Decarbonising Community Spaces - Vatersay Hall Renewable Energy Installation

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000818203-2025-12-17T00:00:00Z",
    "date": "2025-12-17T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000818203",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-26",
            "name": "Voluntary Action Barra and Vatersay",
            "identifier": {
                "legalName": "Voluntary Action Barra and Vatersay"
            },
            "address": {
                "streetAddress": "VABV Office, Castlebay",
                "locality": "Isle of Barra, Western Isles",
                "region": "UK",
                "postalCode": "HS9 5XD"
            },
            "contactPoint": {
                "name": "David MacNeil",
                "email": "david@vabv.org.uk",
                "telephone": "+44 7495170695",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "10",
                        "description": "Social protection",
                        "scheme": "COFOG"
                    }
                ],
                "url": "https://vabv.org.uk/"
            }
        },
        {
            "id": "org-27",
            "name": "Court of Session",
            "identifier": {
                "legalName": "Court of Session"
            },
            "address": {
                "streetAddress": "Parliament House, Parliament Square",
                "locality": "Edinburgh",
                "postalCode": "EH1 1RQ"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody",
                "reviewContactPoint"
            ]
        }
    ],
    "buyer": {
        "name": "Voluntary Action Barra and Vatersay",
        "id": "org-26"
    },
    "tender": {
        "id": "VABV-CNI-VATERSAYHALL",
        "title": "Decarbonising Community Spaces - Vatersay Hall Renewable Energy Installation",
        "description": "This notice relates to the provision, delivery, installation and commissioning of the following at Vatersay Community Hall and Cafe (VCHC) Installation of a 9-kW wind turbine. Installation of a 24-kW roof-mounted solar PV array. Installation of an 80-kWh hybrid battery storage system serving both technologies. Upgraded heating system (high-retention electric storage heaters). Installation of an energy-efficient air-conditioning unit providing both heating and cooling. All necessary ancillary installation materials and tasks.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "09332000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "31121320",
                        "scheme": "CPV"
                    },
                    {
                        "id": "09300000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "42500000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Vatersay Hall Isle of Vatersay HS9 5YA"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM6"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 249007.2,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "works",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2026-01-16T17:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2026-01-19T12:00:00Z"
        },
        "documents": [
            {
                "id": "DEC545823",
                "documentType": "contractNotice",
                "title": "Decarbonising Community Spaces - Vatersay Hall Renewable Energy Installation",
                "description": "This notice relates to the provision, delivery, installation and commissioning of the following at Vatersay Community Hall and Cafe (VCHC) Installation of a 9-kW wind turbine. Installation of a 24-kW roof-mounted solar PV array. Installation of an 80-kWh hybrid battery storage system serving both technologies. Upgraded heating system (high-retention electric storage heaters). Installation of an energy-efficient air-conditioning unit providing both heating and cooling. All necessary ancillary installation materials and tasks.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC545823",
                "format": "text/html"
            },
            {
                "id": "DEC545823-1",
                "title": "Vatersay Hall - Invitation to Tender",
                "datePublished": "2025-12-17T10:08:08Z",
                "dateModified": "2025-12-17T10:08:08Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "This notice relates to the provision, delivery, installation and commissioning of the following at Vatersay Community Hall and Cafe (VCHC) Installation of a 9-kW wind turbine. Installation of a 24-kW roof-mounted solar PV array. Installation of an 80-kWh hybrid battery storage system serving both technologies. Upgraded heating system (high-retention electric storage heaters). Installation of an energy-efficient air-conditioning unit providing both heating and cooling. All necessary ancillary installation materials and tasks. The battery storage system should integrate with both the solar PV array and the wind turbine. It should support on-site energy use, improve energy resilience for the building and provide appropriate load management. While indicative capacities are provided above, bidders are invited to propose alternative battery configurations or system designs where these would better meet the building's energy profile, operational needs or grid constraints. Bidders should outline the system capabilities, operational strategy and proposed management platform as part of their technical submission. The contractor will be responsible for preparing and submitting all necessary grid-connection applications and notifications to SSEN, as required for the final system design. This includes identifying the correct application pathway and ensuring full compliance with all applicable SSEN technical and safety requirements. Export capacity, protection settings and metering arrangements must comply with the connection offer or approval issued by SSEN. The overall system should be designed to allow for potential future additions or enhancements, where practical, without committing to a specific future configuration. The contract will be delivered as a single integrated package to one main contractor, who may manage specialist subcontractors as part of their delivery. The site is located on a remote island and tenderers must make appropriate allowances for access, transport, storage and weather-related constraints.. Further details are provided in the Invitation to Tender document.",
                "status": "active",
                "value": {
                    "amount": 249007.2,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 270
                },
                "hasRenewal": false
            }
        ],
        "bidOpening": {
            "date": "2026-01-19T12:00:00Z",
            "address": {
                "streetAddress": "Voluntary Action Barra and Vatersay Office, Castlebay, Isle of Barra, HS9 5XD."
            },
            "description": "Tenders will be opened by authorised representatives of Voluntary Action Barra and Vatersay. The opening of tenders is not open to the public."
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "The contractor must deliver the works in accordance with all applicable legislation and health and safety requirements, minimise disruption to hall users, and provide full handover information on completion."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The bidder must be legally established and authorised to carry out electrical and mechanical installation works in the United Kingdom. Where applicable, the bidder should be registered with Companies House or the relevant national business or trade register and hold a valid UK VAT registration if required by law. The bidder must hold appropriate professional accreditations for the technologies to be installed, including MCS certification for relevant renewable technologies (such as solar PV, wind turbines and battery storage) and membership of a recognised electrical certification body (for example NICEIC, SELECT or equivalent). Installers working on refrigeration and air-conditioning systems must hold any required F-gas or equivalent qualifications. Evidence of these registrations and accreditations will be requested and verified as part of the tender process."
                },
                {
                    "type": "economic",
                    "description": "Candidates must have appropriate economic and financial standing to perform a works contract of this size and nature. The contracting authority may request copies of recent accounts or other evidence of financial stability where this is considered necessary. As a minimum, candidates must hold valid insurance cover for the proposed works, including public liability, employer's liability (where required by law) and professional indemnity insurance. Evidence of current insurance cover may be requested at selection stage and will be required prior to contract award.",
                    "minimum": "Minimum insurance cover required: - public liability insurance of not less than five million pounds for any one claim; - employer's liability insurance of not less than ten million pounds for any one claim where required by law; and - professional indemnity insurance of not less than one million pounds in total for the services provided. Equivalent limits expressed in another currency are acceptable provided that the level of cover is not reduced."
                },
                {
                    "type": "technical",
                    "description": "Candidates must demonstrate appropriate technical and professional ability to deliver the design, supply, installation, commissioning and handover of the multi-technology renewable energy and heating systems described in the Invitation to Tender. Evidence of technical and professional ability will be assessed using information provided in the selection questionnaire and tender submission, including: - certification under the Microgeneration Certification Scheme (MCS) for relevant technologies; - membership of a recognised electrical certification body (for example NICEIC, SELECT or equivalent); - experience in the design, installation and commissioning of solar PV, battery storage systems, small wind turbines and associated controls; - details of the proposed project team, their qualifications, training and roles; and - references and case studies for comparable projects, preferably including work in rural or island locations.",
                    "minimum": "As a minimum, candidates must: - be certified under the Microgeneration Certification Scheme (MCS) for the renewable technologies they are proposing to install (for example solar PV, small-scale wind and battery storage); - be registered with a recognised electrical certification body such as NICEIC, SELECT or an equivalent organisation; - have successfully completed projects involving the design, installation and commissioning of solar PV and battery storage systems within the last three years, with references available on request; and - ensure that key personnel proposed for this contract hold relevant technical qualifications and manufacturer-approved training for the technologies to be installed."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "45300000",
            "scheme": "CPV"
        },
        "reviewDetails": "Any concerns or complaints about this procurement should first be raised in writing with Voluntary Action Barra and Vatersay using the contact details in the contract notice. If the matter cannot be resolved, formal legal proceedings may be brought in the Scottish Courts in accordance with the Public Contracts (Scotland) Regulations 2015.",
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=818203. (SC Ref:818203)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000818203"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Notice"
}