Tender

Invitation to Quote for the Supply of Services to Assist with Planned and Reactive Roads Maintenance Activities

ORKNEY ISLANDS COUNCIL

This public procurement record has 1 release in its history.

Tender

12 Mar 2026 at 00:00

Summary of the contracting process

Orkney Islands Council is seeking proposals for a tender titled "Invitation to Quote for the Supply of Services to Assist with Planned and Reactive Roads Maintenance Activities". The procurement process is currently in the tender stage for services in the construction and maintenance industry, specifically involving plant hire and heavy machinery operations. The location for these activities includes Mainland Orkney, the South linked isles, and outer isles, reference UKM65. Interested parties must submit their tenders electronically by the deadline of 3rd April 2026 at 12:00 PM GMT, with the award decision commencing on the same day at 2:00 PM GMT. Denise Link is the contact point for any queries regarding the tender, accessible via email.

This tender presents lucrative opportunities for businesses specialising in construction equipment hire and operation, specifically those offering plant such as excavators, cranes, tractors, and heavy machinery geared towards road maintenance tasks. The open invitation presents an ideal growth opportunity for contractors looking to expand their portfolio in regional public services and infrastructure maintenance. It particularly suits firms that can provide flexible, short-term equipment hire to facilitate road maintenance, street lighting, drainage, and winter service provision. With a contract value estimated at £50,000, eligible businesses can strengthen ties with local authorities and participate in vital maintenance work across Orkney and adjacent areas.

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Notice Title

Invitation to Quote for the Supply of Services to Assist with Planned and Reactive Roads Maintenance Activities

Notice Description

Orkney Islands Council are looking to establish an agreement for the provision of plant and machinery on an as required basis for the hire of various construction plant such as excavators, cranes, tractors and trailers and other heavy machinery. The purpose of this quotation is to put in place an agreement to establish call-off arrangements for the provision of specific kinds of operated construction plant to assist with the planned and reactive road management and maintenance activities on Mainland Orkney, the South linked isles and outer isles.

Lot Information

Winter Service Provision particularly Snow Clearance

Orkney Islands Council are looking to establish an agreement for the provision of plant and machinery on an as required basis for the hire of various construction plant such as excavators, cranes, tractors and trailers and other heavy machinery. The purpose of this would be to put in place an agreement to establish call-off arrangements for the provision of specific kinds of operated plant to assist with planned and reactive road management and maintenance activities on Mainland Orkney, the South linked isles and outer islands. Typically, the duration will be short term on an as required basis for road maintenance works, street lighting works, drainage works and winter service provision. The agreement will be for a period of 12 months commencing 1 May 2026 and expiring on 30 April 2027.

Road Maintenance, Including Drainage Work, Road Construction and Excavation

Orkney Islands Council are looking to establish an agreement for the provision of plant and machinery on an as required basis for the hire of various construction plant such as excavators, cranes, tractors and trailers and other heavy machinery. The purpose of this would be to put in place an agreement to establish call-off arrangements for the provision of specific kinds of operated plant to assist with planned and reactive road management and maintenance activities on Mainland Orkney, the South linked isles and outer islands. Typically, the duration will be short term on an as required basis for road maintenance works, street lighting works, drainage works and winter service provision. The agreement will be for a period of 12 months commencing 1 May 2026 and expiring on 30 April 2027.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000826105
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551560
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

16 - Agricultural machinery

43 - Machinery for mining, quarrying, construction equipment

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services


CPV Codes

16000000 - Agricultural machinery

43200000 - Earthmoving and excavating machinery, and associated parts

43300000 - Construction machinery and equipment

77111000 - Hire of agricultural machinery with operator

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
£50,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Mar 20263 days ago
Submission Deadline
3 Apr 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 May 2026 - 30 Apr 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
ORKNEY ISLANDS COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KIRKWALL
Postcode
KW15 1NY
Post Town
Kirkwall
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM65 Orkney Islands

Local Authority
Orkney Islands
Electoral Ward
Kirkwall East
Westminster Constituency
Orkney and Shetland

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551560
    Invitation to Quote for the Supply of Services to Assist with Planned and Reactive Roads Maintenance Activities - Orkney Islands Council are looking to establish an agreement for the provision of plant and machinery on an as required basis for the hire of various construction plant such as excavators, cranes, tractors and trailers and other heavy machinery. The purpose of this quotation is to put in place an agreement to establish call-off arrangements for the provision of specific kinds of operated construction plant to assist with the planned and reactive road management and maintenance activities on Mainland Orkney, the South linked isles and outer isles.

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