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Provision of Merchant Service Payment Gateway and Payment Devices

The City of Edinburgh Council

This public procurement record has 2 releases in its history.

Award

18 May 2026 at 01:00

OJEU - F3 - Contract Award Notice
Award

20 Nov 2025 at 00:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

The City of Edinburgh Council has completed a procurement process for the "Provision of Merchant Service Payment Gateway and Payment Devices," with the contract awarded to Barclaycard payments. This procurement, under the category of general public services, involved the provision of face-to-face Chip and PIN terminals to facilitate credit and debit payments across multiple council systems in Edinburgh (UKM75). The process utilised a limited procurement method, involving direct award without prior publication due to specific technical requirements. Key dates include the award notice date of 18th May 2026 and contract activation with a signed date of 26th March 2026. The overall contract value is GBP 700,000, with a term of two years, reflecting the critical need for technical compatibility and service continuity.

This procurement offers substantial opportunities for businesses involved in service-oriented payment solutions, particularly those capable of integrating complex payment systems. Firms focused on secure transaction infrastructure, with experience in managing large-scale installations compatible with multiple platforms, could find similar opportunities appealing. Given the City of Edinburgh Council's explicit requirement for minimal disruptions and technical precision, large-scale operators with a proven track record in providing bespoke merchant service solutions stand to benefit most, offering robust systems that might otherwise see increased competition if alternative procurement methods were implemented.

How relevant is this notice?

Notice Information

Notice Title

Provision of Merchant Service Payment Gateway and Payment Devices

Notice Description

The City of Edinburgh Council has a requirement for the provision of Merchant Service Gateway and Payment Devices to facilitate face to face Chip and PIN terminals to take credit and debit payment on behalf of the Council.

Lot Information

Lot 1

Provision of Merchant Service Payment Gateway and face to face Chip and PIN terminals to take credit and debit payment on behalf of the Council across multiple of the Council's key systems.

Options: Contract period of 2 years

Procurement Information

Due to the nature and scale of this requirement installations of both hardware and software due to a change of supplier would oblige the contracting authority to acquire suppliers having different technical characteristics which would result in incompatibility and disproportionate technical difficulties in operation and maintenance due the required integration with nine different platforms.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000815159
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY556068
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

66 - Financial and insurance services

CPV Codes

66133000 - Processing and clearing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£700,000 £500K-£1M

Notice Dates

Publication Date
18 May 20263 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
26 Mar 20265 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The City of Edinburgh Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Barclaycard payments

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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