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King's Buildings Shuttle Bus Service

University Of Edinburgh

This public procurement record has 3 releases in its history.

Award

10 Aug 2026 at 01:00

OJEU - F3 - Contract Award Notice
Tender

30 Apr 2026 at 01:00

OJEU - F2 - Contract Notice
Planning

26 Nov 2025 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The University of Edinburgh bought a shuttle bus service between Bristo Square and the King’s Buildings Campus in Edinburgh. This is a passenger transport service for students and other campus users, operating throughout the academic year. The requirement is for two double-decker buses running continuously across the day. Trip numbers remain consistent during the academic year, although usage falls in April, May and December as student numbers reduce because of holidays and the completion of studies. The service is classified under CPV 60112000, public road transport services. The University of Edinburgh is both the buying organisation and a central purchasing body. Delivery is centred on the route between Bristo Square and the King’s Buildings Campus, rather than on general bus operations across the wider city.

This procurement has been awarded and the contract is active. Lothian Buses Ltd was selected for the single lot, following an open procedure. The contract was signed on 2 July 2026 and is valued at £1,098,240. The lot provides for a total potential contract length of four years, structured as four successive 12-month periods at the University’s discretion; the recorded contract duration is 1,440 days. Bids were due by 21 May 2026 at 12 noon, with public bid opening at the same time. Evaluation gave 70% weight to technical quality and 30% to price. Electronic submission in English was required, variants were not allowed, and bidders had to provide staff names and qualifications. The successful contract allows electronic payment, ordering and invoicing.

This award demonstrates a substantial, recurring requirement for scheduled university shuttle transport on a defined urban route. Competitors seeking similar work from the University would need the operational capacity to provide two double-decker buses running continuously throughout the academic year, together with reliable scheduling and fleet management. They would also need to understand how demand changes around university holidays and periods when students complete their studies, while maintaining the required trip frequency. Credibility would depend on being able to evidence strong technical quality, since quality carried considerably more evaluation weight than price. Suppliers should have suitably qualified driving and operational staff, be able to identify those staff in a tender, and support electronic procurement and invoicing processes.

How relevant is this notice?

Notice Information

Notice Title

King's Buildings Shuttle Bus Service

Notice Description

The University of Edinburgh requires the provision of a shuttle bus service operating between Bristo Square and the King's Buildings Campus.

Lot Information

Lot 1

The University of Edinburgh requires the provision of a shuttle bus service operating between the Bristo Square and the King's Buildings Campus. The current service operates two double-decker buses running continuously across the day throughout the entire academic year, from early September to late May. During this time, the number of trips remains the same, however usage of the service reduces in April, May and December as student numbers reduce due to Christmas holidays and completion of studies.

Renewal: The total potential length for this contract is four years. This will be broken into four 12 month periods (1+1+1+1), to be activated at the University's discretion.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000814950
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561993
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

60 - Transport services (excl. Waste transport)

CPV Codes

60112000 - Public road transport services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,098,240 £1M-£10M

Notice Dates

Publication Date
10 Aug 20262 weeks ago
Submission Deadline
21 May 2026Expired
Future Notice Date
2 Mar 2026Expired
Award Date
2 Jul 20261 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Lothian Buses Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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