Award

Annual Compliance Inspection and Testing of HVAC Fire Dampers

UNIVERSITY OF DUNDEE

This public procurement record has 2 releases in its history.

Award

18 May 2026 at 00:00

OJEU - F3 - Contract Award Notice
Tender

23 Mar 2026 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The University of Dundee has completed an open procurement process for the "Annual Compliance Inspection and Testing of HVAC Fire Dampers" in Dundee. The tender, identified by the reference "UoD-EFM111-TC-2026," falls under the services category, specifically in the education sector. The procurement method used was an open procedure, ensuring transparency and fair competition. Key processes are complete, with the contract already awarded and signed on May 18, 2026, valued at £220,000. There was significant interest in this tender with 11 total bids, including 9 from SMEs. The process emphasised both quality and price, with decisions weighted 70% on price and 30% on quality.

This procurement presents a substantial opportunity for businesses specialising in HVAC systems, particularly those experienced in compliance with BS 9999:2017 standards. SME suppliers with the necessary technical expertise and a track record in the education sector are especially well-suited to compete. The three-year fixed-term contract with a possible one-year extension encourages stability and growth for businesses capable of delivering consistent quality and safety standards. Suppliers will also engage in regular contract management activities, including monthly reporting on health and safety observations, which highlights the University of Dundee's commitment to maintaining high safety standards.

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Notice Information

Notice Title

Annual Compliance Inspection and Testing of HVAC Fire Dampers

Notice Description

In accordance with BS 9999:2017, HVAC ventilation fire dampers must be inspected and tested every 12 months by a competent, trained and qualified fire damper inspector. This renewal contract is required to replace an existing time expired contract with a specialist supplier to enable these fire safety compliance continuance works to be undertaken.

Lot Information

Lot 1

Single supplier on a 3-year fixed term contract with possible +1 extension. Requirements for contract management will ask the supplier to provide monthly reports, including all Health & Safety observations, recommendations and incidents occurring. Schedule of meetings will be monthly, via Microsoft Teams or in-person.

Renewal: 12 month extension

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000827204
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY556037
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

71 - Architectural, construction, engineering and inspection services

75 - Administration, defence and social security services

CPV Codes

39563530 - Ventilation ducting

71315410 - Inspection of ventilation system

75251110 - Fire-prevention services

Notice Value(s)

Tender Value
£220,000 £100K-£500K
Lots Value
£220,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£220,000 £100K-£500K

Notice Dates

Publication Date
18 May 20262 weeks ago
Submission Deadline
23 Apr 2026Expired
Future Notice Date
Not specified
Award Date
18 May 20262 weeks ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF DUNDEE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUNDEE
Postcode
DD1 4HN
Post Town
Dundee
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM03 Angus and Dundee City
Delivery Location
TLM71 Angus and Dundee City
Local Authority
Dundee City
Electoral Ward
West End
Westminster Constituency
Dundee Central

Supplier Information

Number of Suppliers
1
Supplier Name

H&V COMMISSIONING SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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