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Provision of Legal Services

Clyde Valley Housing Association Limited

This public procurement record has 2 releases in its history.

Award

14 Sep 2026 at 01:00

PCS Notice - Website Contract Award Notice
Tender

28 May 2026 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

Clyde Valley Housing Association Limited commissioned legal services for its housing association activities, delivered in and around Motherwell. The requirement covered three service areas. Lot 1 concerned procurement and commercial contracts, construction and engineering, property acquisitions and disposals, development, conveyancing, planning, environmental matters, IT contracts and related disputes. Lot 2 covered housing and estate management, factoring, tenancy breaches, rent and debt recovery, notices, evictions, anti-social behaviour, leases, licences, court actions and sheriff officer management. Lot 3 covered employment, governance, charity and company matters, data protection, information management, freedom of information, finance and refinancing, security work, pensions and employment tribunals. The services were for a registered social landlord and its group.

This completed procurement used an open procedure for a measure-term contract, with three lots and electronic submissions. The tender deadline and bid opening were 29 June 2026, and bids were required to remain valid until 30 September 2026. The stated overall estimated value was £245,000. Lot values were £100,000 for Lot 1, £300,000 for Lot 2 and £100,000 for Lot 3. The three-year contract period runs from 1 October 2026 to 30 September 2029, with two possible one-year extensions. TC Young Solicitors was awarded Lots 1 and 2; Harper Macleod LLP was awarded Lot 3. Contracts were signed on 10 September 2026, each recorded at £100,000, and are active. The award basis required a suitably qualified profession.

This opportunity demonstrates recurring legal demand from a housing association across property, construction, procurement, housing management, litigation, regulatory compliance, employment, governance, data protection and finance. A credible competitor would need a multi-disciplinary legal team able to advise a registered social landlord, manage both advisory and contentious work, and handle substantial volumes of tenancy, arrears, eviction, conveyancing and contract matters. Relevant capability includes Scottish housing and property law, construction disputes, court and tribunal proceedings, information governance, UK GDPR and freedom of information, employment law, charity and company law, lending documentation and security work. Firms should be able to provide experienced solicitors across several specialisms, work electronically, support operational deadlines and demonstrate robust quality, compliance and performance management.

How relevant is this notice?

Notice Information

Notice Title

Provision of Legal Services

Notice Description

2.1. CVG intends to enter into a Measure Term Contract (MTC) with up to three suitably qualified and experienced law firms, appointed across the three Lots detailed below. The Contract will be for an initial three (3) year period, with the option to extend for up to two further single year periods at the discretion of CVG

Lot Information

Procurement, Construction, Acquisitions, Development, Compliance and Property Conveyancing

The provision of general legal advice relating to services provided by Registered Social Landlords in this Lot. Work and advice related to procurement and contract issues. Conveyancing work and advice in dealing with related issues. Transfer of new build housing developments to other housing providers. Property law including acquisitions, disposals, large scale regeneration and development projects. Construction law including construction and engineering contracts, design and build/traditional construction contracts, collateral warranties, professional appointments and performance security measures, adjudication and other alternative dispute resolution proceedings. Environmental and planning law as required. Litigation support for all of the above. Commercial contracts including contracts for supply of goods and services across Group and ad hoc contract law queries. Information Technology (IT) including IT goods and services contracts; website agreements. IT and technology service level agreements. Any other relevant Legal requirements

Renewal: 1 year +1 year

Housing and Estate Management, including Factoring and Mid-Market Properties.

Advice and work on related matters, including breach of tenancy, legal access to properties, Housing Management policies, alternative tenures/models. The provision of general legal advice relating to services provided by Registered Social Landlords in this Lot. Advice on complaints management involving bodies such as SPSO, HOHP, PRHP, etc. Court work, including raising court actions for tenancy breach and defending actions raised against CVG or CVG employees. Income recovery for current and former tenants and owners in relation to arrears, recharges and other debts owed to the Association. Service of letters or other documents (such as Notice of Proceedings in terms of the Housing Scotland Act 2001, Notices under the Housing (Scotland) Act 1988 or Private Housing (Tenancies) (Scotland) Act 2016) as required on individuals, tenants, or other parties. Executing Charges and Enforcing Decrees, including Decrees for payment and/or eviction against tenants, former tenants, commercial tenants and Decrees to enforce access to properties, as per instructions and executing other diligence as required and instructed by us. Anti-social behaviour (inc. ASBOs, interdicts and possession). Guidance on legislation on the private rented sector. Pursuing court actions raised by the Association against third parties. Preparation of Leases/Management Agreements/HMO licences. Factoring. Delivery of notices and other legal documents. Management of Sheriff Officers (as required). Evictions. Any other relevant legal documents

Renewal: 1 year + 1 year extension

Employment, Governance, Financial Management and Charity.

Advice relating to Governance issues, including changes in status, structure, legislation and guidance notes. Advice and support to allow the Group to meet all legal obligations in respect of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 as amended by the Data (Use and Access) Act 2025 (the Act). Including reviewing Group policies, procedures and records to ensure that the Group can demonstrate compliance with the UK GDPR and the Act, advising upon the lawful bases upon which the Group processes data, including where individual consent is relied upon, updating privacy notices to meet the UK GDPR and the Act standards of transparency, interpreting guidance from the Information Commissioner's Office, revising contracts to bring them in line with the current UK data protection framework, advising upon the legality of international transfers of personal data, dealing with the exercise of individual data rights including subject access, data portability, rectification and erasure and supporting the Group in the event of a personal data breach. Advice and support in relation to the fulfilment of the Groups obligations under Freedom of Information (Scotland) Act (FOISA) and the Environmental Information (Scotland) Regulations 2004 (EIRs). This may include advice on relevant exemptions/exceptions and interpretation of guidance from the Scottish Information Commissioner. Advice in relation to Group information management including how to capture, manage, store, share, preserve and deliver information appropriately and to meet all legal obligations. Subsidiary advice on Group Structure and Company Legislation Advice on related matters and issues, including alternative funding/finance. Production and assistance with regards to financial legal paperwork for large loans with lenders and with regards to financial legal paperwork to re-finance loans with lenders. Standard security work. Advice re. compliance of employment policies and practices, TUPE, dispute resolution, grievance and disciplinary issues, pensions and Settlement Agreements, Case law and good practice. Work relating to Employment Tribunals and Employment Appeals Tribunals. Any other relevant Legal requirements

Renewal: 1 year + 1 year

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000833125
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564456
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79100000 - Legal services

Notice Value(s)

Tender Value
£245,000 £100K-£500K
Lots Value
£400,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£100,000 £100K-£500K

Notice Dates

Publication Date
14 Sep 20263 weeks ago
Submission Deadline
29 Jun 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Clyde Valley Housing Association Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MOTHERWELL
Postcode
ML1 1PN
Postcode Area
Motherwell
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM34 North Lanarkshire
Delivery Location
TLM84 North Lanarkshire
Local Authority
North Lanarkshire
Electoral Ward
Motherwell North
Westminster Constituency
Motherwell, Wishaw and Carluke

Supplier Information

Number of Suppliers
2
Supplier Names

TC Young Solicitors

Harper Macleod LLP

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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