Tender

Hosted SAP Reference System

SCOTTISH QUALIFICATIONS AUTHORITY

This public procurement record has 1 release in its history.

Tender

28 Aug 2025 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The Scottish Qualifications Authority (SQA), located in Midlothian, is inviting tenders for the provision of a hosted SAP reference system needed to maintain access to historical SAP data, following their transition to the Unit4 Business World ERP system. This project, classified under the "Education" sector, requires solutions from suppliers who can deliver an effective proposal, including timelines for data migration and ongoing maintenance, preferably completing the data transfer within 7 days. The procurement process is currently in the tender stage, with an open procedure method, and bids must be electronically submitted by 30th September 2025 at noon. The project location is in the region of the United Kingdom, specifically UKM.

This tender presents a significant opportunity for SAP approved Partners who possess expertise in data migration and system maintenance, offering a chance to collaborate with a reputable institution such as the SQA. Businesses specialising in software hosting and data management systems particularly stand to gain from this opportunity. Over a contract period of three years, successful bidders will not only provide a critical service to SQA but also enhance their profile in the public sector. This procurement process encourages the participation of businesses capable of delivering innovative and efficient technological solutions, representing potential growth and expansion within the educational services sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Hosted SAP Reference System

Notice Description

SQA has moved from using the SAP ERP to using Unit4 Business World as its ERP system. However, there is still a need for SQA to access our historical SAP data. SQA have a requirement to host an SAP reference system to hold historical data. The system will also require ongoing maintenance. SQA are looking for a proposal on how the proposed new system would look, the length of time it would take to transfer the data, how the data will be migrated, a project plan, the resources identified by the provider that would be used on the project and the resources required from SQA. SQA would prefer for the length of time for the data transfer to be completed to be 7 days, please confirm within your project plan if you can meet this timescale.

Lot Information

Lot 1

SQA has moved from using the SAP ERP to using Unit4 Business World as its ERP system. However, there is still a need for SQA to access our historical SAP data. SQA have a requirement to host an SAP reference system to hold historical data. The system will also require ongoing maintenance. SQA are looking for a proposal on how the proposed new system would look, the length of time it would take to transfer the data, how the data will be migrated, a project plan, the resources identified by the provider that would be used on the project and the resources required from SQA. SQA would prefer for the length of time for the data transfer to be completed to be 7 days, please confirm within your project plan if you can meet this timescale.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000808527
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG537921
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48810000 - Information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Aug 20255 months ago
Submission Deadline
30 Sep 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SCOTTISH QUALIFICATIONS AUTHORITY
Contact Name
Not specified
Contact Email
procuerement@sqa.org.uk
Contact Phone
+44 03452136720

Buyer Location

Locality
MIDLOTHIAN
Postcode
EH22 1FD
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM11 East Lothian and Midlothian
Delivery Location
TLM Scotland
Local Authority
Midlothian
Electoral Ward
Dalkeith
Westminster Constituency
Midlothian

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000808527-2025-08-28T00:00:00Z",
    "date": "2025-08-28T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000808527",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-23",
            "name": "Scottish Qualifications Authority",
            "identifier": {
                "legalName": "Scottish Qualifications Authority"
            },
            "address": {
                "streetAddress": "Lowden, 24 Wester Shawfair, Dalkeith",
                "locality": "Midlothian",
                "region": "UKM73",
                "postalCode": "EH22 1FD"
            },
            "contactPoint": {
                "email": "procuerement@sqa.org.uk",
                "telephone": "+44 03452136720",
                "url": "http://www.publicontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "NDPB",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.sqa.org.uk"
            }
        },
        {
            "id": "org-24",
            "name": "Edinburgh Sherriff Court",
            "identifier": {
                "legalName": "Edinburgh Sherriff Court"
            },
            "address": {
                "locality": "Edinburgh"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Scottish Qualifications Authority",
        "id": "org-23"
    },
    "tender": {
        "id": "SQA2530",
        "title": "Hosted SAP Reference System",
        "description": "SQA has moved from using the SAP ERP to using Unit4 Business World as its ERP system. However, there is still a need for SQA to access our historical SAP data. SQA have a requirement to host an SAP reference system to hold historical data. The system will also require ongoing maintenance. SQA are looking for a proposal on how the proposed new system would look, the length of time it would take to transfer the data, how the data will be migrated, a project plan, the resources identified by the provider that would be used on the project and the resources required from SQA. SQA would prefer for the length of time for the data transfer to be completed to be 7 days, please confirm within your project plan if you can meet this timescale.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publicontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2025-09-30T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2025-09-30T12:00:00Z"
        },
        "documents": [
            {
                "id": "AUG537921",
                "documentType": "contractNotice",
                "title": "Hosted SAP Reference System",
                "description": "SQA has moved from using the SAP ERP to using Unit4 Business World as its ERP system. However, there is still a need for SQA to access our historical SAP data. SQA have a requirement to host an SAP reference system to hold historical data. The system will also require ongoing maintenance. SQA are looking for a proposal on how the proposed new system would look, the length of time it would take to transfer the data, how the data will be migrated, a project plan, the resources identified by the provider that would be used on the project and the resources required from SQA. SQA would prefer for the length of time for the data transfer to be completed to be 7 days, please confirm within your project plan if you can meet this timescale.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG537921",
                "format": "text/html"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "AUG537921-1",
                "title": "ITT Document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537921&idx=1",
                "datePublished": "2025-08-28T11:41:09Z",
                "dateModified": "2025-08-28T11:41:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG537921-2",
                "title": "Supplier Security Assessment",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537921&idx=2",
                "datePublished": "2025-08-28T11:41:09Z",
                "dateModified": "2025-08-28T11:41:09Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "SQA has moved from using the SAP ERP to using Unit4 Business World as its ERP system. However, there is still a need for SQA to access our historical SAP data. SQA have a requirement to host an SAP reference system to hold historical data. The system will also require ongoing maintenance. SQA are looking for a proposal on how the proposed new system would look, the length of time it would take to transfer the data, how the data will be migrated, a project plan, the resources identified by the provider that would be used on the project and the resources required from SQA. SQA would prefer for the length of time for the data transfer to be completed to be 7 days, please confirm within your project plan if you can meet this timescale.",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": false
            }
        ],
        "bidOpening": {
            "date": "2025-09-30T12:00:00Z"
        },
        "communication": {
            "atypicalToolUrl": "http://www.publicontractsscotland.gov.uk"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Suppliers must be a SAP approved Partner"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "classification": {
            "id": "48810000",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=808527. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:808527) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=808527",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000808527"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Notice"
}