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SPS-02271 Secure On-Site Shredding for SPS

Scottish Prison Service

This public procurement record has 3 releases in its history.

Award

16 Jul 2026 at 01:00

PCS Notice - Website Contract Award Notice
Tender

21 Apr 2026 at 01:00

PCS Notice - Website Contract Notice
Planning

18 Feb 2026 at 00:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

The Scottish Prison Service procured secure on-site shredding services for its establishments in Scotland. The work involves bulk shredding of confidential paper retained at establishments, carried out on site, followed by secure recycling of the confidential waste. This is a services contract for confidential document destruction and recycling, classified under CPV 98340000. The buyer is the Scottish Prison Service, a public-sector body responsible for Scotland’s prison service. Delivery is required across Scottish Prison Service establishments in Scotland rather than at a single named site. The requirement is intended to reduce the volume of confidential papers held by establishments while ensuring that destruction and recycling are performed securely and on site.

This procurement has been awarded following a completed open procedure. One lot was awarded to Shred Station Ltd, and the contract is active. The contract was signed on 8 June 2026 for £26,603. The initial contract period is three years, equivalent to 1,080 days, beginning in May 2026, with an available extension of up to 24 months. The tender submission deadline was 18 May 2026 at 12:00, with bids opened at that time. Suppliers submitted electronic responses in English, with bids required to remain valid for 30 days; variants were not permitted. Responses were evaluated by the Scottish Prison Service in accordance with the Request for Quotation, with economic and technical selection criteria applying. Two bids were received, both from SMEs.

This award demonstrates an established requirement for secure, high-volume confidential paper destruction across a dispersed Scottish public-sector estate. Suppliers likely to be credible when a comparable requirement returns will need mobile or on-site shredding capability, secure handling procedures, reliable collection and destruction operations, and the capacity to service multiple Scottish Prison Service establishments. They will also need to demonstrate that shredded confidential material can be securely recycled, with appropriate controls throughout the waste process. The procurement was competed electronically through an open route and attracted two SME bids, indicating that the operational scale is accessible to specialist smaller businesses as well as larger waste-management providers. Relevant experience in secure document destruction, confidential waste management and public-sector service delivery would strengthen a future offer.

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Notice Information

Notice Title

SPS-02271 Secure On-Site Shredding for SPS

Notice Description

Establishments currently retain a large volume of confidential papers. As a result, SPS has a requirement for these documents to be securely bulk shredded. This is to be carried out on-site and the confidential waste is to be securely recycled. The new contract shall commence in May 2026 for an initial period of 3 years.

Lot Information

Lot 1

The SPS shall commence this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, a Request for Quotation (RFQ) will be published by SPS and will be made available to bidders on Public Contract Scotland - Tender (PCS-T). Tender responses will then be evaluated by the SPS in accordance with the RFQ.

Renewal: An extension of up to 24 months is available

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000824039
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL560355
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

98 - Other community, social and personal services

CPV Codes

98340000 - Accommodation and office services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£26,603 Under £100K

Notice Dates

Publication Date
16 Jul 20261 months ago
Submission Deadline
18 May 2026Expired
Future Notice Date
9 Mar 2026Expired
Award Date
8 Jun 20262 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Prison Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

Shred Station Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB549838
    SPS-02271 Secure On-Site Shredding - Establishments currently retain a large volume of confidential papers. As a result, SPS has a requirement for these documents to be securely bulk shredded. This is to be carried out on-site and the confidential waste is to be securely recycled. The new contract shall commence in May 2026 for an initial period of 3 years.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR554282
    SPS-02271 Secure On-Site Shredding for SPS - Establishments currently retain a large volume of confidential papers. As a result, SPS has a requirement for these documents to be securely bulk shredded. This is to be carried out on-site and the confidential waste is to be securely recycled. The new contract shall commence in May 2026 for an initial period of 3 years.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL560355
    SPS-02271 Secure On-Site Shredding for SPS - Establishments currently retain a large volume of confidential papers. As a result, SPS has a requirement for these documents to be securely bulk shredded. This is to be carried out on-site and the confidential waste is to be securely recycled. The new contract shall commence in May 2026 for an initial period of 3 years.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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