Award

Electronic Payment Management Service

WEST LOTHIAN COUNCIL

This public procurement record has 1 release in its history.

Award

13 Apr 2026 at 00:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

The procurement process described involves West Lothian Council as the buying organisation for a contract titled "Electronic Payment Management Service." This falls under the industry category of "General public services" and is located in Livingston, Scotland, within the UKM78 region. The contract stage is marked as an Award, dated 31st March 2026, with the procurement method being open under an open procedure. The contract aims to secure a cloud-based payment service to manage Bacs payments, prompt payments, cheques, direct debits, and more, enhancing the council's financial processing capabilities.

This tender presents excellent opportunities for businesses involved in electronic payment solutions, especially those that can provide robust, cloud-based financial services. Companies with expertise in setting up and managing Bacs and Direct Debit payment systems would find this contract to be particularly beneficial for growth. Given the requirements for an inclusive and reliable payment management service that adheres to modern standards, tech firms, especially those specialising in payment infrastructure and finance technology, would be well-suited to participate in such procurement processes. Bottomline Technologies Ltd, a large-scale supplier, was awarded the contract, indicating the competitive nature and the capabilities required to secure such tenders.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

Electronic Payment Management Service

Notice Description

West Lothian Council requires a cloud based payment service which manages Bacs payments, prompt payments, Cheques, Direct Debits etc.

Lot Information

Lot 1

West Lothian Council has used a Bankers Automated Clearing System (BACS) since 2007. The aim is to procure a robust BACS payments / Direct Debit collection system which meets the needs of the council for collection and receipt of payments.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000829195
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR553696
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

66 - Financial and insurance services

CPV Codes

66110000 - Banking services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£53,851 Under £100K

Notice Dates

Publication Date
13 Apr 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
31 Mar 20263 weeks ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST LOTHIAN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVINGSTON
Postcode
EH54 6FF
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM14 West Lothian
Delivery Location
TLM78 West Lothian
Local Authority
West Lothian
Electoral Ward
Livingston South
Westminster Constituency
Livingston

Supplier Information

Number of Suppliers
1
Supplier Name

BOTTOMLINE TECHNOLOGIES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000829195-2026-04-13T00:00:00Z",
    "date": "2026-04-13T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000829195",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-158",
            "name": "West Lothian Council",
            "identifier": {
                "legalName": "West Lothian Council"
            },
            "address": {
                "streetAddress": "West Lothian Civic Centre, Howden South Road",
                "locality": "Livingston",
                "region": "UKM78",
                "postalCode": "EH54 6FF"
            },
            "contactPoint": {
                "name": "Anita Bainbridge",
                "email": "anita.bainbridge@westlothian.gov.uk",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.westlothian.gov.uk/"
            }
        },
        {
            "id": "org-193",
            "name": "Bottomline Technologies Ltd",
            "identifier": {
                "legalName": "Bottomline Technologies Ltd"
            },
            "address": {
                "streetAddress": "1600 Arlington Business Park",
                "locality": "Reading",
                "region": "UKJ11",
                "postalCode": "RG7 4SA"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "https://www.bottomline.com/uk"
            }
        },
        {
            "id": "org-160",
            "name": "Livingston Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Livingston Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "West Lothian Civic Centre, Howden South Road,",
                "locality": "Livingston",
                "postalCode": "EH54 6FF"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "West Lothian Council",
        "id": "org-158"
    },
    "tender": {
        "id": "CC14720",
        "title": "Electronic Payment Management Service",
        "description": "West Lothian Council requires a cloud based payment service which manages Bacs payments, prompt payments, Cheques, Direct Debits etc.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKM78"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "APR553696",
                "documentType": "awardNotice",
                "title": "Electronic Payment Management Service",
                "description": "West Lothian Council requires a cloud based payment service which manages Bacs payments, prompt payments, Cheques, Direct Debits etc.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR553696",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "West Lothian Council has used a Bankers Automated Clearing System (BACS) since 2007. The aim is to procure a robust BACS payments / Direct Debit collection system which meets the needs of the council for collection and receipt of payments.",
                "status": "complete",
                "hasOptions": false
            }
        ],
        "coveredBy": [
            "GPA"
        ],
        "classification": {
            "id": "66110000",
            "scheme": "CPV"
        }
    },
    "awards": [
        {
            "id": "CC14720",
            "suppliers": [
                {
                    "id": "org-193",
                    "name": "Bottomline Technologies Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "CC14720",
            "awardID": "CC14720",
            "status": "active",
            "value": {
                "amount": 53851,
                "currency": "GBP"
            },
            "dateSigned": "2026-03-31T00:00:00Z"
        }
    ],
    "language": "EN",
    "description": "Award against framework: G-Cloud 14 (SC Ref:829195)",
    "bids": {
        "statistics": [
            {
                "id": "491",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "492",
                "measure": "smeBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "493",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "494",
                "measure": "foreignBidsFromNonEU",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "495",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000829195"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice"
}