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Replacement of Boilers and Full Gas Heating Systems - Tenanted Properties

Renfrewshire Council

This public procurement record has 4 releases in its history.

Award

21 Sep 2026 at 01:00

OJEU - F3 - Contract Award Notice
TenderUpdate

27 Nov 2025 at 00:00

OJEU - F14 - Corrigendum
TenderUpdate

03 Nov 2025 at 00:00

OJEU - F14 - Corrigendum
Tender

22 Oct 2025 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Renfrewshire Council sought a single contractor for heating works in its tenanted properties across Renfrewshire. The requirement covered replacing boilers in approximately 1,300 homes and replacing complete gas heating systems in approximately 3,400 homes. The contractor would have been responsible for supplying and installing the equipment and carrying out defects-liability maintenance, while the Council would have continued to undertake annual gas servicing. This is building and mechanical services work covering boiler replacement, domestic gas heating installation and associated heating-system works. The arrangement was intended as a measured-term contract, with work instructed as required rather than delivered as a guaranteed programme. The Council included contractual Community Benefits and Fair Work First requirements, and allowed electronic payment and ordering.

The procurement has been concluded unsuccessfully: the recorded award outcome for its single lot is unsuccessful, and no supplier was selected. It used an open procedure for works, with evaluation weighted entirely to quality and no points allocated to price. The tender deadline was extended twice, first from 21 November 2025 to 28 November 2025 and then to 8 December 2025 at 12:00. The tender-opening date was also revised to 8 December 2025 at 12:00, and the award period began on 21 November 2025. The proposed contract duration was 720 days, with the Council reserving two separate extensions of up to 12 months each. Bids had to remain valid for 150 days, variants were not allowed, and staff names and qualifications were required.

This outcome provides a clear benchmark for contractors supplying and installing domestic boilers and complete gas heating systems for social-housing properties in Renfrewshire. A credible future supplier would need capacity to manage work across thousands of occupied homes, coordinate supply and installation, and provide defects-liability maintenance under a measured-term arrangement where workload is instructed rather than guaranteed. Relevant capability includes competent domestic gas and heating engineers, robust scheduling and resident liaison, quality assurance, health and safety management, and the ability to evidence suitable insurance and delivery arrangements. Businesses should also be prepared to provide equalities documentation, prompt-payment certification, waste-carrier evidence, proposed subcontractor details, a data-processor agreement, and health and safety supporting information. Community benefits and Fair Work First commitments form part of the Council’s contracting expectations.

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Notice Information

Notice Title

Replacement of Boilers and Full Gas Heating Systems - Tenanted Properties

Notice Description

Renfrewshire Council (the Council) are seeking to enter into a contract with a single Contractor in respect of Replacement of Boilers and Full Heating Systems for Tenanted Properties

Lot Information

Lot 1

The Renfrewshire Council has a requirement to appoint a sole contractor to carry out the replacement of boilers to approx. 1,300 tenanted properties as well as the replacement of full gas heating systems to approx. 3,400 tenanted properties throughout Renfrewshire. The appointed contractor will be responsible for the supply and install. The appointed contractor will be responsible for the defects liability maintenance with the Council being responsible for the annual gas servicing. Tenderers should be aware that there is no minimum guarantee of work as this is a Measured Term Contract and the Council does not guarantee the contractor any continuity or value of works.

Renewal: The Council reserves the right to extend the contract for up to twelve months on two separate occasions.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000813322
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564932
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

45 - Construction work

50 - Repair and maintenance services

CPV Codes

42160000 - Boiler installations

45331100 - Central-heating installation work

45331110 - Boiler installation work

45333000 - Gas-fitting installation work

45333100 - Gas regulation equipment installation work

50720000 - Repair and maintenance services of central heating

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Sep 20261 months ago
Submission Deadline
21 Nov 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Further notices will be published should any future contracts be required to be put in place.

Notice Status

Tender Status
Unsuccessful
Lots Status
Unsuccessful
Awards Status
Unsuccessful
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Renfrewshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PAISLEY
Postcode
PA1 1JB
Postcode Area
Paisley
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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