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Multi-Function Printer Lease and Support

River Clyde Homes

This public procurement record has 2 releases in its history.

Award

18 Sep 2026 at 01:00

PCS Notice - Website Contract Award Notice
Tender

24 Jun 2026 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

River Clyde Homes procured a managed multi-function printer service covering the lease and support of its printing equipment. The requirement includes the buyer’s detailed print estate and print requirements, with the service delivered across Inverclyde. This is a goods-led technology and office equipment requirement, covering multifunction printers, printing equipment and associated support services. The buyer is River Clyde Homes, a housing organisation based in Greenock. The procurement was arranged as one requirement rather than separate service areas, and the appointed supplier is expected to provide an integrated leasing and support solution for the organisation’s operational printing needs. The detailed specification includes the current print estate and the required print service arrangements.

The procurement is complete and has been awarded following an open procedure. River Clyde Homes received two electronic bids, one from an SME, and selected Agilico (Scotland) Limited. The contract is active, valued at £33,787.88, and was signed on 28 July 2026. The tender submission deadline and bid opening were 8 July 2026 at 12:00, with bids required to remain valid for 90 days. The initial contract period is 720 days, with options for up to two further 12-month extensions by agreement. Suppliers first had to demonstrate the technical capacity and experience required, before full tender evaluation. Staff names and qualifications were required, variants were not allowed, and performance was subject to stated KPIs.

This award shows that River Clyde Homes buys an integrated managed print solution rather than equipment alone: a supplier must be able to lease multifunction printers, support them throughout the service period and manage an existing print estate across Inverclyde. A credible competitor would need demonstrable experience delivering comparable printer leasing and support, sufficient technical capacity, and staff with relevant qualifications whose names can be provided. The requirement suits an established managed print, office technology or document solutions provider able to handle electronic tendering and provide a controlled service against contractual KPIs. The award also indicates that an SME can compete successfully, since one of the two bids received came from an SME. The buyer’s stated future requirement makes this a useful benchmark for similar work.

How relevant is this notice?

Notice Information

Notice Title

Multi-Function Printer Lease and Support

Notice Description

River Clyde Homes (RCH) are seeking to employ a suitably experienced and competent supplier to provide Multi- Function Printer Lease and Support. A detailed specification of the print requirements are attached at Appendix D. Bidders should ensure this is read and understood prior to submitting a tender response.

Lot Information

Lot 1

River Clyde Homes (RCH) are seeking to employ a suitably experienced and competent supplier to provide Multi- Function Printer Lease and Support. A detailed specification of the print requirements are attached at Appendix D. Bidders should ensure this is read and understood prior to submitting a tender response. The contract will run for an initial two-year period. RCH may wish, at its sole discretion, to extend any resultant agreement for a further two, twelve-month periods subject to the agreement of the successful bidder. Interested parties must first evidence to River Clyde Homes that they have the requisite technical capacity, and experience to undertake works of this nature before they will be taken forward to the full tender evaluation.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Options: The contract will run for an initial two-year duration. RCH may wish at its sole discretion to extend any resultant agreement for up to a further two twelve-month periods subject to the agreement of the successful bidder.

Renewal: The contract will run for an initial two year duration. RCH may wish at its sole discretion to extend any resultant agreement for up to a further two twelve month periods subject to the agreement of the successful bidder.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000835492
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564774
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

30120000 - Photocopying and offset printing equipment

30121200 - Photocopying equipment

30123000 - Office and business machines

30191000 - Office equipment except furniture

30232100 - Printers and plotters

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£33,787 Under £100K

Notice Dates

Publication Date
18 Sep 20261 months ago
Submission Deadline
8 Jul 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
June 2030

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
River Clyde Homes
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GREENOCK
Postcode
PA15 2UZ
Postcode Area
Paisley
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
Inverclyde
Electoral Ward
Inverclyde East Central
Westminster Constituency
Inverclyde and Renfrewshire West

Supplier Information

Number of Suppliers
1
Supplier Name

Agilico (Scotland) Limited (Main Contact)

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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