Tender

Provision of Archival Environmental Monitoring Solution

NATIONAL RECORDS OF SCOTLAND

This public procurement record has 2 releases in its history.

Tender

28 Oct 2025 at 00:00

Planning

19 Aug 2025 at 00:00

Summary of the contracting process

The National Records of Scotland is in the planning stage for a contract titled "Provision of Archival Environmental Monitoring Solution," with expectations to issue further notices by 15 September 2025. The procurement involves providing services essential for monitoring the physical environment at four NRS sites in Edinburgh. This initiative is classified under the "General public services" sector, with a focus on the installation and maintenance of sensors and data loggers, as well as offering training, helpdesk support, UK data storage, and an online portal for data analysis. The project is valued at £500,000, and employs a service procurement method adhering to the CELEX legal basis.

This tender presents a significant opportunity for businesses specialising in environmental monitoring technologies and services. Companies capable of supplying and maintaining advanced sensor equipment, and offering robust data analysis solutions, would be well-suited to participate. Given the focus on sustainable and comprehensive monitoring solutions, businesses that provide innovative, reliable, and efficient systems for archival environments could gain a strategic foothold in the public sector. Moreover, the contract promises access to a governmental contract, potentially paving the way for future collaboration and business development within this sector.

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Notice Title

Provision of Archival Environmental Monitoring Solution

Notice Description

NRS has a requirement to place a contract with an external service provider for the provision of an Archive Environmental Monitoring Solution that is critical to monitoring the physical environment of its storage and display areas. This will include provision, installation and maintenance of sensors and data loggers, helpdesk support, training, UK data storage and access to an online portal for data analysis and reporting.

Lot Information

Lot 1

NRS has a requirement to place a contract with an external service provider for the provision of an Archive Environmental Monitoring Solution that is critical to maintaining and monitoring the physical environment. This shall include provision, installation and maintenance of sensors and dataloggers, helpdesk functionality, UK data storage and access to an online portal for data analysis and reporting.

Renewal: The Authority reserves the right to extend the contract by an additional 2 x 12 months.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000807646
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542186
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

90711500 - Environmental monitoring other than for construction

Notice Value(s)

Tender Value
£350,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Oct 20253 months ago
Submission Deadline
1 Dec 2025Expired
Future Notice Date
15 Sep 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
NATIONAL RECORDS OF SCOTLAND
Contact Name
Leanne Gourlay
Contact Email
leanne.gourlay@nrscotland.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
EDINBURGH
Postcode
EH1 3YY
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh North and Leith

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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