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Living and Lived Experience Panel Facilitator

The City of Edinburgh Council

This public procurement record has 2 releases in its history.

Award

15 Sep 2026 at 01:00

PCS Notice - Website Contract Award Notice
Tender

01 Apr 2026 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The City of Edinburgh Council, on behalf of the Edinburgh Alcohol and Drug Partnership, procured a service to facilitate a lived-and-living-experience panel. The panel is intended to improve drug and alcohol recovery services by ensuring that they are informed by people’s experience of substance use, using services and recovery. This is a public service and community engagement requirement, classified under CPV 85322000 for social services. The appointed provider is expected to support co-production with people who have relevant lived or living experience and to help translate that insight into better recovery services. Delivery is in Edinburgh. The arrangement was for one provider, which could be an individual or an organisation, rather than separate providers for different service elements.

The procurement has been awarded following a completed open procedure. One lot was used, with a single provider selected: Recovery Coaching Scotland CIC. The award was made on 6 May 2026 and the contract was signed on 14 August 2026. Its value is £120,000, covering the full potential contract period. The initial term is two years, with an option for two further 12-month extensions at the Council’s discretion, giving a maximum duration of 1,380 days. Bids had to be submitted electronically in English by 6 May 2026 at 12:00. Evaluation considered award criteria and pricing to identify the best overall value for money. Nine electronic bids were received, all from SMEs. Variants were not permitted.

This award shows a defined requirement for specialist facilitation of lived-and-living-experience engagement within drug and alcohol recovery services in Edinburgh. A credible future competitor would need to demonstrate the ability to convene and facilitate a panel involving people with experience of substance use, service use and recovery, and to turn that participation into practical service improvement. The buyer also expected sound organisational and financial controls: annual turnover of at least £60,000 in each of the previous two financial years, employers’ liability and public liability insurance of £5 million each, and a current ratio above 1.10 for the current and previous year. Providers would also need UK data-protection compliance and ICO registration, prompt payment of subcontractors, and payment of the Real Living Wage. Nine SME bids indicate a competitive market.

How relevant is this notice?

Notice Information

Notice Title

Living and Lived Experience Panel Facilitator

Notice Description

The City of Edinburgh Council (the Council), on behalf of the Edinburgh Alcohol and Drug Partnership, wished to put in place a contract with a single Provider (an individual or organisation) to facilitate a Lived-and-living-Experience Panel. The aim of this co-production is to improve the quality of Drug and Alcohol recovery services by ensuring that they are informed by lived and living experience of substance use, service use and recovery.

Lot Information

Lot 1

The Council sought to appoint a single Provider (Individual or Organisation) to deliver the specified service. An open procurement process was followed where by the Single Procurement Document (SPD) was utilised to identify suitable Tenderers in terms of compliance with the Public Contracts (Scotland) Regulations 2015 and/or the Procurement (Scotland) Regulations 2016/PR(S)A14. The minimum standards and any other requirements were set out in the Tender documents & Contract Notice. Thereafter an Award Criteria and Pricing evaluation was undertaken to select the tender which represent the best overall value for money.

Renewal: It is intended that the contract will be for a period of two years with the option to extend for a further two twelve-month periods, undertaken at the sole discretion of the Council. The contract value included in this notice is for the full potential 4 year contract period. The estimated contract value in this notice is for the full contract period including optional extensions.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000827861
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564524
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

98 - Other community, social and personal services

CPV Codes

85000000 - Health and social work services

85322000 - Community action programme

85323000 - Community health services

98000000 - Other community, social and personal services

98133100 - Civic betterment and community facility support services

Notice Value(s)

Tender Value
£120,000 £100K-£500K
Lots Value
£120,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£120,000 £100K-£500K

Notice Dates

Publication Date
15 Sep 20263 weeks ago
Submission Deadline
6 May 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The City of Edinburgh Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Recovery Coaching Scotland CIC

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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