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RCH668 - Fan Repair, Service & Replacement

River Clyde Homes

This public procurement record has 2 releases in its history.

Award

03 Aug 2026 at 01:00

PCS Notice - Website Contract Award Notice
Tender

20 May 2026 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

River Clyde Homes procured works to service, maintain, repair and replace mechanical ventilation and fan equipment across its housing stock in Greenock and the surrounding Inverclyde area. The requirement covers mechanical ventilation with heat recovery (MVHR) units, positive input ventilation (PIV) units, and low-rise and high-rise fans. MVHR units require servicing twice a year, while low-rise and high-rise fans require annual servicing. PIV units do not require routine servicing but must be repaired or replaced when necessary. The work includes planned servicing and reactive repairs and replacements, with requirements detailed in a pricing schedule. The relevant building-services classification is CPV 45331210.

The procurement is complete and was run as a single lot using an open procedure. Three electronic bids were received, including two from small or medium-sized enterprises. MS All Trades Ltd was awarded the contract on 3 June 2026, and the contract was signed on 22 June 2026. The awarded contract value is £600,000. The initial contract period is two years, with an option for River Clyde Homes to extend it by up to two further 12-month periods. Bidders had to hold BPEC accreditation and comply with 18th edition IEE wiring regulations. Staff names and qualifications were required, variants were not permitted, and bids had to remain valid for 90 days. The contract uses key performance indicators and electronic payment and ordering.

This award demonstrates recurring demand from River Clyde Homes for specialist ventilation maintenance within social housing. A credible future supplier would need practical capability across MVHR, PIV and low-rise and high-rise fan systems, including scheduled servicing, fault diagnosis, repairs and full equipment replacement. BPEC accreditation and compliance with the 18th edition IEE wiring regulations are central technical requirements, while the need to provide named, qualified staff indicates that competent in-house delivery capacity matters. Experience working across varied housing properties, including both low-rise and high-rise buildings, would support a strong offer. Suppliers should also be able to manage reactive workloads, meet KPI-based performance requirements and price accurately without relying on later uplifts caused by unfamiliarity with the properties.

How relevant is this notice?

Notice Information

Notice Title

RCH668 - Fan Repair, Service & Replacement

Notice Description

River Clyde Homes are looking to procure an experienced and competent company to repair, service and replace MVHR units and fans.

Lot Information

Lot 1

River Clyde Homes are looking to procure a competent and experienced company to undertake the servicing, maintenance and replacement of MVHRs, PIVs and low rise and high rise fans. Each MVHR unit requires to be serviced twice per year. Low and high rise fans require to be serviced once per year. PIVs do not require to be serviced however will be required to be repaired/ replaced where required. The servicing requirement is detailed within the attached Pricing Schedule. The successful bidder must be BPEC accredited and adhere to 18th edition IEE wiring regulations. Bidders have the opportunity to satisfy themselves before tendering as to the equipment to be serviced and the conditions under which the work is to be carried out. Bidders may arrange site visits by contacting: Email Alison.Borthwick@riverclydehomes.org.uk No uplift in the submitted tendered rates will be accepted by RCH due to the preferred bidder's lack of knowledge of the properties.

Renewal: The contract will run for an initial two-year duration. RCH may wish, at its sole discretion, to extend any resultant agreement for up to an additional two, 12-month periods, subject to the agreement of the successful bidder.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000832083
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561493
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

45 - Construction work

CPV Codes

39717100 - Fans

42522000 - Non-domestic fans

42522100 - Parts of fans

45331210 - Ventilation installation work

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£600,000 £500K-£1M

Notice Dates

Publication Date
3 Aug 20261 months ago
Submission Deadline
3 Jun 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
May 2030

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
River Clyde Homes
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GREENOCK
Postcode
PA15 2UZ
Postcode Area
Paisley
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
Inverclyde
Electoral Ward
Inverclyde East Central
Westminster Constituency
Inverclyde and Renfrewshire West

Supplier Information

Number of Suppliers
1
Supplier Name

MS All Trades Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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