Hospital Kitchen Deep Cleaning

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000834277-2026-06-12T00:00:00Z",
    "date": "2026-06-12T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000834277",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-9",
            "name": "Lothian Health Board",
            "identifier": {
                "legalName": "Lothian Health Board"
            },
            "address": {
                "streetAddress": "Mainpoint, 2nd Floor, 102 Westport",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH3 9DN"
            },
            "contactPoint": {
                "email": "rashida.rasool@nhs.scot",
                "url": "http://www.publictendersscotland.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nhslothian.scot/"
            }
        },
        {
            "id": "org-10",
            "name": "Edinburgh Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Lothian Health Board",
        "id": "org-9"
    },
    "tender": {
        "id": "LR3-191-2026",
        "title": "Hospital Kitchen Deep Cleaning",
        "description": "NHS Lothian (NHSL) intends to appoint a suitable Contractor to undertake routine deep cleaning services, including grease extract cleaning services at various NHSL kitchen sites. The following NHSL sites are required to be cleaned 2-3 times per year. Please refer to Appendix 2 to view the cleaning schedule. Western General Hospital - Main Kitchen Royal Edinburgh Hospital - Kitchen & Oil Store Royal Hospital for Children & Young People - Basement Kitchen Royal Hospital for Children & Young People - Upper Kitchen East Lothian Community Hospital St John's Hospital - Howden Cafe St John's Hospital - Main Kitchen The Services will include: Canopy, filter, and extraction cleaning Decarbonising to remove burnt-on residues from equipment such as fryers, ranges, and other heating surfaces Full disinfection of all relevant surfaces, fittings, and equipment Dismantling and disconnecting equipment, where necessary, to access hard to reach areas Reassembly and reconnection of all equipment on completion Accessing and cleaning high level areas Use of food-safe, non-corrosive, environmentally friendly deep cleaning chemicals Use of appropriate specialist equipment and materials to achieve professional deep clean results Bagging and removal of all waste generated during the cleaning works to appropriate disposal facilities Provision of a final clean report and certificate of cleanliness following each completed clean",
        "status": "active",
        "items": [
            {
                "id": "1",
                "deliveryLocation": {
                    "description": "Edinburgh and the Lothians"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM73"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2026-07-17T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2026-07-17T12:00:00Z"
        },
        "documents": [
            {
                "id": "JUN557883",
                "documentType": "contractNotice",
                "title": "Hospital Kitchen Deep Cleaning",
                "description": "NHS Lothian (NHSL) intends to appoint a suitable Contractor to undertake routine deep cleaning services, including grease extract cleaning services at various NHSL kitchen sites. The following NHSL sites are required to be cleaned 2-3 times per year. Please refer to Appendix 2 to view the cleaning schedule. Western General Hospital - Main Kitchen Royal Edinburgh Hospital - Kitchen & Oil Store Royal Hospital for Children & Young People - Basement Kitchen Royal Hospital for Children & Young People - Upper Kitchen East Lothian Community Hospital St John's Hospital - Howden Cafe St John's Hospital - Main Kitchen The Services will include: Canopy, filter, and extraction cleaning Decarbonising to remove burnt-on residues from equipment such as fryers, ranges, and other heating surfaces Full disinfection of all relevant surfaces, fittings, and equipment Dismantling and disconnecting equipment, where necessary, to access hard to reach areas Reassembly and reconnection of all equipment on completion Accessing and cleaning high level areas Use of food-safe, non-corrosive, environmentally friendly deep cleaning chemicals Use of appropriate specialist equipment and materials to achieve professional deep clean results Bagging and removal of all waste generated during the cleaning works to appropriate disposal facilities Provision of a final clean report and certificate of cleanliness following each completed clean",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN557883",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "See II.1.4) Short description of this contract notice",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There are 3 x 12-months options to extend this contract. All extensions will be taken at NHS Lothian's discretion. The maximum contract term will therefore be 5 years."
                }
            }
        ],
        "bidOpening": {
            "date": "2026-07-17T12:00:00Z",
            "address": {
                "streetAddress": "Online - the tender submissions will be downloaded from the PCS-T tender platform."
            },
            "description": "The tender opening panel will complete a tender opening checklist to ensure that any omissions/errors/non-compliance in the bid submissions is captured and clarified (where appropriate) with the tenderers prior to the quality submissions being sent to the evaluation panel."
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Bidders must confirm adherence to either of the following: (a) hold current membership of the BESA Vent Hygiene Register (VHR), or an equivalent independently audited certification scheme; OR: (b) will ensure that all grease extract cleaning services delivered under this contract will be carried out in accordance with the BESA TR19 Grease specification, including provision of appropriate post-clean certification and supporting documentation. COSHH training Bidders must confirm that all staff engaged in the delivery of the services under this Contract will receive appropriate training in the Control of Substances Hazardous to Health (COSHH), relevant to the chemicals and substances used in hospital kitchen deep cleaning environments. This training must be current, regularly refreshed, and evidenced upon request by NHS Lothian for the duration of the Contract. The successful Contractor must ensure that within 6 weeks of commencement of the Contract, all relevant staff are in possession of a current Protecting Vulnerable Groups (PVG) certificate from Disclosure Scotland, as is required by Scottish Law. Written confirmation of compliance with this requirement must be readily available when asked for by NHS Lothian personnel. Continual compliance with this requirement for the duration Contract is a strict mandatory requirement. Failure to comply might result in non-compliant operatives being removed from site, and also termination of the Contract if not remedied to the satisfaction of the Board."
                },
                {
                    "type": "economic",
                    "description": "Specific Yearly/Average turnover over the last three financial years Professional Risk Indemnity Employer's (Compulsory) Liability Public Liability",
                    "minimum": "Requirement - Specific Yearly/Average turnover Number of fiscal years: 3 Minimum required turnover per year: 100,000 GBP Professional Risk Indemnity: 5,000,000 GBP Employer's (Compulsory) Liability: 5,000,000 GBP Public Liability: 10,000,000 GBP"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2026-10-15T00:00:00Z"
            }
        },
        "classification": {
            "id": "90910000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "This is dependent on whether or not the awarded contract will be extended after the initial 2 year duration. Future notices will be published in one of the following years: 2028, 2029, 2030 or 2031."
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31986. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: NHS Lothian is committed to maximising Community Benefits from its procurement activities and wishes to secure economic and social benefits from this procurement. The focus for Community Benefits within this Contract will be community oriented, providing benefit to the Third Sector and community groups within Edinburgh and the Lothians. The Community Benefits requirement for this contract is mandatory. NHS Lothian will work with the successful Bidder to support Community Benefit selection via the NHS Scotland (NHSS) National Services Scotland (NSS) Community Benefits Gateway. Links for more information on Community Benefits: Community benefits in procurement - Public sector procurement - gov.scot (https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ ) Community benefits in public procurement: guidance note - gov.scot (https://www.gov.scot/publications/scottish-government-community-benefits-public-procurement-guidance-note/ ) Community Benefits Gateway - nhs.scot (https://www.nss.nhs.scot/procurement-and-logistics/sustainability-information-for-suppliers/access-our-community-benefit-gateway/) Bidders must confirm that their organisation will commit to fulfil one (1) community benefit posted on the Community Benefits Gateway per 50,000 GBP of aggregated contract spend. (SC Ref:834277)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000834277"
        }
    ],
    "noticetype": "OJEU - F2 - Contract Notice"
}