Award

Provision of Scanning Equipment Maintenance

HISTORIC ENVIRONMENT SCOTLAND

This public procurement record has 1 release in its history.

Award

18 May 2026 at 00:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

The procurement process, initiated by Historic Environment Scotland, involves a contract award for the "Provision of Scanning Equipment Maintenance." This contract is categorized under services within the Tourism, Built Environment, Conservation, and Heritage industry category. The contract location is in the region UKM75, corresponding to Edinburgh, UK. The process has reached the award stage with the contract being finalised on 15th May 2026. The procurement was conducted using a limited method due to the absence of competition for technical reasons, as Leica Geosystems is the sole provider capable of supplying necessary services and spare parts. The contract spans 48 months and involves delivering maintenance services specifically for the digital scanning equipment utilized within the National Collection of Aerial Photography.

This tender represents a meaningful opportunity for businesses specializing in high-end technical services, particularly those with expertise in equipment maintenance and technical support. Although this specific contract was awarded to Leica Geosystems due to their unique qualifications as the equipment manufacturer, companies in the field may find similar future opportunities from organisations like Historic Environment Scotland that require specialised service provision. Additionally, businesses focusing on conservation and heritage technology stand to benefit from engaging with governmental agencies looking for advanced technical solutions to maintain and enhance cultural and historical collections.

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Notice Information

Notice Title

Provision of Scanning Equipment Maintenance

Notice Description

This Voluntary Ex-Ante Transparency (VEAT) Notice relates to the intended procurement of maintenance services for scanning equipment. The contract duration is to be for 48 months.

Lot Information

Lot 1

Historic Environment Scotland (HES) intends to award this contract under the conditions of regulation 33.4.b(ii) of the Public Contracts (Scotland) regulations. The Contract will include maintenance services for digital scanning equipment used within the National Collection of Aerial Photography (NCAP). The scope of the maintenance services provided will include: - Annual on-site preventative hardware maintenance - Software updates - Spare parts - Customer support

Options: The Contracting Authority reserves the right to request additional deliveries by the Successful Tenderer, either intended as partial replacement of supplies or installations or as extensions of existing supplies and installations. The Contracting Authority may at it's sole discretion exercise this option.

Procurement Information

HES intends to award to the Supplier on the basis that competition is absent for technical reasons. Given the nature of the services described in II.2.4 of this notice, the necessary support and service engineers, along with a stock of spare parts, can only be provided by the Supplier as the manufacturer of the equipment.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000832249
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY556069
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F15 - Voluntary Ex Ante Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50430000 - Repair and maintenance services of precision equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£445,000 £100K-£500K

Notice Dates

Publication Date
18 May 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
15 May 20262 weeks ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HISTORIC ENVIRONMENT SCOTLAND
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH9 1SH
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Supplier Information

Number of Suppliers
1
Supplier Name

LEICA GEOSYSTEMS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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