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PS-25-227 - Supply & Maintain Water Coolers

East Ayrshire Council

This public procurement record has 2 releases in its history.

Award

10 Mar 2026 at 00:00

PCS Notice - Website Contract Award Notice
Tender

26 Nov 2025 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The public procurement process for "PS-25-227 - Supply & Maintain Water Coolers" was conducted by East Ayrshire Council, located in Kilmarnock, Scotland. This contract focuses on supplying and maintaining chilled drinking water units across council offices, depots, and schools, including certain locations within South Ayrshire as part of the Ayrshire Roads Alliance. The procurement method used was an open procedure, with the tender process culminating in the award. Significant dates included the signing of the contract on 27 February 2026. The procurement falls under the "goods" category, specifically targeting the general public services sector with CPV classification 31141000.

This tender represents an excellent opportunity for businesses specialising in water solutions to establish and expand within the local authority sector. SMEs, particularly those with expertise in the provision and maintenance of water coolers, would find this contract well-suited for participation. The awarded contract with Culligan (UK) Limited highlights the potential for competitive growth by providing substantial value through effective service delivery in public sector environments. With community benefits incorporated into the procurement requirements, businesses can also leverage this aspect for additional corporate responsibility and community engagement initiatives.

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Notice Information

Notice Title

PS-25-227 - Supply & Maintain Water Coolers

Notice Description

The Council require to put a new call-off contract in place for the supply of chilled drinking water throughout Council offices, depots and schools, including some properties located within the South Ayrshire area which form part of the Ayrshire Roads Alliance.

Lot Information

Lot 1

The Council require to put a new call-off contract in place for the supply of chilled drinking water throughout Council offices, depots and schools, including some properties located within the South Ayrshire area which form part of the Ayrshire Roads Alliance. The council currently has approximately 115 plumbed-in water coolers (mains fed) which provide safe chilled drinking water. We also have 10 freestanding bottled water coolers. Annex A details numbers, type and location of coolers currently in place. Quantities may vary throughout the term of the contract and the total number is not fully guaranteed. If a cooler is removed from one of our units, a 28-day invoicing period will apply. The removal of a unit does not constitute a variation or termination under the contract terms and conditions.

Renewal: 3 x 1-year extension options.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000816610
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551350
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

CPV Codes

31141000 - Water coolers

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£130,944 £100K-£500K

Notice Dates

Publication Date
10 Mar 20265 months ago
Submission Deadline
19 Dec 2025Expired
Future Notice Date
Not specified
Award Date
27 Feb 20266 months ago
Contract Period
Not specified - Not specified
Recurrence
Yes, in three, four, five or six years subject to extensions invoked.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Ayrshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KILMARNOCK
Postcode
KA3 7BU
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire
Local Authority
East Ayrshire
Electoral Ward
Kilmarnock East and Hurlford
Westminster Constituency
Kilmarnock and Loudoun

Supplier Information

Number of Suppliers
1
Supplier Name

Culligan (UK) Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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