Retail - Supply of Books, Calendars & Postcards

{
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    "id": "ocds-r6ebe6-0000807542-2025-08-18T00:00:00Z",
    "date": "2025-08-18T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000807542",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-12",
            "name": "Historic Environment Scotland",
            "identifier": {
                "legalName": "Historic Environment Scotland"
            },
            "address": {
                "streetAddress": "Longmore House, Salisbury Place",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH9 1SH"
            },
            "contactPoint": {
                "email": "procurement@hes.scot",
                "telephone": "+44 1316688866",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "National or federal agency/office",
                        "scheme": "TED_CA_TYPE"
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                    {
                        "id": "Built Environment, Tourism, Heritage, Conservation",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://historicenvironment.scot"
            }
        },
        {
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            "name": "Edinburgh Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "locality": "Edinburgh"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
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        }
    ],
    "buyer": {
        "name": "Historic Environment Scotland",
        "id": "org-12"
    },
    "tender": {
        "id": "HES/C/4313",
        "title": "Retail - Supply of Books, Calendars & Postcards",
        "description": "HES and The Scottish Parliament Shop are looking to establish a framework contract that will cover the supply of Retail books, calendars and postcards to various locations across the country.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2025-09-17T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2025-09-17T12:00:00Z"
        },
        "documents": [
            {
                "id": "AUG537207",
                "documentType": "contractNotice",
                "title": "Retail - Supply of Books, Calendars & Postcards",
                "description": "HES and The Scottish Parliament Shop are looking to establish a framework contract that will cover the supply of Retail books, calendars and postcards to various locations across the country.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG537207",
                "format": "text/html"
            },
            {
                "id": "AUG537207-1",
                "title": "Document 1 - ITT - For Information",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537207&idx=1",
                "datePublished": "2025-08-18T16:35:07Z",
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            {
                "id": "AUG537207-2",
                "title": "Document 2 - Specification - For Information",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537207&idx=2",
                "datePublished": "2025-08-18T16:35:07Z",
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            },
            {
                "id": "AUG537207-3",
                "title": "Document 3 - Quality Schedule - To be completed",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537207&idx=3",
                "datePublished": "2025-08-18T16:35:07Z",
                "dateModified": "2025-08-18T16:35:07Z",
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            },
            {
                "id": "AUG537207-4",
                "title": "Document 4 - Pricing Schedule - To be completed",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537207&idx=4",
                "datePublished": "2025-08-18T16:35:07Z",
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            {
                "id": "AUG537207-5",
                "title": "Document 5 - HESE Terms and Conditions - For information",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537207&idx=5",
                "datePublished": "2025-08-18T16:35:07Z",
                "dateModified": "2025-08-18T16:35:07Z",
                "format": "application/pdf"
            },
            {
                "id": "AUG537207-6",
                "title": "Document 6 - Form of Tender - To be completed",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537207&idx=6",
                "datePublished": "2025-08-18T16:35:07Z",
                "dateModified": "2025-08-18T16:35:07Z",
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            },
            {
                "id": "AUG537207-7",
                "title": "Document 7 - Self Declaration on Russian Links - To be completed",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537207&idx=7",
                "datePublished": "2025-08-18T16:35:07Z",
                "dateModified": "2025-08-18T16:35:07Z",
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            },
            {
                "id": "AUG537207-8",
                "title": "Document 8 - Prompt Payment Form - To be completed",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537207&idx=8",
                "datePublished": "2025-08-18T16:35:07Z",
                "dateModified": "2025-08-18T16:35:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG537207-9",
                "title": "Document 9 - HES Suppliers Privacy Notice - For Information",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537207&idx=9",
                "datePublished": "2025-08-18T16:35:07Z",
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        ],
        "lots": [
            {
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                "description": "Please see Document 2 Specification for full details of the requirement.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "80%"
                        },
                        {
                            "type": "price",
                            "description": "20%"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Once the initial 2 years are up, there will be an option to extend the contract by a further 2 years."
                }
            }
        ],
        "bidOpening": {
            "date": "2025-09-17T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "22110000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "If all extensions are used then the contract will be up for retender in 2029"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Please note that HES cannot sign up to suppliers T&Cs. HES will not negotiate at point of award or post contract award. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=807542. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Suppliers will be asked to consider what community benefits they could bring to this contract throughout its lifetime. (SC Ref:807542) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=807542",
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    "noticetype": "OJEU - F2 - Contract Notice"
}