Award

Joe Black Building Heat Pump Design and Construction

UNIVERSITY OF EDINBURGH

This public procurement record has 1 release in its history.

Award

14 Aug 2025 at 00:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

The procurement process for the University of Edinburgh, concerning the technical design and construction services of a simultaneous heating and cooling heat pump system at the Joe Black Building, Kings Buildings Campus, has reached the award stage. The contract, valued at £151,858, was signed on 17th July 2025, with a completion deadline on 16th July 2027. The procurement method was "limited", bypassing the call for competition, due to the project's technical specificity and demanding timelines dictated by external Salix funding requirements; this made Hulley and Kirkwood the chosen supplier for their unique capability in detailed Computational Fluid Dynamics necessary for this effort. The contract encompasses the education category and is situated within Edinburgh, falling under region UKM75.

This project presents significant business growth opportunities for those specialising in innovative heat pump technologies and interdisciplinary design services, particularly firms with expertise in Computational Fluid Dynamics or intimate knowledge of stress and site-specific systems dynamics. Given the reliance on specialist capability, businesses able to offer comprehensive MEP services with architectural and structural capabilities will find themselves well-suited to engage in similar future endeavours. Small and medium enterprises (SMEs) focusing on advanced HVAC systems may find opportunity to differentiate themselves within this technically-driven space, establishing partnerships with primary contractors like universities requiring bespoke engineering solutions.

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Notice Information

Notice Title

Joe Black Building Heat Pump Design and Construction

Notice Description

The University of Edinburgh has appointed a supplier to provide technical design and construction phase services for an innovative new technology Simultaneous Heating and Cooling heat pump system at the Joe Black Building, Kings Buildings Campus.

Lot Information

Lot 1

The University of Edinburgh has appointed a supplier to provide technical design and construction phase services for an innovative new technology Simultaneous Heating and Cooling heat pump system at the Joe Black Building, Kings Buildings Campus. Total contract length 24 months (2 years) Contract start date 17th July 2025 Contract end date 16th July 2027 Any built-in/optional extensions - N/A

Procurement Information

The full design work package requirement is technically demanding, highly site specific and has a number of non-building services specific features; whilst general building service design elements of the requirement could be undertaken by a number of suppliers in the market, there are specific project requirements which curtail market opportunities for this project for the following reasons: 1) During the feasibility study, detailed Computational Fluid Dynamics (CFD) airflow modelling was found to be required, which the proposed supplier was able to provide. The nature of the CFD modelling required concerns airflows for both heat pump, fume cupboard and ventilation systems in and around the building, and is highly specialised. This form of CFD modelling is not possible from existing UoE supplier and is not generally available either through other consultants or within UoE. The CFD modelling will need to be progressed and finalised for the required solution to take cognisance of both fume cupboard systems, corresponding specific regulatory requirements alongside heat pump airflows, to confirm performance and regulatory requirements are met. 2) An MEP led, multi-disciplinary design team is required including sub contracted architectural and structural portions for the required design solution. The supplier confirmed they will be able to meet this requirement however this is not commonly undertaken by MEP consultants. Furthermore, parties unfamiliar with the site will be less likely to be able to lead and liaise with their sub contract suppliers with the level of detail required. 3) Successful design of the scheme will require a detailed in-depth knowledge and cognisance of a variety of site-specific adjacent specialist laboratory fume cupboard and general ventilation systems in close proximity. As the appointed RAAC project consultant, the supplier has already carried out detailed design for the surrounding systems and have detailed knowledge of these and surrounding building specific systems at Joe Black Building, which would not be able to be offered by another supplier. 4) The timescales for the external Salix funding require the project to be fully designed by close of August; the project timelines are demanding and would severely limit the ability of another supplier to provide the required detailed design package to the program.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000807225
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG536982
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45214300 - Construction work for college buildings

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£151,858 £100K-£500K

Notice Dates

Publication Date
14 Aug 20256 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
17 Jul 20257 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF EDINBURGH
Contact Name
Steven Glynn
Contact Email
sglynn2@ed.ac.uk
Contact Phone
+44 1316502759

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

HULLEY AND KIRKWOOD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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