Award

Provision of Archival Environmental Monitoring Solution

NATIONAL RECORDS OF SCOTLAND

This public procurement record has 3 releases in its history.

Award

18 Mar 2026 at 00:00

Tender

28 Oct 2025 at 00:00

Planning

19 Aug 2025 at 00:00

Summary of the contracting process

The National Records of Scotland, a key institutional body headquartered in Edinburgh, has finalised a contract under the procurement process titled "Provision of Archival Environmental Monitoring Solution." This initiative, crucial to monitoring the storage environments of archive materials across four sites in Edinburgh (region UKM75), reached its award stage on 18th March 2026. Employing an open procurement method, the contract initially went through a detailed tender process, with critical dates including the tender period’s end on 1st December 2025, and subsequent contract award starting on the same day. The procurement falls under the service category, specifically addressing environmental monitoring solutions, including the provision, installation, and maintenance of sensors and data loggers, training, helpdesk support, and digital solutions for data analysis. The total contract value is £183,602.50, signed on 17th March 2026.

This tender opens significant opportunities for businesses specialising in environmental monitoring technology, data management, and archive preservation. Firms that provide innovative sensor technology, offer robust data logging capabilities, or have expertise in digital solutions for data analysis are well-suited for such contracts. Small and medium enterprises (SMEs) like Conserv, an active supplier located in London, have already successfully engaged in this process, demonstrating that competitive pricing and high-quality technical offerings are valued by public sector entities. Businesses providing installation and set-up services, as well as those with capabilities to handle UK data storage and online portal access, would find strategic growth opportunities through participation in similar tender opportunities led by bodies like the National Records of Scotland. Overall, the procurement emphasises the importance of high-quality delivery and competitive pricing, as reflected in the weight given to each in the award criteria: 70% quality and 30% price.

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How relevant is this notice?

Notice Title

Provision of Archival Environmental Monitoring Solution

Notice Description

NRS has a requirement to place a contract with an external service provider for the provision of an Archive Environmental Monitoring Solution that is critical to monitoring the physical environment of its storage and display areas. This will include provision, installation and maintenance of sensors and data loggers, helpdesk support, training, UK data storage and access to an online portal for data analysis and reporting.

Lot Information

Lot 1

NRS has a requirement to place a contract with an external service provider for the provision of an Archive Environmental Monitoring Solution that is critical to maintaining and monitoring the physical environment. This shall include provision, installation and maintenance of sensors and dataloggers, helpdesk functionality, UK data storage and access to an online portal for data analysis and reporting.

Renewal: The Authority reserves the right to extend the contract by an additional 2 x 12 months.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000807646
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551936
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

90711500 - Environmental monitoring other than for construction

Notice Value(s)

Tender Value
£350,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£183,602 £100K-£500K

Notice Dates

Publication Date
18 Mar 20261 months ago
Submission Deadline
1 Dec 2025Expired
Future Notice Date
15 Sep 2025Expired
Award Date
17 Mar 20261 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NATIONAL RECORDS OF SCOTLAND
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 3YY
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh North and Leith

Supplier Information

Number of Suppliers
1
Supplier Name

CONSERV

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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