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Direct mail production, fulfilment and postage services for annual mailing appeals - Development

University of St Andrews

This public procurement record has 1 release in its history.

Tender

12 Mar 2026 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The University of St Andrews, located in Guardbridge, is seeking tenders for direct mail production, fulfilment, and postal services to support its Development Service's annual fundraising appeals. This procurement is categorised under "Education" and encompasses comprehensive mail handling for various annual campaigns, including the Principal's Mailing and Scholarship Appeal. Interested suppliers are urged to submit proposals electronically via the University’s eTendering System by 12:00 on 13th April 2026. The tender process is at the active stage with the open procedure being used, and the awarding of contracts to commence immediately afterward.

Businesses involved in mail production and postal fulfilment services stand to gain significant growth opportunities from this tender. As the University of St Andrews seeks a secure and high-quality service provider, organisations with experience in large-scale mailing projects will be competitive candidates. The procurement offers potential for renewal, providing a long-term business relationship subject to satisfactory performance. Businesses that specialise in personalised mail services and possess a robust infrastructure for handling and dispatching large volumes will find this tender particularly appealing.

How relevant is this notice?

Notice Information

Notice Title

Direct mail production, fulfilment and postage services for annual mailing appeals - Development

Notice Description

The University of St Andrews invites tenders from suitably experienced suppliers for the provision of direct mail production, personalisation, fulfilment and postal services for the Development Service's annual and tactical fundraising appeals. This tender covers the end-to-end delivery of the following appeal mailings: - Principal's Mailing - Scholarship Appeal (Winter Direct Mail) - Legacy Mailing - Direct Mail Reminder Mailing - Pre-Call letters (Telephone Campaign SaintsCall) - Legacy Reminder - Additional Test Mailing (if required) The successful supplier will be expected to provide a secure, reliable and high-quality service from receipt of data files through to final handover to postal services.

Lot Information

Lot 1

The University of St Andrews invites tenders from suitably experienced suppliers for the provision of direct mail production, personalisation, fulfilment and postal services for the Development Service's annual and tactical fundraising appeals. This tender covers the end-to-end delivery of the following appeal mailings: - Principal's Mailing - Scholarship Appeal (Winter Direct Mail) - Legacy Mailing - Direct Mail Reminder Mailing - Pre-Call letters (Telephone Campaign SaintsCall) - Legacy Reminder - Additional Test Mailing (if required) The successful supplier will be expected to provide a secure, reliable and high-quality service from receipt of data files through to final handover to postal services. Mailings are anticipated to take place throughout each academic year, with indicative timings as follows: - Principal's Mailing: Autumn - Scholarship Appeal: Winter - Reminder Mailing: Spring - Legacy Mailing: Autumn/Winter - Legacy Reminder: Spring - Pre-Call Letters: Spring - Additional Test Mailing: As required Exact schedules and quantities will be confirmed per appeal.. All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at https://intendhost.co.uk/universityofstandrews Please note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted

Renewal: 1 x 12 months possible subject to satisfactory performance and mutual agreement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000825121
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551533
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79800000 - Printing and related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Mar 20266 months ago
Submission Deadline
13 Apr 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
It is likely the University will continue to have similar requirements. If so, any relevant procurement will be advertised approx. 6 months prior to any new contract requirement.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of St Andrews
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GUARDBRIDGE
Postcode
KY16 0US
Postcode Area
Kirkcaldy
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
TLM72 Clackmannanshire and Fife
Local Authority
Fife
Electoral Ward
Tay Bridgehead
Westminster Constituency
North East Fife

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551533
    Direct mail production, fulfilment and postage services for annual mailing appeals - Development - The University of St Andrews invites tenders from suitably experienced suppliers for the provision of direct mail production, personalisation, fulfilment and postal services for the Development Service's annual and tactical fundraising appeals. This tender covers the end-to-end delivery of the following appeal mailings: - Principal's Mailing - Scholarship Appeal (Winter Direct Mail) - Legacy Mailing - Direct Mail Reminder Mailing - Pre-Call letters (Telephone Campaign SaintsCall) - Legacy Reminder - Additional Test Mailing (if required) The successful supplier will be expected to provide a secure, reliable and high-quality service from receipt of data files through to final handover to postal services.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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