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Pest Control Services

University Of Edinburgh

This public procurement record has 3 releases in its history.

Award

05 Oct 2026 at 01:00

OJEU - F3 - Contract Award Notice
Tender

16 Apr 2026 at 01:00

OJEU - F2 - Contract Notice
Planning

11 Nov 2025 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The University of Edinburgh has bought preventative and reactive pest-control services to eradicate pest infestations and prevent them recurring across its estate. The work covers accommodation, catering and events venues, offices, teaching spaces, laboratories and other buildings. It includes proactive and reactive visits. The requirement was divided into two distinct service areas: Accommodation, Catering and Events, including the University’s hospitality operation, and Estates, covering buildings across Edinburgh and Midlothian. The University is the buyer, and delivery is across its Edinburgh estate and the named locations. The service is intended to protect varied occupied and operational settings from infestation, requiring control work suited to both public-facing spaces and institutional buildings.

The procurement is complete and contracts have been awarded under an open procedure. Graham Environmental Services Ltd trading as Graham Pest Control won Accommodation, Catering and Events, valued at £317,731.04; GP Environmental Ltd won Estates, valued at £170,193.04. Both contracts were signed on 29 September 2026 and are active. Each lot has a two-year initial period from 5 October 2026, with two optional one-year extensions, potentially running to 4 October 2030. Bidders could compete for only one lot, and the University would not appoint the same supplier to both. Evaluation combined technical quality, weighted at 60%, and price, weighted at 40%. Financial selection included minimum annual turnover requirements of £75,000 for Lot 1 and £61,000 for Lot 2, plus specified insurance cover; technical selection required three comparable service examples from the preceding three years.

For pest-control businesses, this award shows demand for a substantial, recurring service spanning hospitality and accommodation venues as well as offices, laboratories and other university buildings. A credible competitor would need to deliver both planned preventative visits and responsive infestation treatment, with the capability to work across varied buildings and occupied settings in Edinburgh and Midlothian. Relevant evidence includes three recent examples of comparable services in value and complexity, supported by sound financial standing and the required employer, product and public liability insurance. The University assessed technical quality more heavily than price, so clear evidence of service quality and delivery capability would matter alongside competitive costs. The separate service areas also show that suppliers need to be able to serve one defined operational portfolio rather than relying on winning both.

How relevant is this notice?

Notice Information

Notice Title

Pest Control Services

Notice Description

The University of Edinburgh is awarding a contract for the provision of preventative and reactive pest control services to eradicate infestation of pests across the University estate and proof against future infestation. This will include but not be limited to accommodation, catering and events areas, offices and teaching areas.

Lot Information

Accommodation, Catering and Events

The University of Edinburgh is appointing a supplier to provide a range of pest control services across it's accommodation, catering and events premises. Accommodation, Catering and Events (incorporating UoE Hospitality Collection) provides a comprehensive range of accommodation, conference, event and catering services for students and staff across the University and for all types of visitors to the University. Services will include reactive and proactive visits.. The contract will run for a period of 2 years from 5th October 2026 with 2 optional 12 month extensions, potentially taking the contract to 4th October 2030

Options: The Contract may be modified during its term without the need for a new procurement procedure, in accordance with the provisions of all applicable laws and regulations. Modifications may include, but are not limited to: (i) Price Reviews: Adjustments to prices in accordance with predefined terms or based on market conditions, provided such modifications are within the scope of the original contract or Framework Agreement. (ii) Additional Goods, Services, or Works: If additional goods, services, or works become necessary for the proper execution of the contract or framework agreement, and such goods, services, or works are of a nature consistent with the original agreement, they may be procured without initiating a new procurement procedure (iii) Changes in Scope: Modifications to the scope of works, services, or goods may occur where the initial scope proves to be more extensive than originally anticipated, provided that the nature of the contract or Framework Agreement remains fundamentally unchanged. Including but not limited to adding or removing sites to/from either lot.

Renewal: Two options to extend for periods of 1 year each (2+1+1)

Estates

The University is appointing a contract to carry out pest control services within its estate. Lot 2 includes a range of building types, including office setting and laboratories across Edinburgh and Midlothian. Services will include reactive and proactive visits.. The contract will run for a period of 2 years from 5th October 2026 with 2 optional 12 month extensions, potentially taking the contract to 4th October 2030

Options: The Contract may be modified during its term without the need for a new procurement procedure, in accordance with the provisions of all applicable laws and regulations. Modifications may include, but are not limited to: (i) Price Reviews: Adjustments to prices in accordance with predefined terms or based on market conditions, provided such modifications are within the scope of the original contract or Framework Agreement. (ii) Additional Goods, Services, or Works: If additional goods, services, or works become necessary for the proper execution of the contract or framework agreement, and such goods, services, or works are of a nature consistent with the original agreement, they may be procured without initiating a new procurement procedure (iii) Changes in Scope: Modifications to the scope of works, services, or goods may occur where the initial scope proves to be more extensive than originally anticipated, provided that the nature of the contract or Framework Agreement remains fundamentally unchanged. Including but not limited to adding or removing sites to/from either lot.

Renewal: Two options to extend for periods of 1 year each.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000815555
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT565876
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

77231200 - Forest pest control services

90922000 - Pest-control services

Notice Value(s)

Tender Value
£570,659 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£487,924 £100K-£500K

Notice Dates

Publication Date
5 Oct 20263 weeks ago
Submission Deadline
14 May 2026Expired
Future Notice Date
12 Jan 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
2
Supplier Names

Graham Environmental Services Ltd

GP Environmental Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV543319&idx=1
    11th November 2025 - Pest Control Services RFI
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV543319
    Pest Control Services - The University of Edinburgh are seeking suppliers to provide a range of pest control services across a wide range of settings in the University estate. As part of the early development process for the University is seeking views and information from the market. This Request for Supplier Information (RFI) aims to gather insight from potential suppliers on the topics outlined below to help shape the University's future procurement strategy for these services.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR554043
    Pest Control Services - The University of Edinburgh requires a pest control service to provide preventative and reactive service delivery to eradicate infestation of pests across the University estate and proof against future infestation. This will include but not be limited to accommodation, catering and events areas, offices and teaching areas. Bidders can bid for one or both Lots but can only be appointed to one lot. Transfer of Undertakings (Protection of Employment) Regulations 2006 ("TUPE") may apply to this contract. The University will evaluate the ITT submissions of all bidders who pass the SPD stage. The ITT will be weighted at 60% Technical and 40% Commercial. The weightings of each technical question will be detailed within the ITT. Technical Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions. For example, if a question is weighted 10% and your submission scores 3 points out of 4 for that question then you will receive 7.5% out of a possible 10%. For the Commercial evaluation, the Bidder who submits the lowest-cost bid will be awarded the maximum score and others will be awarded a pro rata score in relation to the lowest bid. The technical and commercial scores for each Lot will then be combined to give each bidder an overall total score and to calculate the top scoring bidder. Bidders can choose to bid for either one or both Lots. Where a bidder opts to bid for both Lots, they will need to state their preference between Lot 1 and Lot 2. The top scoring bidder will be appointed to each Lot, however, UoE will not appoint the same bidder to both Lot 1 and Lot 2. Should the same bidder top score for both Lot 1 and Lot 2, they will be appointed to their preferred Lot. For the other remaining Lot (the top scoring bidder's non-preferred Lot), the second-ranked Bidder will be appointed
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT565876
    Pest Control Services - The University of Edinburgh is awarding a contract for the provision of preventative and reactive pest control services to eradicate infestation of pests across the University estate and proof against future infestation. This will include but not be limited to accommodation, catering and events areas, offices and teaching areas.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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