Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

SPS-02347 Grounds Maintenance East Area

Scottish Prison Service

This public procurement record has 3 releases in its history.

Award

21 Sep 2026 at 01:00

PCS Notice - Website Contract Award Notice
Tender

28 May 2026 at 01:00

PCS Notice - Website Contract Notice
Planning

15 Apr 2026 at 01:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

The Scottish Prison Service procured reactive and planned grounds maintenance services for HMP Edinburgh, HMP Shotts, HMP and YOI Polmont, and Central Stores Fauldhouse. The work covers routine grounds care, including grass cutting and edging, meadow and turf maintenance, hedge, shrub, bed and young tree maintenance, bark or mulch laying, litter and leaf clearance, hard-surface weed control, and ground-surface condition reporting. The requirement also includes weed control at Polmont, instructed work on invasive weeds, mature trees and void properties, plus tree surgery and tree surveys or reports when called off. This is a grounds maintenance services contract, classified under CPV 77314000, delivered across these Scottish Prison Service sites in the Edinburgh, Shotts, Polmont and Fauldhouse areas.

The procurement has been completed following an open procedure with electronic submission. It was divided into one lot covering routine, additional and call-off grounds maintenance services. The tender deadline was 29 June 2026 at 14:00, with bid opening at 14:30. Seven bids were received, all from SMEs and submitted electronically. Smith landscapes of Stirling LTD was awarded the contract, and the contract was signed on 21 September 2026. The contract is active and valued at £61,395. Its stated term is 720 days, with an optional extension of up to 12 months. The buyer allowed electronic payment and ordering, and electronic invoicing. Bids had to be submitted in English and variants were not permitted.

This award demonstrates demand from the Scottish Prison Service for a single supplier able to manage varied grounds maintenance across secure and operational sites. A credible future competitor would need practical capability in routine horticultural maintenance, grass, hedge, shrub, bed and young-tree care, litter and leaf clearance, hard-surface weed control, and condition reporting. The requirement also favours suppliers able to respond to instructed specialist work involving invasive weeds, mature trees, void properties, tree surgery and tree surveys. Delivery across multiple locations means firms need reliable mobile teams, scheduling and response capacity, with the operational discipline to work safely around prisons and other secure facilities. The award went to an SME, while all seven bidders were SMEs, indicating that the scale was accessible to smaller specialist landscaping businesses.

How relevant is this notice?

Notice Information

Notice Title

SPS-02347 Grounds Maintenance East Area

Notice Description

The SPS is seeking a Supplier to provide reactive and planned grounds maintenance services to HMP Edinburgh, HMP Shotts, HMP & YOI Polmont and Central Stores Fauldhouse. (Grass Cutting, Hedging, Weed Control, Cleaning of grounds) The Contract Term shall be 2 years with the option to extend for a further 1 years.

Lot Information

Lot 1

Core Tasks - Routine Services. HMP Edinburgh, HMP Shotts, SPS Fauldhouse: Grass cutting; Grass edging; Meadow/Turf maintenance; Hedge maintenance; Shrub and Bed maintenance; Young tree maintenance; Supply and lay ground bark/mulch; Cleaning of grounds (incl. litter picking, leaves, hard-surface weed control); and Ground surface condition reports (incl. paths, walls, manholes, ponding, surface drains). HMP & YOI Polmont: Cleaning of grounds (incl. litter picking, leaves, hard-surface weed control); Weed Control Additional Tasks - only carried out upon written instruction from the Purchaser. Invasive weeds (eg Giant Hogweed/Japanese Knotweed); Mature Tree Works; Ground maintenance at void properties; and Any other instructed works outside Core Tasks. Call-Off Services - only carried out upon written instruction from the Purchaser. Tree Surgeon Services; and Tree Survey and Reports.

Renewal: Optional Extension of up to 12 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000829486
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564938
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£61,395 Under £100K

Notice Dates

Publication Date
21 Sep 20261 months ago
Submission Deadline
29 Jun 2026Expired
Future Notice Date
21 Apr 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Prison Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM7 Eastern Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

Smith landscapes of Stirling LTD

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR553930
    SPS-02347 Grounds Maintenance East Area - The SPS is seeking a Supplier to provide reactive and planned grounds maintenance services to HMP Edinburgh, HMP Shotts, HMP & YOI Polmont and Central Stores Fauldhouse. (Grass Cutting, Hedging, Weed Control, Cleaning of grounds) The Contract Term shall be 2 years with the option to extend for a further 1 years.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY556709
    SPS-02347 Grounds Maintenance East Area - The SPS is seeking a Supplier to provide reactive and planned grounds maintenance services to HMP Edinburgh, HMP Shotts, HMP & YOI Polmont and Central Stores Fauldhouse. (Grass Cutting, Hedging, Weed Control, Cleaning of grounds) The Contract Term shall be 2 years with the option to extend for a further 1 years.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564938
    SPS-02347 Grounds Maintenance East Area - The SPS is seeking a Supplier to provide reactive and planned grounds maintenance services to HMP Edinburgh, HMP Shotts, HMP & YOI Polmont and Central Stores Fauldhouse. (Grass Cutting, Hedging, Weed Control, Cleaning of grounds) The Contract Term shall be 2 years with the option to extend for a further 1 years.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...