMU Coolant

Supply and Delivery of DMU Coolant to the following ScotRail locations: Engineering Depot, Cadder Yard Bishopbriggs, Glasgow, G64 1UZ Engineering Depot, Clayhills (LNER) College Street, Aberdeen, AB11 6JW Engineering Depot, Corkerhill Corkerhill Place, Glasgow, G52 1RU Engineering Depot, Eastfield Carron Crescent, Glasgow, G22 6BY Engineering Depot, Haymarket Russell Road, Edinburgh, EH12 5NB Engineering Depot, Inverness Longman Road, Inverness, IV1 1RY Duration - initial 3 year period, with option to extend by 2 x 1-year options

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000801461
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN532353
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F4 - Prior Information Notice (Utilities)
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

24 - Chemical products

CPV Codes

24951100 - Lubricants

24951300 - Hydraulic fluids

Notice Value(s)

Tender Value
£773,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
10 Nov 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SCOTRAIL TRAINS LIMITED .
Contact Name
Willie MacMillan
Contact Email
willie.macmillan@scotrail.co.uk
Contact Phone
+44 3448110141

Buyer Location

Locality
GLASGOW
Postcode
G2 6HQ
Post Town
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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