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Specialist Cleaning, Cleaning, Clearances and Adhoc Services

Renfrewshire Council

This public procurement record has 3 releases in its history.

Award

21 Sep 2026 at 01:00

OJEU - F3 - Contract Award Notice
TenderUpdate

19 Sep 2025 at 01:00

OJEU - F14 - Corrigendum
Tender

25 Aug 2025 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Renfrewshire Council sought a contractor for specialist and general cleaning, property clearances and ad hoc services across Renfrewshire. The work covers trauma and hazardous cleans, houses, communal areas, gardens, void properties and tenanted properties. Services are Part 2 requirements, with individual jobs issued through task orders rather than a guaranteed volume of work or spend. The procurement covers cleaning and clearance services, including waste-related activities. The council is the public-sector buyer, and delivery is required across its area. The arrangement is intended to support council properties and communal spaces where specialist cleaning, clearance or other task-based services are needed.

The procurement used an open procedure with written submissions. The tender deadline was 25 September 2025 at 12:00, following a one-day extension, and tenders were opened at that time by two procurement officers. The procurement outcome was unsuccessful: the recorded award for the single lot did not result in a selected supplier. The planned initial service period was 24 months from an anticipated 5 January 2026 start, with two possible extensions of up to 12 months each at the council’s discretion. Evaluation included methodology and approach for voids, weighted at 10, and price, weighted at 30. Bidders could not submit variants. Task orders could carry delay damages, depending on the requirement.

This requirement indicates demand for suppliers able to mobilise quickly for specialist, hazardous and trauma cleaning, alongside routine cleaning and the clearance of houses, gardens, communal areas and void or tenanted properties. Credible providers would need practical task-order capacity, suitable equipment and trained staff for varied and potentially urgent assignments, with the ability to manage work across Renfrewshire. Relevant waste-handling capability is important, including the required Waste Carrier documentation. The council also expected insurance at the levels set in the procurement documents, health and safety evidence, equalities declarations, prompt-payment certification and disclosure of proposed subcontractors. Suppliers should be able to present a clear methodology for void work, manage delay-risk requirements and support electronic ordering, invoicing and payment.

How relevant is this notice?

Notice Information

Notice Title

Specialist Cleaning, Cleaning, Clearances and Adhoc Services

Notice Description

Renfrewshire Council ("the Employer") has the requirement to appoint a Contractor to carry out specialist cleaning, general cleaning, clearances of gardens, communal areas and void/tenanted properties. As well as deal with any adhoc services as mentioned in the Service Information that may be included in the Task Order. This Contract is for Part 2 Services only, work will be issued via Task Order, there is no guarantee of work and spend.

Lot Information

Lot 1

The Employer wishes to appoint a Contractor to provide the Employer with a Specialist Cleaning, Cleaning, Clearances and Adhoc Services requirement across the Council. This Contract is for Part 2 Services only. Part 2 Services may include specialist cleaning requirements such as trauma cleans/ hazardous cleans, house, communal and garden clearances and adhoc requirements. Work for these requirements will be issued via Task Order and there is no guarantee of work or spend. Delay Damages - Tenderers should note that Delay Damages may apply to Part 2 Services. The Delay Damages will vary depending on the requirements and the Employer reserves the right to apply Delay Damages to a Task Order where necessary.

Renewal: The Contract will be for an initial Service Period of 24 months from the Starting Date anticipated to be 5th January 2026, with the option to extend on two separate occasions for a period up to 12 months on each occasion. Any extension will be at the sole discretion of the Employer.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000808149
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564931
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

45452000 - Exterior cleaning work for buildings

90520000 - Radioactive-, toxic-, medical- and hazardous waste services

90910000 - Cleaning services

90911100 - Accommodation cleaning services

90918000 - Bin-cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Sep 20261 months ago
Submission Deadline
24 Sep 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Further Notices will be issued in advance of any expiry dates in Service Period or extensions.

Notice Status

Tender Status
Unsuccessful
Lots Status
Unsuccessful
Awards Status
Unsuccessful
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Renfrewshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PAISLEY
Postcode
PA1 1JB
Postcode Area
Paisley
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG537667
    Specialist Cleaning, Cleaning, Clearances and Adhoc Services - Renfrewshire Council ("the Employer") has the requirement to appoint a Contractor to carry out specialist cleaning, general cleaning, clearances of gardens, communal areas and void/tenanted properties. As well as deal with any adhoc services as mentioned in the Service Information that may be included in the Task Order. This Contract is for Part 2 Services only, work will be issued via Task Order, there is no guarantee of work and spend.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564931
    Specialist Cleaning, Cleaning, Clearances and Adhoc Services - Renfrewshire Council ("the Employer") has the requirement to appoint a Contractor to carry out specialist cleaning, general cleaning, clearances of gardens, communal areas and void/tenanted properties. As well as deal with any adhoc services as mentioned in the Service Information that may be included in the Task Order. This Contract is for Part 2 Services only, work will be issued via Task Order, there is no guarantee of work and spend.

Open Contracting Data Standard (OCDS)

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