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Cafe Concession

National Library of Scotland

This public procurement record has 2 releases in its history.

Award

12 Jan 2026 at 00:00

PCS Notice - Website Contract Award Notice
Tender

30 Oct 2025 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

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Notice Information

Notice Title

Cafe Concession

Notice Description

The National Library of Scotland seeks to appoint an experienced cafe Concessionaire with proven experience running a successful cafe. The cafe is located at the Library's main Edinburgh premises on George IV Bridge. The building visitor numbers are around 350,000 per year, and the potential annual cafe turnover is in the region of 300,000 GBP inclusive of VAT. The cafe is situated in the main public entrance of the building and forms an integral part of the visitor centre.

Lot Information

Lot 1

As this is a concession contract with an anticipated turn-over of 2.7 million GBP over the full contact period, the contract is not regulated. The procurement was run as an open procurement, advertised on the PCS portal. In addition, due to repeated experience of low interest rates in this type of contract in the past, the Library invited local businesses to tender directly via email. Those businesses who expressed an interest in receiving the ITT pack, were offered to submit their tenders via email, i.e. outside of the PCS portal. Throughout the tender stage, all responses to questions received via the PCS portal and directly via email were shared on the PCS portal and via email to those businesses who received the ITT pack. The procurement included an optional visit to the Library's cafe premises to help inform bidders' tender response; and a mandatory visit by the Library's tender evaluation panel to the bidder's premises.. The estimated total contract value of 2,700,000 GBP (inclusive of VAT) is based on an expected annual turnover by the Concessionaire of 300,000 GBP inclusive of VAT.

Renewal: Up to 3x 24 months. Bringing the maximum contract term to 9 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000813974
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN546942
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55330000 - Cafeteria services

Notice Value(s)

Tender Value
£2,700,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£2,700,000 £1M-£10M

Notice Dates

Publication Date
12 Jan 20267 months ago
Submission Deadline
24 Nov 2025Expired
Future Notice Date
Not specified
Award Date
19 Dec 20258 months ago
Contract Period
Not specified - Not specified
Recurrence
Estimated to issue Contract Notice for replacement in 3, 5, 7, or 9 years from now, depending on winning tenderer's performance and Library's strategic needs.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Library of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1EW
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Cygnet Stocks Holdings Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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