Award

Window Cleaning Services

HERIOT-WATT UNIVERSITY

This public procurement record has 2 releases in its history.

Award

03 Feb 2026 at 00:00

Tender

02 Feb 2026 at 00:00

Summary of the contracting process

Heriot-Watt University, located in Riccarton, Edinburgh, is seeking a service provider for window cleaning services across its Edinburgh and Galashiels campuses, including Hermiston House and Panmure House. The procurement process follows an open procedure, categorised under services, and is currently at the tender stage. The tender, identified by "HWU-UK-2526-079-00", is active and open to submissions until 4th March 2026, with the award period starting immediately thereafter on the same date. The contract is valued at £400,000 and offers a potential duration of up to six years, including possible extensions subject to performance and ongoing needs.

This tender represents ample opportunity for businesses in the facilities management industry, particularly those specialising in window cleaning services, to bolster their portfolio by aligning themselves with a renowned educational institution. Open to economic operators holding relevant authorisations or memberships, such as from the Federation of Window Cleaners and the Safety Accredited Member scheme, the selection criteria prioritise quality with a 60% technical evaluation weight. Firms able to demonstrate robust technical capabilities, competitive pricing, and a commitment to compliance with the Modern Slavery Act 2015 are well-positioned to benefit substantially from this procurement opportunity.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Window Cleaning Services

Notice Description

The University is seeking to appoint a window cleaning service provider for its Edinburgh and Galashiels Campuses and properties located within the city of Edinburgh; Hermiston House and Panmure House.

Lot Information

Lot 1

The University is seeking to appoint a window cleaning service provider for its Edinburgh and Galashiels Campuses and properties located within the city of Edinburgh; Hermiston House and Panmure House.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58(1) of the Public Contracts (Scotland) Regulations 2015.

Renewal: The University reserves the right to extend the Agreement for a further 24 months (12 + 12) subject to satisfactory performance and continuation of the University's requirements.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000822238
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB548654
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

90911000 - Accommodation, building and window cleaning services

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Feb 20262 weeks ago
Submission Deadline
4 Mar 20262 weeks to go
Future Notice Date
Not specified
Award Date
3 Feb 20262 weeks ago
Contract Period
Not specified - Not specified
Recurrence
January 2031.

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
HERIOT-WATT UNIVERSITY
Contact Name
Rosemary Carson
Contact Email
r.r.carson@hw.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
RICCARTON, EDINBURGH
Postcode
EH14 4AP
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
Pentland Hills
Westminster Constituency
Edinburgh South West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000822238-2026-02-03T00:00:00Z",
    "date": "2026-02-03T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000822238",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-27",
            "name": "Heriot-Watt University",
            "identifier": {
                "legalName": "Heriot-Watt University"
            },
            "address": {
                "streetAddress": "Moyen House, Research Park North, Heriot-Watt University",
                "locality": "Riccarton, Edinburgh",
                "region": "UKM75",
                "postalCode": "EH14 4AP"
            },
            "contactPoint": {
                "name": "Rosemary Carson",
                "email": "R.R.Carson@hw.ac.uk",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/toolkit/negotiation/tender/list/myTnd/show.si?from=menu&reset=true#fh"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://hw.ac.uk"
            }
        },
        {
            "id": "org-28",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "streetAddress": "27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-78",
            "name": "Heriot-Watt University",
            "identifier": {
                "legalName": "Heriot-Watt University"
            },
            "address": {
                "streetAddress": "Moyen House, Research Park North, Heriot-Watt University",
                "locality": "Riccarton, Edinburgh",
                "region": "UKM75",
                "postalCode": "EH14 4AP"
            },
            "contactPoint": {
                "name": "Rosemary Carson",
                "email": "R.R.Carson@hw.ac.uk",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://hw.ac.uk"
            }
        },
        {
            "id": "org-58",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "streetAddress": "27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Heriot-Watt University",
        "id": "org-78"
    },
    "tender": {
        "id": "HWU-UK-2526-079-00",
        "title": "Window Cleaning Services",
        "description": "The University is seeking to appoint a window cleaning service provider for its Edinburgh and Galashiels Campuses and properties located within the city of Edinburgh; Hermiston House and Panmure House.",
        "status": "cancelled",
        "items": [
            {
                "id": "1",
                "deliveryLocation": {
                    "description": "Edinburgh campus"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 400000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/toolkit/dashboard/dashboard.do?_ncp=1770031432926.63096-2",
        "tenderPeriod": {
            "endDate": "2026-03-04T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2026-03-04T12:00:00Z"
        },
        "documents": [
            {
                "id": "FEB548522",
                "documentType": "contractNotice",
                "title": "Window Cleaning Services",
                "description": "The University is seeking to appoint a window cleaning service provider for its Edinburgh and Galashiels Campuses and properties located within the city of Edinburgh; Hermiston House and Panmure House.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB548522",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "FEB548654",
                "documentType": "awardNotice",
                "title": "Window Cleaning Services",
                "description": "The University is seeking to appoint a window cleaning service provider for its Edinburgh and Galashiels Campuses and properties located within the city of Edinburgh; Hermiston House and Panmure House.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB548654",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The University is seeking to appoint a window cleaning service provider for its Edinburgh and Galashiels Campuses and properties located within the city of Edinburgh; Hermiston House and Panmure House.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58(1) of the Public Contracts (Scotland) Regulations 2015.",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        },
                        {
                            "type": "quality",
                            "name": "Technical",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The University reserves the right to extend the Agreement for a further 24 months (12 + 12) subject to satisfactory performance and continuation of the University's requirements."
                }
            }
        ],
        "bidOpening": {
            "date": "2026-03-04T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Bidders must confirm if they hold the authorisation or memberships. This includes the requirement of authorisation or membership from the Federation of Window Cleaners (FWC) and the Safety Accredited Member (SAM) scheme, or equivalent. Bidders must confirm they can provide the following supporting evidence at point of award. Please refer to Selection Criteria: Question A.1 of Part IV [SPD]."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "90911000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "January 2031."
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58(1) of the Public Contracts (Scotland) Regulations 2015. The ratio for this procurement exercise is Technical 60% and Commercial 40%. Detail on this award criteria can be found in Section 3 of the ITT. Tenderers will be asked to complete the following forms in the Technical Questionnaire in PCS-Tender: Form of Tender; Bona Fide Tender; Freedom of Information; Supply Chain Code of Conduct; and General Code of Safety Rules. Please note that these forms are for information only and will not be scored. The successful Contractor must confirm they comply with Modern Slavery Act 2015. Where the capability & capacity of a subcontractor, members of a consortia or any other body will be relied on to meet the selection criteria, a separate SPD is required from each of those other parties relied on. Where subcontractors are to be used but their capability & capacity are not relied on, the University may choose to request a separate SPD. Bidders are not required to produce supporting documentary evidence at the time of submitting the SPD. However, where it is necessary to ensure the integrity and proper conduct of the procurement process, the University can request the evidence any time during the procurement process, all or part of the supporting documents from bidders. It is a discretionary ground for exclusion for a bidder not to be able to provide the SPD supporting documents, or to withhold or misrepresent such information. More details on this can be found in the exclusion stage. There must be no qualification or contra-indication from any evidence provided in support of the Contractor's economic and financial standing (SC Ref:822498)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000822238"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000822238"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "HWU-UK-2526-079-00",
            "status": "unsuccessful",
            "statusDetails": "discontinued",
            "relatedLots": [
                "1"
            ]
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2026/S 000-008906"
        }
    ]
}