Award

LHA Housing Management System

LANARKSHIRE HOUSING ASSOCIATION LIMITED

This public procurement record has 1 release in its history.

Award

10 Dec 2025 at 00:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

See notice for full details.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

LHA Housing Management System

Notice Description

Lanarkshire Housing Association use and rely upon ActiveH Housing Management Software which is provided by MIS Active Management Systems (owned by Aareon) Our desktop software requires an upgrade and LHA have been offered an intra-group graduation to an alternative software solution in HomeMaster (under the same parent company)

Lot Information

Lot 1

Lanarkshire Housing Association are in contract with MIS Active Management Systems until August 2027 for the use of ActiveH Desktop (housing management software) The Association need to upgrade our desktop modules and the parent company have offered an intra-group graduation to an alternative software solution. HomeMaster has been assessed to meet the needs of the business and the organisation is unable to offer an open procurement opportunity to alternative suppliers until 2027.

Procurement Information

Competition is absent for technical reasons. Lanarkshire Housing Association use and rely upon ActiveH Housing Management Software which is provided by MIS Active Management Systems (owned by Aareon) LHA need to upgrade and develop our desktop software solution and have been offered an intra-group graduation to an alternative software solution in HomeMaster (under the same parent company) It is the Associations intention to enter into a 36 month contract with Aareon HomeMaster replacing the current contract with MIS Active Management Systems which has a remaining balance of 21 months. HomeMaster has been assessed to meet the needs of the business and the organisation is unable to offer an open procurement opportunity to alternative suppliers until 2027. There is no reasonable workaround and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000818185
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC545362
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F15 - Voluntary Ex Ante Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£216,000 £100K-£500K

Notice Dates

Publication Date
10 Dec 20252 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
10 Dec 20252 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LANARKSHIRE HOUSING ASSOCIATION LIMITED
Contact Name
Lanarkshire Housing Association
Contact Email
enquiries@lanarkshireha.com
Contact Phone
+44 1698269119

Buyer Location

Locality
MOTHERWELL
Postcode
ML1 1RS
Post Town
Motherwell
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM34 North Lanarkshire
Delivery Location
TLM84 North Lanarkshire
Local Authority
North Lanarkshire
Electoral Ward
Motherwell South East and Ravenscraig
Westminster Constituency
Motherwell, Wishaw and Carluke

Supplier Information

Number of Suppliers
1
Supplier Name

DESIGNER SOFTWARE

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC545362
    LHA Housing Management System - Lanarkshire Housing Association use and rely upon ActiveH Housing Management Software which is provided by MIS Active Management Systems (owned by Aareon) Our desktop software requires an upgrade and LHA have been offered an intra-group graduation to an alternative software solution in HomeMaster (under the same parent company)

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000818185-2025-12-10T00:00:00Z",
    "date": "2025-12-10T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000818185",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-4",
            "name": "Lanarkshire Housing Association Limited",
            "identifier": {
                "legalName": "Lanarkshire Housing Association Limited"
            },
            "address": {
                "streetAddress": "191 Brandon Street",
                "locality": "Motherwell",
                "region": "UKM84",
                "postalCode": "ML1 1RS"
            },
            "contactPoint": {
                "name": "Lanarkshire Housing Association",
                "email": "enquiries@lanarkshireha.com",
                "telephone": "+44 1698269119",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.lanarkshireha.com"
            }
        },
        {
            "id": "org-5",
            "name": "Designer Software Ltd",
            "identifier": {
                "legalName": "Designer Software Ltd"
            },
            "address": {
                "streetAddress": "11 Whittle Court",
                "locality": "Milton Keynes",
                "region": "UKJ12",
                "postalCode": "MK5 8FT"
            },
            "contactPoint": {
                "telephone": "+44 7568439154"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "https://www.designersoftware.co.uk/"
            }
        },
        {
            "id": "org-6",
            "name": "Hamiton Sheriff Court",
            "identifier": {
                "legalName": "Hamiton Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 4 Beckford Street",
                "locality": "Hamilton",
                "postalCode": "ML3 0BT"
            },
            "contactPoint": {
                "telephone": "+44 1698282957",
                "url": "https://www.scotcourts.gov.uk/courts-and-tribunals/courts-tribunals-and-office-locations/find-us/hamilton-sheriff-court/"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Lanarkshire Housing Association Limited",
        "id": "org-4"
    },
    "tender": {
        "id": "LHA HMS 2026-29",
        "title": "LHA Housing Management System",
        "description": "Lanarkshire Housing Association use and rely upon ActiveH Housing Management Software which is provided by MIS Active Management Systems (owned by Aareon) Our desktop software requires an upgrade and LHA have been offered an intra-group graduation to an alternative software solution in HomeMaster (under the same parent company)",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "deliveryLocation": {
                    "description": "Lanarkshire Housing Association Ltd, 191 Brandon Street, Motherwell, ML1 1RS"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM84"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "procurementMethodRationale": "Competition is absent for technical reasons. Lanarkshire Housing Association use and rely upon ActiveH Housing Management Software which is provided by MIS Active Management Systems (owned by Aareon) LHA need to upgrade and develop our desktop software solution and have been offered an intra-group graduation to an alternative software solution in HomeMaster (under the same parent company) It is the Associations intention to enter into a 36 month contract with Aareon HomeMaster replacing the current contract with MIS Active Management Systems which has a remaining balance of 21 months. HomeMaster has been assessed to meet the needs of the business and the organisation is unable to offer an open procurement opportunity to alternative suppliers until 2027. There is no reasonable workaround and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement.",
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "DEC545362",
                "documentType": "awardNotice",
                "title": "LHA Housing Management System",
                "description": "Lanarkshire Housing Association use and rely upon ActiveH Housing Management Software which is provided by MIS Active Management Systems (owned by Aareon) Our desktop software requires an upgrade and LHA have been offered an intra-group graduation to an alternative software solution in HomeMaster (under the same parent company)",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC545362",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Lanarkshire Housing Association are in contract with MIS Active Management Systems until August 2027 for the use of ActiveH Desktop (housing management software) The Association need to upgrade our desktop modules and the parent company have offered an intra-group graduation to an alternative software solution. HomeMaster has been assessed to meet the needs of the business and the organisation is unable to offer an open procurement opportunity to alternative suppliers until 2027.",
                "status": "complete",
                "hasOptions": false
            }
        ],
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_OUTSIDE_SCOPE",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "classification": {
            "id": "72000000",
            "scheme": "CPV"
        },
        "reviewDetails": "An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contract (Scotland) Regulations 2015 (SSI2015/446) (as amended) may bring proceedings to the Sheriff Court or the Court of Session.",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "awards": [
        {
            "id": "LANARK001",
            "suppliers": [
                {
                    "id": "org-5",
                    "name": "Designer Software Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "LANARK001",
            "awardID": "LANARK001",
            "status": "active",
            "value": {
                "amount": 216000,
                "currency": "GBP"
            },
            "dateSigned": "2025-12-10T00:00:00Z"
        }
    ],
    "language": "EN",
    "description": "It should be noted that this VEAT notice is intended to inform the market of the intention to award a contract under Regulation 33 (1) (b) (ii) and/or (iii) and whilst the system requires an award date prior to the notice publication at section V.2.1 above, the contract shall not be entered into until a minimum of 8 days from the publication of this notice. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=818185. (SC Ref:818185)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000818185"
        }
    ],
    "noticetype": "OJEU - F15 - Voluntary Ex Ante Transparency Notice"
}