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Marketing and Visibility Activation Services for Space Scotland

Space Scotland

This public procurement record has 2 releases in its history.

Award

08 Sep 2026 at 01:00

PCS Notice - Website Contract Award Notice
Tender

22 May 2026 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

Space Scotland appointed an agency to provide retained marketing and communications support for Scotland’s space industry. The service covers social media, press and media relations, monthly newsletters, member engagement, event and speaking opportunities, strategic visibility, copywriting, design, website updates, campaign development and event communications. The agency must communicate accurately with technical and non-technical audiences and support relationships across industry, government and academia in the UK and internationally. Work is for Space Scotland and its members, with strategic activity involving organisations such as the Scottish Government, Scottish Enterprise, Scottish Development International, the UK Space Agency and other space-sector bodies. Delivery is centred in Edinburgh, with activity extending across Scotland and the wider international space ecosystem. This is a communications service, classified under CPV 79342000.

This was an open procedure and the procurement is complete. One lot was awarded to Astro Agency Limited, an Edinburgh SME. The award period began on 5 June 2026, following the submission deadline of 5 June 2026 at 17:00 UTC; the lot instructions also referred to 19:00 BST. The contract was signed on 20 August 2026 and has a duration of 300 days, with an annual review and renewal provision. The contract value is £111,000. The lot described a monthly retainer budget of £2,500 excluding VAT. Nine electronic bids were received, all from SMEs. Proposals were assessed on relevant sector experience and understanding, team strength, the monthly activity plan, reporting approach, case studies and value within the stated budget. Variants were not allowed and submissions had to be in English.

This award demonstrates demand from a specialist public-facing body for an agency that can combine communications strategy, media relations, digital content and stakeholder engagement in a technically complex sector. A credible competitor would need at least three years’ direct experience in space or closely related advanced industries, with evidence from at least three relevant client case studies. Strong candidates would understand the space value chain, regulation, policy and commercial environment, and have worked across industry, government and academia. International space-sector knowledge, journalist and editor relationships, event-organiser contacts, and the ability to translate technical material into clear communications would be important. The requirement also favours a multidisciplinary team able to manage regular content, newsletters, reporting, creative work, events and strategic partnership communications for a membership or trade-body environment.

How relevant is this notice?

Notice Information

Notice Title

Marketing and Visibility Activation Services for Space Scotland

Notice Description

Space Scotland is the coordinating body for the Scottish space industry, promoting the growth and development of the Scottish space sector. We work to connect key stakeholders, promote sector priorities, and facilitate international and cross-disciplinary collaboration to enhance Scotland's role in the global space ecosystem. We are seeking an agency partner to manage our ongoing marketing and visibility activity on a retained basis. This contract will be reviewed at the end of each financial year to ensure work is appropriate for all parties and in line with our funders' expectations. The Brief We require a proactive, fully managed communications service that keeps Space Scotland and its members visible, credible, and well-connected across relevant audiences in the UK and internationally. The work spans social media, press and media relations, newsletter management, member engagement, events and speaking opportunities, and broader strategic visibility support. We are looking for a partner capable of exercising editorial judgement on our behalf.

Lot Information

Lot 1

The space sector is non-devolved, technically complex, commercially sensitive, and operates within a distinct regulatory environment. We expect the appointed agency to understand how the sector works, its value chain, its key organisations, its commercial dynamics, and its nuanced policy landscape. This means we are looking for agencies with a genuine, established track record in the space sector or closely adjacent advanced industries. - A minimum of three years' direct experience delivering communications and marketing within the space sector or closely related advanced industries - Demonstrable experience working across industry, government, and academia - International experience within the global space ecosystem - Sector knowledge evidenced through client work - Demonstrated ability to translate complex technical content into accurate, compelling communications for diverse audiences - An established network across the global space economy including media, event organisers, government bodies, and industry stakeholders - Existing relationships with relevant journalists and editors across space, technology, business, and mainstream outlets - A multidisciplinary team with complementary expertise to deliver the proposed work effectively - Familiarity with trade body and membership organisation environments is an advantage Scope of Work Content and Social Media Regular, accurate social media activity across relevant platforms. Sector news, activity and event promotion, member updates, and campaign content. Messaging calibrated for both technical and non-technical audiences and tailored to the platform's key audience. Press and Media Relations Press release writing and distribution. Proactive media pitching across space and aerospace, technology, business, and mainstream outlets. Ongoing journalist relationship management and coverage monitoring. Member Engagement Proactive sourcing of member news and updates for amplification across Space Scotland channels. Regular communication with members to maintain an accurate picture representative of sector activity. Newsletter Monthly newsletter production, curation, and distribution. Subscriber database management. Performance tracking. Events and Speaking Identification and securing of speaking opportunities at space sector events and relevant cross-sector events including energy, finance, agriculture, and technology. Support and training for Space Scotland staff, Working Group Chairs, and member representatives. Strategic Visibility Communications support for key partnerships and strategic initiatives, including, but not limited to, activity involving the Scottish Government, Scottish Enterprise, Scottish Development International, the UK Space Agency, Highlands and Islands Enterprise, South of Scotland Enterprise, and the Satellite Applications Catapult. Digital and Creative Copywriting, design, website updates, campaign development, and event communications as required. Budget The monthly retainer budget is 2,500 GBP excluding VAT. Proposals should be clear about what is and is not included at this level, and where additional investment would be required for activity outside the core scope. Submissions should include: - Company overview and summary of relevant sector experience - Proposed approach to the work and how you would deliver a consistent communication for Space Scotland - Outline monthly activity plan covering the scope areas detailed above - Minimum of three case studies from space sector or closely related clients - Key personnel and team structure - Proposed approach to reporting and measurement - Fee breakdown Proposals will be assessed on depth and relevance of sector experience and understanding of Space Scotland and Scotland's space ecosystem, the strength of the team, credibility of monthly activity plan and approach to reporting, track record evidenced through case studies, and value within the stated budget. Applications must be submitted to admin@spacescotland.org by 5th June 19:00 BST.

Renewal: This contract will be reviewed at the end of each financial year to ensure work is appropriate for all parties and in line with our funders' expectations.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000832743
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564009
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79342000 - Marketing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£111,000 £100K-£500K

Notice Dates

Publication Date
8 Sep 20261 weeks ago
Submission Deadline
5 Jun 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Space Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH9 3HJ
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Supplier Information

Number of Suppliers
1
Supplier Name

AstroAgency Limited

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY556460
    Marketing and Visibility Activation Services for Space Scotland - Space Scotland is the coordinating body for the Scottish space industry, promoting the growth and development of the Scottish space sector. We work to connect key stakeholders, promote sector priorities, and facilitate international and cross-disciplinary collaboration to enhance Scotland's role in the global space ecosystem. We are seeking an agency partner to manage our ongoing marketing and visibility activity on a retained basis. This contract will be reviewed at the end of each financial year to ensure work is appropriate for all parties and in line with our funders' expectations. The Brief We require a proactive, fully managed communications service that keeps Space Scotland and its members visible, credible, and well-connected across relevant audiences in the UK and internationally. The work spans social media, press and media relations, newsletter management, member engagement, events and speaking opportunities, and broader strategic visibility support. We are looking for a partner capable of exercising editorial judgement on our behalf.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564009
    Marketing and Visibility Activation Services for Space Scotland - Space Scotland is the coordinating body for the Scottish space industry, promoting the growth and development of the Scottish space sector. We work to connect key stakeholders, promote sector priorities, and facilitate international and cross-disciplinary collaboration to enhance Scotland's role in the global space ecosystem. We are seeking an agency partner to manage our ongoing marketing and visibility activity on a retained basis. This contract will be reviewed at the end of each financial year to ensure work is appropriate for all parties and in line with our funders' expectations. The Brief We require a proactive, fully managed communications service that keeps Space Scotland and its members visible, credible, and well-connected across relevant audiences in the UK and internationally. The work spans social media, press and media relations, newsletter management, member engagement, events and speaking opportunities, and broader strategic visibility support. We are looking for a partner capable of exercising editorial judgement on our behalf.

Open Contracting Data Standard (OCDS)

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