Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

WLC Hire of Welfare Cabins and Lockable Storage Containers

West Lothian Council

This public procurement record has 2 releases in its history.

Award

07 Aug 2026 at 01:00

OJEU - F3 - Contract Award Notice
Tender

20 May 2026 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

West Lothian Council procured the hire, delivery and servicing of welfare cabins, lockable storage containers and chemical toilets, mainly for building and works sites, with potential use by other council divisions. The requirement is for temporary site accommodation, secure storage and welfare facilities, including toilet cleaning, water provision and waste removal. Drying cabins were included as an optional offering. The procurement covers the West Lothian Council geographical area, centred on Livingston and other locations within West Lothian. This is a goods requirement under CPV 44211100, covering a single supplier arrangement for council-wide use. Delivery, collection and servicing are subject to performance requirements, including meeting agreed key performance indicators for timely delivery and collection.

The procurement is complete and was awarded through an open procedure. Sibcas Limited was selected as the single supplier for the requirement, with the contract awarded on 22 June 2026 and signed on 4 August 2026. The contract value is £1,500,000, with a three-year contract period commencing 1 August 2026 and options for up to 24 months of extensions. Evaluation gave 70% weighting to price and 10% to a method statement; the remaining evaluation basis was set out in the procurement documents. Participation required relevant trade-register enrolment, financial stability, £10 million employers’ liability insurance, £5 million public liability insurance and valid motor insurance. Bidders also needed relevant experience, technical resources, supply-chain systems and ISO 14001 or equivalent environmental certification.

This award indicates established council demand for suppliers able to provide a managed fleet of welfare cabins, lockable storage containers and chemical toilets across multiple building and works sites. A credible future competitor would need sufficient stock, transport and servicing capacity, together with reliable collection, delivery, cleaning, water provision and waste-removal operations. The requirement favours businesses that can demonstrate comparable supply or hire contracts, appropriate technicians, quality-control arrangements, tracking systems, plant and technical equipment, and the ability to provide product descriptions or samples. Environmental management capability is important, including UKAS- or equivalently accredited ISO 14001 certification or an equivalent EMAS certificate. Suppliers should also be able to manage subcontractors for toilet cleaning, water and waste services, and generator-related work.

How relevant is this notice?

Notice Information

Notice Title

WLC Hire of Welfare Cabins and Lockable Storage Containers

Notice Description

Award of a 3 year contract for hire, delivery and servicing of welfare cabins, lockable storage containers and chemical toilets mainly for building and works sites, but potentially for use by other areas of the council. There will be the possibility to extend contract for a further 2 years

Lot Information

Lot 1

West Lothian Council is awarding a single supplier for the hire of Welfare Cabins and Lockable Storage Containers under a Contract which will be open to all Council divisions for participation. The period of the Contract shall be three years commencing 01 August 2026, with the Council option for a further two one-year extension periods. The continuation of the Contract is subject to the agreed Key Performance Indicators being met throughout the period of the Contract. Typical Annual Spend recently has been around 300,000GBP but there is no guarantee as to the volume of business to be awarded under this Contract. The award of a contract shall not obligate the Authority to place any order. The quantities stated in the tender documents are approximate and provisional and may be used for evaluation purposes only and are not to be held as binding on the Authority in any way.

Options: Pricing for drying cabins included but will not be part of the evaluation as it is recognised not all tenderers may be able to offer this option.

Renewal: Allowance for up to 24 month of extensions

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000830831
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561890
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

CPV Codes

44211100 - Modular and portable buildings

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
£1,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£1,500,000 £1M-£10M

Notice Dates

Publication Date
7 Aug 20261 months ago
Submission Deadline
22 Jun 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Initial Contract Length 3 years Contract Extension Period up to 24 months of extension available If the full term is reached this will be re-advertised in April 2031

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Lothian Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVINGSTON
Postcode
EH54 6FF
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM14 West Lothian
Delivery Location
TLM78 West Lothian
Local Authority
West Lothian
Electoral Ward
Livingston South
Westminster Constituency
Livingston

Supplier Information

Number of Suppliers
1
Supplier Name

Sibcas Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY556293
    WLC Hire of Welfare Cabins and Lockable Storage Containers - 3 year contract for hire, delivery and servicing of welfare cabins, lockable storage containers and chemical toilets mainly for building and works sites, but potentially for use by other areas of the council. There will be the possibility to extend contract for a further 2 years
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561890
    WLC Hire of Welfare Cabins and Lockable Storage Containers - Award of a 3 year contract for hire, delivery and servicing of welfare cabins, lockable storage containers and chemical toilets mainly for building and works sites, but potentially for use by other areas of the council. There will be the possibility to extend contract for a further 2 years

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...