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Festive Lighting

Renfrewshire Council

This public procurement record has 3 releases in its history.

Award

12 Aug 2026 at 01:00

OJEU - F3 - Contract Award Notice
Tender

09 Apr 2026 at 01:00

OJEU - F2 - Contract Notice
Planning

18 Mar 2026 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

Renfrewshire Council procured a festive lighting service for its area, covering the storage, repair, maintenance, erection and de-erection of festive lights. The work is a public-sector services contract for seasonal lighting operations, rather than the supply of lighting equipment alone. Delivery is across Renfrewshire, with the council based in Paisley. The requirement is managed by Renfrewshire Council, a local authority and central purchasing body. The service includes timely installation and removal, so suppliers need to support the full seasonal operating cycle as well as maintain equipment between deployments. The procurement is classified under CPV 50232100, relating to maintenance services for street lighting, and includes associated lighting installation and maintenance activities.

The procurement has been awarded following an open procedure. One lot was evaluated on quality, weighted at 30%, and price, weighted at 70%; variant bids were not allowed and submissions were electronic. Bids closed at noon on 8 May 2026, with bid opening at the same time. Field and Lawn Ltd was selected for the lot, and the contract is active. The contract value is £740,000. The contract was signed on 27 July 2026 and runs for 1,080 days, with an option for one renewal period of up to 12 months on one occasion. Electronic ordering and payment are used, while electronic invoicing is allowed. One bid was received, from an SME.

This award demonstrates a defined, multi-season requirement for a specialist festive-lighting operator able to combine secure storage with repair, planned maintenance, installation and removal. A credible future competitor would need the equipment, depot capacity, transport and operational teams to manage seasonal deployment across Renfrewshire, while maintaining reliable response and safety standards. The buyer’s evaluation placed greater emphasis on price than quality, so bidders would need efficient delivery and strong cost control without weakening service performance. The tender also required evidence covering health and safety, equalities, compliance, anti-collusion, prompt payment, insurance and proposed domestic subcontractors, together with financial and administrative documentation such as a parent-company guarantee and BACS details. These requirements favour an established, well-governed SME or larger contractor with robust back-office systems.

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Notice Information

Notice Title

Festive Lighting

Notice Description

Renfrewshire Council is inviting contractors to submit bids for festive lighting installation (the service). The service will comprise the storage, repair, maintenance, timely erection and de-erection of the Festive Lights. The purpose of this Prior Information Notice is to allow Renfrewshire Council to engage with the marketplace to carry out a soft-market testing exercise. The Council would like to understand the current level of interest in the market for a tender of this nature and gather some information about the marketplace itself. Interested contractors are invited to register their interest via this notice.

Lot Information

Lot 1

Renfrewshire Council is inviting contractors to submit bids for festive lighting installation (the service). The service will comprise the storage, repair, maintenance, timely erection and de-erection of the Festive Lights. The purpose of this Prior Information Notice is to allow Renfrewshire Council to engage with the marketplace to carry out a soft-market testing exercise. The Council would like to understand the current level of interest in the market for a tender of this nature and gather some information about the marketplace itself. Interested contractors are invited to register their interest via this notice.

Renewal: one period of up to 12 months on one occasion

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000826902
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562165
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

34 - Transport equipment and auxiliary products to transportation

50 - Repair and maintenance services

CPV Codes

31500000 - Lighting equipment and electric lamps

34928500 - Street-lighting equipment

50000000 - Repair and maintenance services

50232000 - Maintenance services of public-lighting installations and traffic lights

50232100 - Street-lighting maintenance services

50232110 - Commissioning of public lighting installations

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£740,000 £500K-£1M

Notice Dates

Publication Date
12 Aug 20261 months ago
Submission Deadline
8 May 2026Expired
Future Notice Date
25 Mar 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Renfrewshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PAISLEY
Postcode
PA1 1JB
Postcode Area
Paisley
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Supplier Information

Number of Suppliers
1
Supplier Name

Field and Lawn

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551948
    Festive Lighting - Renfrewshire Council is inviting contractors to submit bids for festive lighting installation (the service). The service will comprise the storage, repair, maintenance, timely erection and de-erection of the Festive Lights. The purpose of this Prior Information Notice is to allow Renfrewshire Council to engage with the marketplace to carry out a soft-market testing exercise. The Council would like to understand the current level of interest in the market for a tender of this nature and gather some information about the marketplace itself. Interested contractors are invited to register their interest via this notice.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR553553
    Festive Lighting - Renfrewshire Council is inviting contractors to submit bids for festive lighting installation (the service). The service will comprise the storage, repair, maintenance, timely erection and de-erection of the Festive Lights. The purpose of this Prior Information Notice is to allow Renfrewshire Council to engage with the marketplace to carry out a soft-market testing exercise. The Council would like to understand the current level of interest in the market for a tender of this nature and gather some information about the marketplace itself. Interested contractors are invited to register their interest via this notice.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562165
    Festive Lighting - Renfrewshire Council is inviting contractors to submit bids for festive lighting installation (the service). The service will comprise the storage, repair, maintenance, timely erection and de-erection of the Festive Lights. The purpose of this Prior Information Notice is to allow Renfrewshire Council to engage with the marketplace to carry out a soft-market testing exercise. The Council would like to understand the current level of interest in the market for a tender of this nature and gather some information about the marketplace itself. Interested contractors are invited to register their interest via this notice.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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