Planning

Provision of Exhibition & Maintenance Redecoration Work

NATIONAL GALLERIES OF SCOTLAND

This public procurement record has 1 release in its history.

Planning

25 Sep 2025 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The National Galleries of Scotland is planning a procurement process for the "Provision of Exhibition & Maintenance Redecoration Work", classified under the recreation, culture, and religion industry category. Located in Edinburgh, this tender is currently in the planning stage, with a commencement date set for 1st April 2025, anticipated to last three years with an opportunity for a 24-month extension. The process opens avenues for contractors interested in both internal and occasional external redecorations across NGS's facilities. Key deadlines include a request for information that needs responses by 12 noon, 17th October 2025. The procurement utilizes a planning notice to gather information and insights from the marketplace to effectively strategize the subsequent tendering phase.

This tender signifies broad opportunities for businesses specializing in exhibition maintenance and decorative works, particularly those equipped to handle both interior and exterior assignments. Companies offering integrated decorating and maintenance services are well-positioned to benefit from this contract, as it promises stable work volume over several years with potential extensions. Engaging with this tender can promote business growth through stable, long-term collaboration with a prestigious institution. The process is currently an RFI stage, providing interested vendors a chance to shape tender proposals and ensure alignment with the National Galleries of Scotland's requirements.

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Notice Information

Notice Title

Provision of Exhibition & Maintenance Redecoration Work

Notice Description

National Galleries Scotland (NGS) plan to procure a single Contractor for the Provision of Exhibition Maintenance & Redecoration Works. The Contract is intended to cover exhibition and maintenance redecoration work within all areas of the NGS Estate. Work will mostly be internal but may on occasion also be external. Throughout the year the Contract Manager will take charge of decoration changes within the gallery spaces depending on exhibition requirements. There may also be elements of maintenance decoration undertaken within the spaces at the same time. The contract is anticipated to commence 1st April 2025 and run for a period of 3 years with the option to extend by a variable period of up to an additional 24 months. NGS is looking to engage with the market. The purpose of this PIN is to gauge interest as well as seek views and information from the marketplace in relation to a potential future contract opportunity. It will also inform the procurement strategy ensuring that any procurement route subsequently selected is attractive to the marketplace and will provide a competitive tendering environment for efficient delivery of any future contract requirements. Contractors should note that this PIN does not constitute any guarantee or work, it is purely for market research purposes.

Lot Information

Lot 1

This is a Request for Information (RFI) only (not an Invitation to Tender). The RFI document is available from the Public Contracts Scotland Website. The deadline for raising any questions in relation to the RFI is 12noon on Monday the 13th October 2025, with the deadline for responding to the RFI being 12noon on Friday 17th October 2025.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000811251
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP540022
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

45 - Construction work

CPV Codes

39298900 - Miscellaneous decoration items

45440000 - Painting and glazing work

45442100 - Painting work

45442110 - Painting work of buildings

45442120 - Painting and protective-coating work of structures

45442121 - Painting work of structures

45442180 - Repainting work

45442190 - Paint-stripping work

45451000 - Decoration work

Notice Value(s)

Tender Value
£370,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Sep 20255 months ago
Submission Deadline
Not specified
Future Notice Date
24 Nov 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NATIONAL GALLERIES OF SCOTLAND
Contact Name
Aileen Madeira Rezende
Contact Email
amadeirarezende@nationalgalleries.org
Contact Phone
+44 1316246374

Buyer Location

Locality
EDINBURGH
Postcode
EH4 3DS
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Inverleith
Westminster Constituency
Edinburgh West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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