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Provision of Electoral Services

Dundee City Council

This public procurement record has 1 release in its history.

Award

25 Mar 2026 at 00:00

OJEU - F3 - Contract Award Notice
Summary of the contracting process

This procurement process involves Dundee City Council seeking an external service provider for Electoral Services from 2025 to 2028, addressing various elections and referendums. As part of a collaborative effort with Angus Council and Perth & Kinross Councils, this contract is specific to Dundee City Council, with separate notices issued by the other councils. The procurement follows an open procedure under the services category and has reached the award stage, with contracts signed on 21st January 2026. It covers delivery in Dundee, Scotland, under industry classification CPV 79820000, for printing and postal services related to elections.

This tender provides significant business growth opportunities for companies specialising in electoral service solutions, particularly those offering printing and postal services. Large enterprises like Idox Software, alongside subcontracting partners such as Adare, are well-suited for roles in this project due to the demand for managed systems and comprehensive service delivery. Businesses capable of handling large-scale electoral logistics and operations are encouraged to consider similar future tenders, which may offer expansive roles for both local and international firms interested in servicing public sector contracts within the UK.

How relevant is this notice?

Notice Information

Notice Title

Provision of Electoral Services

Notice Description

Dundee City Council has a requirement to contract with an external service provider for the provision of Electoral Services from 2025 initially to 2028 to cover any Scottish Parliamentary Elections, UK Parliamentary Elections, Local Government Elections, Local Government By Elections or Referendum. This procurement was conducted as a joint procurement exercise with Angus Council (lead authority) and Perth & Kinross Councils. This notice contains award information for Dundee City Council only. The other authorities have issued their own notices separately.

Lot Information

Printing & Issuing of Postal Voting Packs, Ordinary & Tendered Ballot Papers

Printing & Issuing of Postal Voting Packs, Ordinary & Tendered Ballot Papers. This procurement was conducted as a joint procurement exercise with Angus Council (lead authority) and Perth & Kinross Councils. This notice contains award information for Dundee City Council only. The other authorities have issued their own notices separately.

Managed Absent Vote Personal Identifier Verification System

Managed Absent Vote Personal Identifier Verification System. This procurement was conducted as a joint procurement exercise with Angus Council (lead authority) and Perth & Kinross Councils. This notice contains award information for Dundee City Council only. The other authorities have issued their own notices separately.

Printing & Postage of Poll Cards

Printing & Postage of Poll Cards. This procurement was conducted as a joint procurement exercise with Angus Council (lead authority) and Perth & Kinross Councils. This notice contains award information for Dundee City Council only. The other authorities have issued their own notices separately.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000827454
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552427
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

72140000 - Computer hardware acceptance testing consultancy services

79820000 - Services related to printing

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£490,000 £100K-£500K

Notice Dates

Publication Date
25 Mar 20266 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Dundee City Council
Additional Buyers

Angus Council

Perth & Kinross Council

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUNDEE
Postcode
DD1 1QE
Postcode Area
Dundee
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM03 Angus and Dundee City
Delivery Location
TLM71 Angus and Dundee City
Local Authority
Dundee City
Electoral Ward
Maryfield
Westminster Constituency
Dundee Central

Supplier Information

Number of Suppliers
1
Supplier Name

Idox Software Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552427
    Provision of Electoral Services - Dundee City Council has a requirement to contract with an external service provider for the provision of Electoral Services from 2025 initially to 2028 to cover any Scottish Parliamentary Elections, UK Parliamentary Elections, Local Government Elections, Local Government By Elections or Referendum. This procurement was conducted as a joint procurement exercise with Angus Council (lead authority) and Perth & Kinross Councils. This notice contains award information for Dundee City Council only. The other authorities have issued their own notices separately.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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