Tender

Customer Relationship Management (CRM) Solution

NATIONAL LIBRARY OF SCOTLAND

This public procurement record has 1 release in its history.

Tender

26 Mar 2026 at 00:00

Summary of the contracting process

The National Library of Scotland, situated in Edinburgh, is actively seeking a service provider to implement a cloud-hosted Customer Relationship Management (CRM) solution as part of their broader CRM programme. The procurement is classified under the industry category "Recreation, culture and religion," with the procurement method being an open procedure. The tender period concludes on April 28th, 2026, at 12:00 PM, followed by the award period beginning at 1:30 PM on the same day. The contract's total value is estimated at £245,000, and electronic submissions are accepted. Key delivery activities are to be carried out at the Library's premises, located at 57 George IV Bridge, Edinburgh, EH1 1EW.

This tender presents a significant business growth opportunity for companies specialising in cloud-based CRM solutions and integrated services. Ideally suited for service providers proficient at migrating legacy systems and establishing secure data governance, this contract will focus on enhancing fundraising and supporter engagement. Firms that excel in offering robust communication and membership data synchronisation solutions are poised to benefit. It offers a chance to align with the Bloomberg Digital Accelerator Programme, garnering attention for innovative digital strategies. With a performance duration of 900 days and options for extensions, participating businesses can leverage long-term partnership prospects with the National Library of Scotland.

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Notice Title

Customer Relationship Management (CRM) Solution

Notice Description

The National Library of Scotland (the Library) is procuring a service provider to implement a cloud hosted Customer Relationship Management (CRM) solution and associated services in partnership with the Library.

Lot Information

Lot 1

For the first phase of the Library's wider CRM programme, the Library is in the process of procuring a service provider to implement a cloud-hosted Customer Relationship Management (CRM) solution and associated services in partnership with the Library. The first phase focuses on the establishment of secure and governed data flows between systems for the purpose of improving fundraising and supporter engagement, strengthening communications and stewardship. It is intended to: - Replace the existing legacy fundraising CRM (Raiser's Edge) with a modern cloud-hosted CRM solution - Migrate agreed user data and enable core CRM functionality for communications, fundraising, and supporter management - Sync membership data between the in-house Customer Registration System (CRS) and the new CRM - Enable centrally controlled communications to members and supporters, including consent, preference, and suppression management - Support improved join, renew and donate journeys through integration with parallel web design work - Establish clear governance for data, consent, and reporting. The new CRM Solution implementation is supported through funding from Bloomberg Philanthropies as part of the Bloomberg Digital Accelerator Programme.

Renewal: Optional extension up to 3 x 12 months.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000827304
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552564
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72260000 - Software-related services

72261000 - Software support services

72262000 - Software development services

72263000 - Software implementation services

72266000 - Software consultancy services

Notice Value(s)

Tender Value
£245,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Mar 20261 weeks ago
Submission Deadline
28 Apr 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
NATIONAL LIBRARY OF SCOTLAND
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1EW
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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