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Provision of Scanning Equipment Maintenance

Historic Environment Scotland

This public procurement record has 2 releases in its history.

Award

09 Sep 2026 at 01:00

OJEU - F3 - Contract Award Notice
Award

18 May 2026 at 01:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

Historic Environment Scotland procured maintenance services for digital scanning equipment used within the National Collection of Aerial Photography. The service covers annual on-site preventative hardware maintenance, software updates, spare parts and customer support. The procurement is for services rather than equipment supply or construction works, and may also include additional deliveries to partially replace supplies or installations, or extend existing supplies and installations, at the authority’s discretion. The equipment manufacturer, Leica Geosystems, was selected as supplier. This is a specialist requirement supporting HES’s aerial photography collection and is relevant to businesses providing maintenance and technical support for professional digital scanning systems, particularly where they can support both hardware and associated software.

The procurement has been awarded and the contract is active. It used a limited procedure without a prior call for competition, justified on technical grounds because the manufacturer was considered the only supplier able to provide the required engineers, support and spare parts. There was one electronic bid, and the award criterion was price. Leica Geosystems was awarded the single lot. The contract was signed on 26 August 2026 and has a value of £445,000. Its stated duration is 48 months. The scope includes an option for additional deliveries, partial replacement of supplies or installations, and extensions to existing supplies or installations. The award was made under regulation 33.4.b(ii) of the Public Contracts (Scotland) Regulations.

This award shows demand from Historic Environment Scotland for manufacturer-level support of specialist digital scanning equipment used in a national heritage photography collection. A credible future competitor would need suitably qualified service engineers, the ability to carry out planned on-site hardware maintenance, and reliable access to compatible spare parts. It would also need to provide software updates and responsive customer support across the equipment’s operational life. The procurement route indicates that proven technical control of the equipment, or demonstrable manufacturer-authorised capability, is commercially important: the justification relied on the manufacturer’s unique access to the necessary engineers, support and parts. Businesses targeting similar work should therefore be able to evidence equipment-specific expertise, dependable field-service capacity and continuity of technical support for HES.

How relevant is this notice?

Notice Information

Notice Title

Provision of Scanning Equipment Maintenance

Notice Description

This Voluntary Ex-Ante Transparency (VEAT) Notice relates to the intended procurement of maintenance services for scanning equipment. The contract duration is to be for 48 months.

Lot Information

Lot 1

Historic Environment Scotland (HES) intends to award this contract under the conditions of regulation 33.4.b(ii) of the Public Contracts (Scotland) regulations. The Contract will include maintenance services for digital scanning equipment used within the National Collection of Aerial Photography (NCAP). The scope of the maintenance services provided will include: - Annual on-site preventative hardware maintenance - Software updates - Spare parts - Customer support

Options: The Contracting Authority reserves the right to request additional deliveries by the Successful Tenderer, either intended as partial replacement of supplies or installations or as extensions of existing supplies and installations. The Contracting Authority may at it's sole discretion exercise this option.

Procurement Information

HES intends to award to the Supplier on the basis that competition is absent for technical reasons. Given the nature of the services described in II.2.4 of this notice, the necessary support and service engineers, along with a stock of spare parts, can only be provided by the Supplier as the manufacturer of the equipment.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000832249
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564148
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50430000 - Repair and maintenance services of precision equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£445,000 £100K-£500K

Notice Dates

Publication Date
9 Sep 20264 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Historic Environment Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH9 1SH
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Supplier Information

Number of Suppliers
1
Supplier Name

Leica Geosystems Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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