Award

Groundworks Framework

EAST LOTHIAN COUNCIL

This public procurement record has 2 releases in its history.

Award

01 Dec 2025 at 00:00

PCS Notice - Website Contract Award Notice
Tender

18 Jun 2025 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

East Lothian Council is currently in the tender stage for a "Groundworks Framework" project, aiming to procure a contractor for Slabbing and Tarmacadam works within the Council Housing in East Lothian. This project, classified under the "General public services" category, follows an open procurement procedure and is available for electronic submissions through the specified portal. Key dates to note include the tender submission deadline on 18th July 2025 at 12:00 pm, with the award period commencing immediately thereafter. The framework agreement allows for a maximum of four participants and includes a contract period of 1,440 days, with the possibility of two one-year extensions. The address for East Lothian Council is John Muir House, Haddington, East Lothian, EH41 3HA.

This tender presents a significant opportunity for businesses specialising in groundworks, particularly those experienced in slabbing and tarmacadam services, to expand their portfolios by securing long-term projects with a local authority. Companies capable of delivering enhanced community benefits in terms of social, economic, and environmental impact will be well-suited to compete for this contract, aligning with the Council's objectives for sustainability and value from public spending. The open procedure allows for competitive entry, encouraging SMEs with relevant expertise and resources in related grounds maintenance and construction areas to participate.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Groundworks Framework

Notice Description

East Lothian Council is seeking a contractor to undertake Slabbing and Tarmacadam works to Council Housing.

Lot Information

Lot 1

The Term Maintenance Contract will be to undertake Slabbing and Tarmacadam works to Council Housing which may include (but not limited to) the following: -Lifting & Relaying of Slabs -Lifting & Disposal of Slabs -Lifting & Disposal of Slabs & laying of Tarmacadam Path -Repairs to Slabs -Installation of pre-cast Concrete Steps -Repair of Concrete Steps -Replacement of pre-cast Concrete Steps -Installation/Repair/Replacement of Metal Handrails (fixed to concrete steps) -Renewing Manholes as part of Slabbing/Tarmac works -Re-bedding Manholes as part of Slabbing/Tarmac works

Renewal: Option to extend by 1 year on 2 occassions

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000801936
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC544576
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Framework
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45233222 - Paving and asphalting works

45432112 - Laying of paving

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£800,000 £500K-£1M

Notice Dates

Publication Date
1 Dec 20252 months ago
Submission Deadline
18 Jul 2025Expired
Future Notice Date
Not specified
Award Date
31 Oct 20253 months ago
Contract Period
Not specified - Not specified
Recurrence
June 2027

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EAST LOTHIAN COUNCIL
Contact Name
Not specified
Contact Email
procurement@eastlothian.gov.uk
Contact Phone
+44 1620827827

Buyer Location

Locality
HADDINGTON, EAST LOTHIAN
Postcode
EH41 3HA
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM11 East Lothian and Midlothian
Delivery Location
TLM73 East Lothian and Midlothian
Local Authority
East Lothian
Electoral Ward
Haddington and Lammermuir
Westminster Constituency
Lothian East

Supplier Information

Number of Suppliers
4
Supplier Names

CRUMMOCK SURFACING

HILLHOUSE QUARRY GROUP

J H CIVIL ENGINEERING

P1 SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000801936-2025-12-01T00:00:00Z",
    "date": "2025-12-01T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000801936",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-1",
            "name": "East Lothian Council",
            "identifier": {
                "legalName": "East Lothian Council"
            },
            "address": {
                "streetAddress": "John Muir House",
                "locality": "Haddington, East Lothian",
                "region": "UKM73",
                "postalCode": "EH41 3HA"
            },
            "contactPoint": {
                "email": "procurement@eastlothian.gov.uk",
                "telephone": "+44 1620827827",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.eastlothian.gov.uk"
            }
        },
        {
            "id": "org-8",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "streetAddress": "27 Chambers Street",
                "locality": "EDINBURGH",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "telephone": "+44 1312252525",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-29",
            "name": "East Lothian Council",
            "identifier": {
                "legalName": "East Lothian Council"
            },
            "address": {
                "streetAddress": "John Muir House",
                "locality": "Haddington, East Lothian",
                "region": "UKM73",
                "postalCode": "EH41 3HA"
            },
            "contactPoint": {
                "email": "procurement@eastlothian.gov.uk",
                "telephone": "+44 1620827827",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.eastlothian.gov.uk"
            }
        },
        {
            "id": "org-139",
            "name": "Hillhouse Quarry Group Ltd",
            "identifier": {
                "legalName": "Hillhouse Quarry Group Ltd"
            },
            "address": {
                "streetAddress": "Hillhouse Quarry, Troon",
                "locality": "Ayrshire",
                "region": "UKM",
                "postalCode": "KA10 7HX"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-140",
            "name": "P1 Solutions Ltd",
            "identifier": {
                "legalName": "P1 Solutions Ltd"
            },
            "address": {
                "streetAddress": "7 Links Gardens Lane",
                "locality": "Edinburgh",
                "region": "UK",
                "postalCode": "EH6 7JQ"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-141",
            "name": "Crummock Surfacing Ltd",
            "identifier": {
                "legalName": "Crummock Surfacing Ltd"
            },
            "address": {
                "streetAddress": "EH20 Business Centre, 6 Dryden Road, Bilston Glen Ind. Estate",
                "locality": "Loanhead",
                "region": "UKM73",
                "postalCode": "EH20 9LZ"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-142",
            "name": "J H Civil Engineering Ltd",
            "identifier": {
                "legalName": "J H Civil Engineering Ltd"
            },
            "address": {
                "streetAddress": "Broadlees Industrial Estate, Carlisle Road, Chapelhall,",
                "locality": "Airdrie",
                "region": "UK",
                "postalCode": "ML6 8RH"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-19",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "streetAddress": "27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "East Lothian Council",
        "id": "org-29"
    },
    "tender": {
        "id": "ELC-25-0526",
        "title": "Groundworks Framework",
        "description": "East Lothian Council is seeking a contractor to undertake Slabbing and Tarmacadam works to Council Housing.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "45432112",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "East Lothian"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM73"
                    },
                    {
                        "region": "UKM73"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "works",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2025-07-18T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2025-07-18T12:00:00Z"
        },
        "documents": [
            {
                "id": "JUN532799",
                "documentType": "contractNotice",
                "title": "Groundworks Framework",
                "description": "East Lothian Council is seeking a contractor to undertake Slabbing and Tarmacadam works to Council Housing.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN532799",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "JUN532799-1",
                "title": "Invitation to Tender",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN532799&idx=1",
                "datePublished": "2025-06-18T09:07:21Z",
                "dateModified": "2025-06-18T09:07:21Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN532799-2",
                "title": "Appendix I",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN532799&idx=2",
                "datePublished": "2025-06-18T09:07:21Z",
                "dateModified": "2025-06-18T09:07:21Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN532799-3",
                "title": "Appendix II",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN532799&idx=3",
                "datePublished": "2025-06-18T09:07:22Z",
                "dateModified": "2025-06-18T09:07:22Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN532799-4",
                "title": "Appendix III",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN532799&idx=4",
                "datePublished": "2025-06-18T09:07:22Z",
                "dateModified": "2025-06-18T09:07:22Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN532799-5",
                "title": "Appendix IV",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN532799&idx=5",
                "datePublished": "2025-06-18T09:07:22Z",
                "dateModified": "2025-06-18T09:07:22Z",
                "format": "application/pdf"
            },
            {
                "id": "JUN532799-6",
                "title": "Appendix V",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN532799&idx=6",
                "datePublished": "2025-06-18T09:07:22Z",
                "dateModified": "2025-06-18T09:07:22Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JUN532799-7",
                "title": "Appendix VI",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN532799&idx=7",
                "datePublished": "2025-06-18T09:07:22Z",
                "dateModified": "2025-06-18T09:07:22Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN532799-8",
                "title": "Appendix VII",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN532799&idx=8",
                "datePublished": "2025-06-18T09:07:22Z",
                "dateModified": "2025-06-18T09:07:22Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN532799-9",
                "title": "Bidder Instructions - Documentation to upload",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN532799&idx=9",
                "datePublished": "2025-06-30T09:11:39Z",
                "dateModified": "2025-06-30T09:11:39Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC544576",
                "documentType": "awardNotice",
                "title": "Groundworks Framework",
                "description": "East Lothian Council is seeking a contractor to undertake Slabbing and Tarmacadam works to Council Housing.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC544576",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The Term Maintenance Contract will be to undertake Slabbing and Tarmacadam works to Council Housing which may include (but not limited to) the following: -Lifting & Relaying of Slabs -Lifting & Disposal of Slabs -Lifting & Disposal of Slabs & laying of Tarmacadam Path -Repairs to Slabs -Installation of pre-cast Concrete Steps -Repair of Concrete Steps -Replacement of pre-cast Concrete Steps -Installation/Repair/Replacement of Metal Handrails (fixed to concrete steps) -Renewing Manholes as part of Slabbing/Tarmac works -Re-bedding Manholes as part of Slabbing/Tarmac works",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend by 1 year on 2 occassions"
                }
            }
        ],
        "bidOpening": {
            "date": "2025-07-18T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 4
            }
        },
        "classification": {
            "id": "45233222",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "June 2027"
        }
    },
    "language": "EN",
    "description": "Community Benefits are a requirement of this contract. A summary of the expected community benefits has been provided as follows: The Service Provider shall engage with the Council with regard to delivering proportionate Community Benefits in relation to the Contract in terms of social, economic, and environmental benefits, in order to achieve sustainability and best value from public spending to benefit the community. (SC Ref:816644)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000801936"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000801936"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "ELC-25-0526",
            "suppliers": [
                {
                    "id": "org-139",
                    "name": "Hillhouse Quarry Group Ltd"
                },
                {
                    "id": "org-140",
                    "name": "P1 Solutions Ltd"
                },
                {
                    "id": "org-141",
                    "name": "Crummock Surfacing Ltd"
                },
                {
                    "id": "org-142",
                    "name": "J H Civil Engineering Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ELC-25-0526",
            "awardID": "ELC-25-0526",
            "status": "active",
            "value": {
                "amount": 800000,
                "currency": "GBP"
            },
            "dateSigned": "2025-10-31T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "352",
                "measure": "bids",
                "value": 10,
                "relatedLot": "1"
            },
            {
                "id": "353",
                "measure": "smeBids",
                "value": 9,
                "relatedLot": "1"
            },
            {
                "id": "354",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "355",
                "measure": "foreignBidsFromNonEU",
                "value": 10,
                "relatedLot": "1"
            },
            {
                "id": "356",
                "measure": "electronicBids",
                "value": 10,
                "relatedLot": "1"
            }
        ]
    }
}