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Software Maintenance Agreement and Support Agreement - Apex Asset Management Software

North Ayrshire Council

This public procurement record has 1 release in its history.

Award

23 Mar 2026 at 00:00

OJEU - F3 - Contract Award Notice
Summary of the contracting process

North Ayrshire Council has completed the procurement process for a Software Maintenance Agreement and Support Agreement related to the Apex Asset Management Software. This contract, tagged under the general public services category, spans from 1st April 2023 and concludes on 31st March 2027. It involves maintaining and upgrading an existing SAP system located in the UKM93 region (Irvine, Scotland). The procurement followed a limited procedure without prior publication, justified by the software being a legacy system that only the incumbent supplier can maintain. The award stage was finalised on 23rd March 2026, with Rowanwood Professional Services LTD identified as the supplier.

This tender provides a significant opportunity for businesses involved in software maintenance and IT support, particularly those with expertise in managing legacy systems like the SAP system involved here. Large-scale IT service providers capable of offering comprehensive support and upgrade solutions would be well-suited for this contract, given its maintenance demands and the technical specificity of the systems in use. Collaborations with local authorities can open doors for sustained growth and further contracts, cementing relationships within regional service networks.

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Notice Information

Notice Title

Software Maintenance Agreement and Support Agreement - Apex Asset Management Software

Notice Description

North Ayrshire Council require software maintenance & access to the APEX System. The contract has recently been modified to upgrade to the most recent version of the SAP System. The contract commenced on 1st April 2023, the contract completion date is 31st March 2027 and will terminate on this date unless otherwise advised in advance.

Lot Information

Lot 1

North Ayrshire Council require software maintenance & access to the APEX System. The contract has recently been modified to upgrade to the most recent version of the SAP System. The contract commenced on 1st April 2023, the contract completion date is 31st March 2027 and will terminate on this date unless otherwise advised in advance.

Procurement Information

This is a legacy ICT system that only the incumbent supplier can maintain and support. this software system was made in collaboration with the supplier in 2009.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000823872
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552272
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72267000 - Software maintenance and repair services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£152,587 £100K-£500K

Notice Dates

Publication Date
23 Mar 20266 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North Ayrshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
IRVINE
Postcode
KA12 8EE
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire
Local Authority
North Ayrshire
Electoral Ward
Irvine South
Westminster Constituency
Central Ayrshire

Supplier Information

Number of Suppliers
1
Supplier Name

Rowanwood Professional Services LTD

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552272
    Software Maintenance Agreement and Support Agreement - Apex Asset Management Software - North Ayrshire Council require software maintenance & access to the APEX System. The contract has recently been modified to upgrade to the most recent version of the SAP System. The contract commenced on 1st April 2023, the contract completion date is 31st March 2027 and will terminate on this date unless otherwise advised in advance.

Open Contracting Data Standard (OCDS)

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