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Award of NAC/DA/5136 - Postal and Physical Mail Services

North Ayrshire Council

This public procurement record has 1 release in its history.

Award

29 Jul 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

North Ayrshire Council bought postal and physical mail services covering the collection and delivery of letters, large letters and parcels within the UK. The requirement is a services contract under the Government Commercial Agency Framework, specifically its Lot 2 for UK-wide mail collection and delivery. Delivery relates to North Ayrshire, with the council as the buying organisation. The service supports the council’s general public-service operations and requires a supplier able to handle the council’s outgoing physical mail across the relevant postal categories. Royal Mail was selected for the requirement. The procurement is therefore relevant to postal operators, mail logistics businesses and delivery networks with UK coverage and the operational capacity to provide collection and delivery for a public-sector customer.

This procurement has been awarded and the tender is complete. North Ayrshire Council used a limited call-off from the Government Commercial Agency Framework, without publishing a prior call for competition; the award followed the framework and applicable call-off procedures. Royal Mail received the award for the single lot. The contract was signed on 25 May 2026 and is valued at £1,120,000 GBP. Its stated contract period runs from 1 June 2026 to 31 May 2029, with one optional 12-month extension and a maximum end date of 31 May 2030. The award basis was the framework’s call-off arrangements. One bid was recorded, with no SME bids, and the successful award was made outside the scope of the relevant procurement directive.

Although this contract has already been awarded, it gives competing suppliers a clear picture of North Ayrshire Council’s recurring postal demand: UK collection and delivery of letters, large letters and parcels through an established public-sector framework route. A credible future competitor would need broad UK delivery coverage, dependable collection and distribution operations, and the capacity to manage mixed mail formats for a council over a substantial multi-year service period. Familiarity with framework call-offs and the ability to meet their procedural requirements would also be important. The recorded competition was limited to one bid, indicating that suppliers with the required network, service resilience and public-sector contracting capability could distinguish themselves when a comparable requirement next reaches the market.

How relevant is this notice?

Notice Information

Notice Title

Award of NAC/DA/5136 - Postal and Physical Mail Services

Notice Description

This award relates to the provision of postal and physical mail services via. the Government Commercial Agency Framework (Ref RM6280), specifically Lot 2: Collection and Delivery of Letters, Large Letters and Parcels within UK.

Lot Information

Lot 1

This award relates to the provision of postal and physical mail services via. the Government Commercial Agency Framework (Ref RM6280), specifically Lot 2: Collection and Delivery of Letters, Large Letters and Parcels within UK.

Procurement Information

The award has been made in accordance with the terms of the framework agreement and applicable call-off procedures. Therefore, the contract award without prior publication is lawful.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000834194
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL561097
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

64 - Postal and telecommunications services

CPV Codes

64110000 - Postal services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,120,000 £1M-£10M

Notice Dates

Publication Date
29 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North Ayrshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
IRVINE
Postcode
KA12 8EE
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire
Local Authority
North Ayrshire
Electoral Ward
Irvine South
Westminster Constituency
Central Ayrshire

Supplier Information

Number of Suppliers
1
Supplier Name

Royal Mail

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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