Tender

E-Books, E-Book Collections and E-Textbooks - APUC

APUC LIMITED

This public procurement record has 1 release in its history.

Tender

15 Dec 2025 at 00:00

Summary of the contracting process

See notice for full details.

How relevant is this notice?

Notice Information

Notice Title

E-Books, E-Book Collections and E-Textbooks - APUC

Notice Description

The Authority is acting on behalf of the HE and FE institutions in Scotland and oversea campuses, Members of the Scottish Confederation of University and Research Libraries (SCURL) which includes amongst its members, the National Library of Scotland, the National Museum of Scotland, the Royal Botanic Garden Edinburgh and Scotland Excel and its members Please refer to Appendix E - List of Institutions for more detail. The Authority is seeking Contractors to supply a wide range of academic content in digital format and associated content and services from Aggregators and Publishers. The scope will include: E-Books E-Book Collections (Publishers packages) E-Textbooks Associated digital content

Lot Information

Title by Title purchase and Collections

This exercise is being undertaken on behalf of the HE/FE Institutions in Scotland and the members of Scottish Confederation of University and Research Libraries (SCURL), including the National Library of Scotland, National Museum of Scotland, the Royal Botanic Gardens Edinburgh and Scotland Excel and its members. The Authority intends to appoint a maximum of 8 Contractors to supply Title-by-title purchasing of e-books via an aggregator platform for delivery via the aggregator's own platform. Packages may be offered, such as DDA and EBA Programmes, and audiobooks. Contractors will offer perpetual access licences but may also offer alternatives (e.g. 365-day licences, including POA models) where perpetual licensing is not available.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The Framework Agreement will commence on the 01.04.2026 for an initial period of 2 years and will expire on the 31.03.2028 The Authority reserves the right to extend the Framework Agreement for a further 2 x 12 month periods subject to satisfactory performance and continued requirements of the Authority's members and the members of SCURL

Title by Title and Collections (Access on a Third Party Platform)

This exercise is being undertaken on behalf of the HE/FE Institutions in Scotland and the members of Scottish Confederation of University and Research Libraries (SCURL), including the National Library of Scotland, National Museum of Scotland, the Royal Botanic Gardens Edinburgh and Scotland Excel and its members. The Authority intends to appoint a maximum of 8 Contractors to supply Title by Title and Collections, with access provided on a 3rd Party Platform) The lot will enable the purchase of content via an aggregator with the content provided on a third-party's platform.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The Framework Agreement will commence on the 01.04.2026 for an initial period of 2 years and will expire on the 31.03.2028 The Authority reserves the right to extend the Framework Agreement for a further 2 x 12 month periods subject to satisfactory performance and continued requirements of the Authority's members and the members of SCURL

Aggregated subscriptions packages

This exercise is being undertaken on behalf of the HE/FE Institutions in Scotland and the members of Scottish Confederation of University and Research Libraries (SCURL), including the National Library of Scotland, National Museum of Scotland, the Royal Botanic Gardens Edinburgh and Scotland Excel and its members. The Authority intends to appoint a maximum of 6 Contractors to provide Subscription e-book packages via an aggregator or a third-party platform. Packages may include wider digital content in addition to e-books. Package content is likely to be pre-defined in nature.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The Framework Agreement will commence on the 01.04.2026 for an initial period of 2 years and will expire on the 31.03.2028 The Authority reserves the right to extend the Framework Agreement for a further 2 x 12 month periods subject to satisfactory performance and continued requirements of the Authority's members and the members of SCURL

E-Textbooks

This exercise is being undertaken on behalf of the HE/FE Institutions in Scotland and the members of Scottish Confederation of University and Research Libraries (SCURL), including the National Library of Scotland, National Museum of Scotland, the Royal Botanic Gardens Edinburgh and Scotland Excel and its members. The Authority intends to appoint a maximum of 5 Contractors to supply E- Textbook content via an aggregator and hosted on the aggregators or publisher's platform. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The Framework Agreement will commence on the 01.04.2026 for an initial period of 2 years and will expire on the 31.03.2028 The Authority reserves the right to extend the Framework Agreement for a further 2 x 12 month periods subject to satisfactory performance and continued requirements of the Authority's members and the members of SCURL

E-Books and E-Textbooks (Title by Title & Collections)

1. This exercise is being undertaken on behalf of the HE/FE Institutions in Scotland and the members of Scottish Confederation of University and Research Libraries (SCURL), including the National Library of Scotland, National Museum of Scotland, the Royal Botanic Gardens Edinburgh and Scotland Excel and its members. The Authority intends to appoint a maximum of 20 Contractors to supply E-Books and E-Textbooks (Title by Title & Collections) negotiated directly with the publisher and hosted on the publisher's or an aggregator's platform.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The Framework Agreement will commence on the 01.04.2026 for an initial period of 2 years and will expire on the 31.03.2028 The Authority reserves the right to extend the Framework Agreement for a further 2 x 12 month periods subject to satisfactory performance and continued requirements of the Authority's members and the members of SCURL

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000817125
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC545676
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products


CPV Codes

22112000 - Textbooks

22113000 - Library books

Notice Value(s)

Tender Value
£34,500,000 £10M-£100M
Lots Value
£34,500,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Dec 20252 weeks ago
Submission Deadline
4 Feb 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
April 2029

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
APUC LIMITED
Contact Name
Lorona Watts
Contact Email
lwatts@apuc-scot.ac.uk
Contact Phone
+44 1314428950

Buyer Location

Locality
STIRLING
Postcode
FK8 2DZ
Post Town
Falkirk and Stirling
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM02 Perth and Kinross, and Stirling
Delivery Location
TLM Scotland

Local Authority
Stirling
Electoral Ward
Stirling East
Westminster Constituency
Stirling and Strathallan

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC545676
    E-Books, E-Book Collections and E-Textbooks - APUC - The Authority is acting on behalf of the HE and FE institutions in Scotland and oversea campuses, Members of the Scottish Confederation of University and Research Libraries (SCURL) which includes amongst its members, the National Library of Scotland, the National Museum of Scotland, the Royal Botanic Garden Edinburgh and Scotland Excel and its members Please refer to Appendix E - List of Institutions for more detail. The Authority is seeking Contractors to supply a wide range of academic content in digital format and associated content and services from Aggregators and Publishers. The scope will include: E-Books E-Book Collections (Publishers packages) E-Textbooks Associated digital content

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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    "description": "Form of Tender Tenderers must sign Form of Tender - Appendix A prior to award to confirm that their Tender Response is a complete, true and accurate submission. Freedom of Information Appendix B - Freedom of Information(if applicable) in the This information should only be submitted if applicable at point of award. It is for information only and will not be scored. Sustain Supply Chain Code of Conduct The Authority has developed a Sustain Supply Chain Code of Conduct- Appendix D which sets out its expected standards for its supply chain in social, ethical and environmental compliance. List Of Institutions List of Institutions eligible to use any resulting framework agreement Prompt Payment Tenderers must confirm that payment of subcontractors at all stages of the supply chain will be made within a maximum of 30 days and that this will be managed. It is for information only and will not be scored but is a requirement of this tender and will be included in the contractual terms. General Data Protection Regulation (GDPR) Please confirm that you will be in a position (prior to award) to complete \"Appendix G(i) - GDPR Contractor Assessment Form\" and Appendix G(ii) - GDPR Contractor Assessment Form (AI) in the Technical Questionnaire in PCS-Tender. Tenderers must complete the GDPR Contractor Assessment Forms. It is for information only and will not be scored but is a requirement of this tender and will be included in the contractual terms. Serious Organised Crime Please complete \"Appendix H - Declaration of Non-Involvement in Serious Organised Crime\" in the Technical Questionnaire. Tenderers must complete the Declaration of Non-Involvement in Serious Organised Crime. It is for information only and will not be scored but it is a requirement of this tender and will be included in the assessment of tender responses and in contractual terms. SCM RP Section 1 SCM RP is the Authority's designated tool for contracted suppliers to keep up-to-date essential information on their company, which allows the Authority to get an insight into their company's general standing, commitment to preventing modern slavery and addressing climate change, as well as their pledge to fair and decent working practices for their staff. Tenderers must confirm that they will commit to completing SCM RP Section 1 on award. It is for information only and will not be scored but is a requirement of this tender and will be included in the contractual terms. Living Wage Status Please provide details on your position on the Real Living Wage. This information should be submitted in the Technical envelope in PSC-T. It is for information only and will not be scored. Library Management Platforms & Reading Lists List of Library Management Platforms used please refer to Appendix J in the Technical Questionnaire in PCS-Tender. Please complete at time of tender submission. Appendix K - Community Benefits and Value-Added Services Tenderers are required to complete the table listing Community Benefits and Value-Added Services that will be provided. Please refer to Appendix K in the Technical Questionnaire in PCS-Tender. Please complete at time of tender submission. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30712. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: It is anticipated that the required service will be provided the appointed Contractor(s) Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Training opportunities Work experience Charity contributions Support for community projects Engagement with supported businesses (SC Ref:817125)",
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