Williamsburgh Housing Association - Medical Adaptations to Existing Properties

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000806884-2025-08-08T00:00:00Z",
    "date": "2025-08-08T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000806884",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-29",
            "name": "Williamsburgh Housing Association",
            "identifier": {
                "legalName": "Williamsburgh Housing Association"
            },
            "address": {
                "streetAddress": "Ralston House, Cyril Street",
                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA1 1RW"
            },
            "contactPoint": {
                "name": "Lisa Reynolds",
                "email": "lisa.reynolds@williamsburgh.co.uk",
                "telephone": "+44 1418476389",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Registered Social Landlord",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "registered social landlord",
                        "scheme": "TED_CA_TYPE"
                    }
                ],
                "url": "http://www.williamsburghha.co.uk"
            }
        },
        {
            "id": "org-30",
            "name": "A.D.A Construction Consultants",
            "address": {
                "streetAddress": "Pavilion 3, St James Business Park",
                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA3 3BB"
            },
            "contactPoint": {
                "name": "Alan Shanks",
                "email": "alan.shanks@ada-cc.co.uk",
                "telephone": "+44 1418160184",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "processContactPoint"
            ]
        },
        {
            "id": "org-31",
            "name": "Paisley Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Paisley Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "locality": "Paisley"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Williamsburgh Housing Association",
        "id": "org-29"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000806884",
        "title": "Williamsburgh Housing Association - Medical Adaptations to Existing Properties",
        "description": "The Contract will involve the successful Contractor undertaking medical adaptation and associated works within existing residential dwellings over a three-year period from the commencement date. Currently, Williamsburgh Housing Association undertake and provide approximately Twenty-Five (25) adaptations to existing bathrooms annually to their customers who reside in Paisley, Johnstone, Renfrew, Elderslie and Kilbarchan Renfrewshire. Individual Orders will be issued for each adaptation required during the Contract. Individual Orders may include full medical adaptation works to an existing bathroom or shower room, singular or multiple component works or trades. The scope of works is envisaged to include; Replacement of existing mainstream bathrooms with wet floor bathrooms or shower rooms; Replacement of existing mainstream bathrooms with level access tray shower rooms; Replacement or installation of extract ventilation fans; Electrical works; Wet wall laminated wall boarding or ceramic tiling; Replacement or new installations of individual or multiple components including sanitaryware, wall, floor and ceiling finishes, electrical and lighting works and grabrails; Builderswork including plaster, plasterboard or timber finishing works. All major adaptation works, including walk-in shower room and overbath shower works, must be completed by the Contractor within four calendar weeks (twenty-eight calendar days) of receiving an Order from Williamsburgh Housing Association. Upon receiving an Order, the Contractor must also undertake a fully survey and provide the total price breakdown for undertaking the major adaptation works within one calendar week (seven calendar days) of receiving the Order. All minor adaptation works, including grabrails, deaf smoke alarms and other minor adaptations, must be completed by the Contractor within ten calendar days of receiving an Order from Williamsburgh Housing Association.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "45211310",
                        "scheme": "CPV"
                    },
                    {
                        "id": "44411000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "44411100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "44411200",
                        "scheme": "CPV"
                    },
                    {
                        "id": "44411300",
                        "scheme": "CPV"
                    },
                    {
                        "id": "44411400",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45262321",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45430000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45432100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45432110",
                        "scheme": "CPV"
                    },
                    {
                        "id": "31681410",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45311000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45311100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45311200",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45300000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45310000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45350000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Paisley, Johnstone, Renfrew, Elderslie and Kilbarchan, Renfrewshire"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 500000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "works",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2025-09-08T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2025-09-08T12:00:00Z"
        },
        "documents": [
            {
                "id": "AUG536651",
                "documentType": "contractNotice",
                "title": "Williamsburgh Housing Association - Medical Adaptations to Existing Properties",
                "description": "The Contract will involve the successful Contractor undertaking medical adaptation and associated works within existing residential dwellings over a three-year period from the commencement date. Currently, Williamsburgh Housing Association undertake and provide approximately Twenty-Five (25) adaptations to existing bathrooms annually to their customers who reside in Paisley, Johnstone, Renfrew, Elderslie and Kilbarchan Renfrewshire. Individual Orders will be issued for each adaptation required during the Contract. Individual Orders may include full medical adaptation works to an existing bathroom or shower room, singular or multiple component works or trades. The scope of works is envisaged to include; Replacement of existing mainstream bathrooms with wet floor bathrooms or shower rooms; Replacement of existing mainstream bathrooms with level access tray shower rooms; Replacement or installation of extract ventilation fans; Electrical works; Wet wall laminated wall boarding or ceramic tiling; Replacement or new installations of individual or multiple components including sanitaryware, wall, floor and ceiling finishes, electrical and lighting works and grabrails; Builderswork including plaster, plasterboard or timber finishing works. All major adaptation works, including walk-in shower room and overbath shower works, must be completed by the Contractor within four calendar weeks (twenty-eight calendar days) of receiving an Order from Williamsburgh Housing Association. Upon receiving an Order, the Contractor must also undertake a fully survey and provide the total price breakdown for undertaking the major adaptation works within one calendar week (seven calendar days) of receiving the Order. All minor adaptation works, including grabrails, deaf smoke alarms and other minor adaptations, must be completed by the Contractor within ten calendar days of receiving an Order from Williamsburgh Housing Association.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG536651",
                "format": "text/html"
            },
            {
                "id": "AUG536651-1",
                "title": "Document A",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536651&idx=1",
                "datePublished": "2025-08-08T14:58:49Z",
                "dateModified": "2025-08-08T14:58:49Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "AUG536651-2",
                "title": "Document B",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536651&idx=2",
                "datePublished": "2025-08-08T14:58:49Z",
                "dateModified": "2025-08-08T14:58:49Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG536651-3",
                "title": "Document C",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536651&idx=3",
                "datePublished": "2025-08-08T14:58:49Z",
                "dateModified": "2025-08-08T14:58:49Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG536651-4",
                "title": "Document D",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536651&idx=4",
                "datePublished": "2025-08-08T14:58:49Z",
                "dateModified": "2025-08-08T14:58:49Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "AUG536651-5",
                "title": "Document E",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536651&idx=5",
                "datePublished": "2025-08-08T14:58:49Z",
                "dateModified": "2025-08-08T14:58:49Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG536651-6",
                "title": "Document F",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536651&idx=6",
                "datePublished": "2025-08-08T14:58:49Z",
                "dateModified": "2025-08-08T14:58:49Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG536651-7",
                "title": "Document G",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536651&idx=7",
                "datePublished": "2025-08-08T14:58:49Z",
                "dateModified": "2025-08-08T14:58:49Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Single stage tendering and all bidders may submit a tender. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "May take up option of twelve month extensions up to a maximum of two further years (2028-2030) at an estimated value 70000 to 100000 GBP (excluding VAT) per annum. The anticipated cost per annum excluding VAT is 70000 to 100000 GBP"
                }
            }
        ],
        "bidOpening": {
            "date": "2025-09-08T12:00:00Z"
        },
        "communication": {
            "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Refer Tender Document E - Key Performance Indicators"
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "NICEIC or SELECT Electrical Contractors Association of Scotland"
                },
                {
                    "type": "economic",
                    "description": "Bidders will be required to have a minimum 'general' yearly turnover of 140000 GBP for the last two years or have an average yearly turnover of a minimum of 140000 GBP for the last two years. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below: Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP"
                },
                {
                    "type": "technical",
                    "description": "Question 4C.1.1 - Bidders will be required to provide two examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.1.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. Question 4C.4 - If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of: a) their standard payment terms b) >=95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year. If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance. Questions 4C8.1 and 4C8.2 - Bidders will be required to confirm their average annual manpower for the last three years. Bidders will be required to confirm their and the number of managerial staff for the last three years. Question 4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.1.4 in the Find a Tender Service Contract Notice or the relevant section of the Site Notice."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "45000000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "2028 at the earliest if the optional 12 month extensions are not applied"
        }
    },
    "language": "EN",
    "description": "SPD Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology; 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores '0 - Unacceptable' against any question will be disqualified. 1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 - Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled. 5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. A Tenderer will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail. Williamsburgh Housing Association will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=806884. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:806884) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=806884",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000806884"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Notice"
}