Award

AC Equipment and Cold rooms

UNIVERSITY OF DUNDEE

This public procurement record has 2 releases in its history.

Award

16 Feb 2026 at 00:00

Tender

15 Dec 2025 at 00:00

Summary of the contracting process

This procurement process involves the University of Dundee, which seeks services within the education sector for its AC Equipment and Coldrooms. The procurement follows the open procedure method and aims to cover service and maintenance as per manufacturer's guidelines and University scopes. Located in Dundee, the tender describes the delivery of annual servicing, reactive call-out covers, and potential upgrades to ensure continuous operation. The process moved from the tender stage, published on 15 December 2025, with submission closing on 23 January 2026, to award and contract activation dated 13 February 2026. The estimated contract value is £200,000 GBP.

This tender offers significant business growth opportunities for service providers specialising in AC equipment maintenance, particularly those adept at servicing educational facilities. Enterprises with expertise in efficient operation checks, cleaning, maintenance, and defect identification, along with qualifications in FGas certification, will gain from participating. The University of Dundee notably appreciates entities that can ensure spares availability for crucial equipment such as data centres. Small to medium-sized enterprises experienced in electronic submission methods, and companies registered for maintaining University assets, will find this procurement advantageous to expand their scope in the education services sector. The contract was awarded to Lovat's Group Ltd, evidencing an open competition with seven bids, all compliant through electronic submission.

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Notice Title

AC Equipment and Cold rooms

Notice Description

Annual AC Equipment and Coldroom service and maintenance including a reactive call out cover, as per Full asset list of university plant. Servicing to be done in accordance with Manufacturers guidelines and University of Dundee scope University of Dundee Scope of annual servicing where applicable. AC equipment indoor and outdoor to be checked for correct/efficient operation, cleaning and note any defects. The contractor should inform of any equipment that is now obsolete to allow for planned upgrades. Refrigerant levels should be checked and reported on to allow for continuous maintenance of the F gas registers. Spares to be kept on site for crucial equipment e.g data centres.

Lot Information

Lot 1

Service and maintenance Contract, as per manufacturers guidelines, the recommendation of annual servicing is to be carried out. Annual AC Equipment and Cold room service and maintenance including a reactive call out cover.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000818473
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB549592
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

45 - Construction work

50 - Repair and maintenance services


CPV Codes

39717000 - Fans and air-conditioning appliances

39717200 - Air-conditioning appliances

42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery

42512000 - Air-conditioning installations

42512200 - Wall air-conditioning machines

42512500 - Parts of air-conditioning machines

45331200 - Ventilation and air-conditioning installation work

45331220 - Air-conditioning installation work

45331221 - Partial air-conditioning installation work

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£200,000 £100K-£500K

Notice Dates

Publication Date
16 Feb 20261 weeks ago
Submission Deadline
23 Jan 2026Expired
Future Notice Date
Not specified
Award Date
13 Feb 20261 weeks ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF DUNDEE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUNDEE
Postcode
DD1 4HN
Post Town
Dundee
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM03 Angus and Dundee City
Delivery Location
TLM71 Angus and Dundee City

Local Authority
Dundee City
Electoral Ward
West End
Westminster Constituency
Dundee Central

Supplier Information

Number of Suppliers
1
Supplier Name

LOVAT'S GROUP

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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