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SPS-01873 Insurance Inspections for the Scottish Prison Service

Scottish Prison Service

This public procurement record has 2 releases in its history.

Tender

16 Jul 2026 at 01:00

OJEU - F2 - Contract Notice
Planning

16 Sep 2025 at 01:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The Scottish Prison Service is buying statutory inspection services for lifting equipment, pressure systems and plant across its estate. The work covers inspections by a competent person or inspection engineer, as defined by the relevant legislation or approved codes of practice. The scope includes requirements under the Pressure Equipment Regulations 1999, Pressure Systems Safety Regulations 2000, pressure equipment and simple pressure safety regulations 2016, LOLER, PUWER and COSHH. Inspections are required at 19 Scottish sites: 14 prisons, two community custody units, the Scottish Prison Service College, the Fauldhouse central store and training facility, and the administrative headquarters at One Lochside in Edinburgh. The procurement is classified as financial and insurance services (CPV 66000000), although the specific requirement is statutory equipment inspection.

This procurement has reached tender: the Scottish Prison Service invited offers through an open procedure, with electronic submission. The bid deadline set by the buyer is 19 August 2026 at 14:00, with bid opening at the same time. The contract period is 1,080 days, or three years, with an option to renew for a further period of up to three years. There is one lot and variants are not allowed. Evaluation is based on 60% price and 40% technical quality. The contract allows electronic payment and ordering, and electronic invoicing is permitted. Bidders must hold professional indemnity insurance of £1 million, employers’ liability insurance of £5 million and public liability insurance of £1 million.

This opportunity suits inspection bodies, insurers or specialist engineering firms able to deliver statutory examinations across a dispersed Scottish public-sector estate. Suppliers need demonstrable competence in inspecting lifting equipment, lifting accessories, pressure systems and associated plant, with inspection engineers who meet the definitions in the applicable legislation or approved codes of practice. Relevant experience should include working across multiple establishments and managing inspection activity consistently at prisons, custody facilities, training sites, stores and administrative premises. The requirement favours organisations with the operational capacity to coordinate scheduled inspections across 19 locations, produce technically robust outputs and work within current regulatory requirements. Firms must also be able to evidence suitable professional indemnity, employers’ liability and public liability cover and submit a technically credible offer alongside their price.

How relevant is this notice?

Notice Information

Notice Title

SPS-01873 Insurance Inspections for the Scottish Prison Service

Notice Description

This Contract is for statutory Insurance inspections under the Pressure Equipment Regulations 1999 (PER), the Pressure Safety Systems Regulations 2000 (PSSR), pressure equipment (safety) regulations 2016, simple pressure (safety) regulations 2016, the Lifting Equipment and Lifting Operations Regulations 1998 (LOLER) and the Provision and Use of Work Equipment Regulations 1998 (PUWER) as well as any requirements under the control of substances hazardous to health 2002 (COSH 2002) as required under any current legislation.

Lot Information

Lot 1

The SPS has a wide range of Lifting Equipment, Pressure systems and Plant that are included within the scope of this Contract. This Contract will provide Statutory Inspections by a Competent person, or "Inspection Engineer" as defined in relevant legislation or approved code of practice pertaining to relevant plant, equipment, accessories etc. at each establishment. Inspections will be carried out at 19 sites: 14 Prison Establishments, 2 CCU's (Bella & Lillias) the SPS College (SPSC), a combined central store and training facility (Fauldhouse) and the administrative headquarters (One Lochside). Contract term 3 years with optional 3 year extension

Renewal: up to 3 years extension period

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000810380
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL560338
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

66 - Financial and insurance services

CPV Codes

66000000 - Financial and insurance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Jul 20261 months ago
Submission Deadline
19 Aug 2026Expired
Future Notice Date
6 Oct 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Prison Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539326
    SPS-01873 Insurance Inspections for the Scottish Prison Service - This Contract is for statutory Insurance inspections under the Pressure Equipment Regulations 1999 (PER), the Pressure Safety Systems Regulations 2000 (PSSR), pressure equipment (safety) regulations 2016, simple pressure (safety) regulations 2016, the Lifting Equipment and Lifting Operations Regulations 1998 (LOLER) and the Provision and Use of Work Equipment Regulations 1998 (PUWER) as well as any requirements under the control of substances hazardous to health 2002 (COSH 2002) as required under any current legislation.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL560338
    SPS-01873 Insurance Inspections for the Scottish Prison Service - This Contract is for statutory Insurance inspections under the Pressure Equipment Regulations 1999 (PER), the Pressure Safety Systems Regulations 2000 (PSSR), pressure equipment (safety) regulations 2016, simple pressure (safety) regulations 2016, the Lifting Equipment and Lifting Operations Regulations 1998 (LOLER) and the Provision and Use of Work Equipment Regulations 1998 (PUWER) as well as any requirements under the control of substances hazardous to health 2002 (COSH 2002) as required under any current legislation.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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