Tender

SR785 Unexplained Delay Software Solution

SCOTRAIL TRAINS LIMITED

This public procurement record has 1 release in its history.

Tender

04 Feb 2026 at 00:00

Summary of the contracting process

ScotRail Trains Limited has initiated a tender process for the provision of an "SR785 Unexplained Delay Software Solution," focusing on the railway services industry category. This procurement involves a regional delivery in Glasgow, extending coverage to the west of Scotland and parts of the Central Belt. As a central purchasing body, ScotRail has categorised this under goods procurement, adopting a selective process via a negotiated procedure with prior call for competition. Interested suppliers must make electronic submissions of the Pre-Qualification Questionnaire (PQQ) and Initial Tender (ITN) by 12:00 on 6th March 2026, through the ScotRail Wax Sourcing System, as per the outlined timelines in the Invitation to Request to Participate and Invitation to Negotiate documents. This contract has the potential for renewals with a duration of 720 days and the opportunity to extend in two 12-month periods, dependent on external funding.

This tender presents a significant opportunity for businesses specialising in delay analysis software and solutions, especially those with expertise in deploying solutions within the railway services sector. Companies that can demonstrate strong technical capabilities, given that quality constitutes 60% of the award criteria, and competitiveness in pricing, which accounts for the remaining 40%, will be well-positioned to benefit. The opportunity is well-suited for businesses that operate in the west of Scotland or have the capacity to deliver services to this area, thereby supporting their growth and expansion within the regional railway services market.

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Notice Title

SR785 Unexplained Delay Software Solution

Notice Description

Supply of unexplained delay software solution covering west of Scotland and parts of the Central Belt, covering areas from Mallaig to Stranraer, Carlisle, and Glasgow to Edinburgh, Stirling, and Alloa. This will provide coverage for nearly all the current electric fleet. We invite suppliers to complete this PQQ and ITN for this software solution.

Lot Information

Lot 1

This is a 'negotiated procedure with prior call for competition' in which both your response to the PQQ and your Initial Tender are to be completed simultaneously and both are to be submitted at the latest by 12:00 on 06 March. As such, please ignore section 'IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates' in this notice and the dates provided there. The timescales outlined within the 'Invitation to Request to Participate and Invitation to Negotiate (ITN): Unexplained Delay Software Solution' contained within the WAX Digital portal should be adhered to. To participate you must submit an electronic PQQ and ITN via the ScotRail Wax Sourcing System by the deadline. The system can be accessed here https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx

Renewal: option to extend for 2 periods of 12 months subject to external funding being approved.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000822686
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB548777
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F5 - Contract Notice (Utilities)
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Negotiated procedure with prior call for competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

48120000 - Flight control software package

48130000 - Aviation ground support and test software package

48140000 - Railway traffic control software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Feb 20262 weeks ago
Submission Deadline
6 Mar 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
SCOTRAIL TRAINS LIMITED
Contact Name
Not specified
Contact Email
sheryl.s.cupples@scotrail.co.uk
Contact Phone
+44 3448110141

Buyer Location

Locality
GLASGOW
Postcode
G2 6HQ
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City

Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB548777
    SR785 Unexplained Delay Software Solution - Supply of unexplained delay software solution covering west of Scotland and parts of the Central Belt, covering areas from Mallaig to Stranraer, Carlisle, and Glasgow to Edinburgh, Stirling, and Alloa. This will provide coverage for nearly all the current electric fleet. We invite suppliers to complete this PQQ and ITN for this software solution.

Open Contracting Data Standard (OCDS)

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