Planning

Train Services Agreement (TSA) and Technical Support and Spares Supply Agreement (TSSSA)

CALEDONIAN SLEEPER LIMITED

This public procurement record has 1 release in its history.

Planning

18 Mar 2026 at 00:00

OJEU - F4 - Prior Information Notice (Utilities)
Summary of the contracting process

Caledonian Sleeper Limited is in the planning stage for its Train Services Agreement (TSA) and Technical Support and Spares Supply Agreement (TSSSA), aimed at renewing the services for the Mk5 coach fleet comprising 75 vehicles. The procurement, classified under railway services, is expected to foster supplier engagement, innovation, and value for money, with potential approval from Scottish Rail Holdings and Transport Scotland. Located in Inverness, UK, the process is currently in a pre-procurement market engagement phase, featuring a detailed tender strategy guided by the responses to a Market Engagement Questionnaire. Interested businesses have until 7th April 2026 to indicate their interest, after which the formal procurement is anticipated to commence on 27th November 2026.

This tender presents substantial opportunities for businesses specialising in railway systems and related services, allowing for growth through collaboration with Caledonian Sleeper Limited. Suitable contenders would include firms experienced in railway maintenance, cleaning and presentation, heavy maintenance, spares provision, and technical support. The procurement offers the flexibility of awarding contracts for various lots either separately or combined, based on market engagement outcomes. With an estimated contract value of £60,000,000, this is a significant prospect for those capable of delivering high-quality services aligned with CSL's operational standards and innovation goals, ensuring an optimal fit for enterprises looking to expand in the UK's rail industry.

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Notice Information

Notice Title

Train Services Agreement (TSA) and Technical Support and Spares Supply Agreement (TSSSA)

Notice Description

Caledonian Sleeper Limited (CSL) intends to undertake a pre-procurement market engagement exercise to inform the renewal of the services provided under the Train Services Agreement (TSA) and Technical Support and Spares Supply Agreement (TSSSA) for the Mk5 coach fleet (75 vehicles). The engagement will help CSL identify optimal packaging of services to maximise supplier participation, value for money and innovation. Any subsequent procurement will be subject to approvals from Scottish Rail Holdings (SRH) and Transport Scotland (TS) on behalf of the Scottish Ministers.

Lot Information

Preventative & Corrective Maintenance

Delivery of preventative and corrective maintenance for the Mk5 fleet Management of daily servicing, fault finding and fault resolution in service Maintenance and resource planning with defect tracking in line with CSL processes Quality assurance, document control and safety management certification in line with CSL Safety Management System Collaboration and integration with all relevant CSL Supply Partners. CSL reserves the right to procure these lots separately or in combination, depending on feedback from the Market Engagement Questionnaire (MEQ) and strategic approval from SRH and TS.

Train Cleaning & Presentation

Provision and delivery of interior and exterior cleaning of the Mk5 coaches to defined CSL requirements and standards Management of on-board presentation ensuring high standards met across Implementation of quality control and audit processes to measure KPI performance Collaboration and integration with all relevant CSL Supply Partners. CSL reserves the right to procure these lots separately or in combination, depending on feedback from the Market Engagement Questionnaire (MEQ) and strategic approval from SRH and TS.

Overhaul and heavy maintenance

Delivery of periodic planned heavy maintenance for the Mk5 coaches Management of major system overhauls e.g. HVAC, wheelsets, bogies, brakes, toilets in line with OEM specification and safety standards Responsible for compliance, documentation, testing and certification Provision of required and up-to-standard facilities required for delivery of any overhaul and heavy maintenance requirements Collaboration and integration with all relevant CSL Supply Partners. CSL reserves the right to procure these lots separately or in combination, depending on feedback from the Market Engagement Questionnaire (MEQ) and strategic approval from SRH and TS.

Preventative & Corrective Spares

Provision of spares and consumables required to support both preventive and corrective maintenance for the Mk5 fleet. Management of inventory levels, MSQ and re-order points to maintain optimal stock levels across maintenance and operational locations. Management and coordination of component repair, overhaul and obsolescence with approved OEM and supply chain partners. Collaboration and integration with all relevant CSL Supply Partners. CSL reserves the right to procure these lots separately or in combination, depending on feedback from the Market Engagement Questionnaire (MEQ) and strategic approval from SRH and TS.

Technical Support

Provide technical support framework to support CSL including; Maintenance documentation and optimization Specialist design and engineering expertise 2nd/3rd party approvals Risk management support Reliability improvements Collaboration with all relevant CSL Supply Partners. CSL reserves the right to procure these lots separately or in combination, depending on feedback from the Market Engagement Questionnaire (MEQ) and strategic approval from SRH and TS.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000824922
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551938
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F4 - Prior Information Notice (Utilities)
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50222000 - Repair and maintenance services of rolling stock

Notice Value(s)

Tender Value
£60,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Mar 20264 days ago
Submission Deadline
Not specified
Future Notice Date
27 Nov 20269 months to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CALEDONIAN SLEEPER LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV1 1PP
Post Town
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
Not specified
Local Authority
Highland
Electoral Ward
Inverness Central
Westminster Constituency
Inverness, Skye and West Ross-shire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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