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Provision of UNIT4 FMS Maintenance and Support

University of Strathclyde

This public procurement record has 1 release in its history.

Award

28 Jul 2026 at 01:00

OJEU - F3 - Contract Award Notice
Summary of the contracting process

The University of Strathclyde procured maintenance and support for its UNIT4 Financial Management System (FMS), a specialist business software service supporting the university’s financial management operations. The service is delivered for the University of Strathclyde in Glasgow. This is a services requirement rather than a supply of general software, hardware or construction work. The requirement covers ongoing technical maintenance and support for the UNIT4 FMS platform. The named buying organisation is the University of Strathclyde, an education-sector public body. The contract was structured as a single lot and concerns a specific financial management system, so it is most relevant to UNIT4 itself, authorised UNIT4 support providers, or suppliers with demonstrable technical capability in maintaining this platform.

The procurement is complete and has been awarded to UNIT4 Business Software Limited. The contract is active and was signed on 16 July 2026 for £82,676.40. It followed a negotiated procedure using a limited procurement route, without prior publication of a call for competition, for a below-GPA-threshold services contract. The authority relied on the stated absence of competition for technical reasons, on the basis that the services could be supplied only by a particular economic operator. There was one bid, submitted electronically, and the award basis was entirely technical quality: technical criteria carried 100% weighting, while price carried 0%. The contract includes an option allowing modifications during its term in specified circumstances under the Scottish procurement regulations.

This award demonstrates demand from a Scottish university for specialist UNIT4 FMS maintenance and support, with the requirement treated as technically exclusive rather than a broad competitive IT support service. A credible future competitor would therefore need direct UNIT4 expertise, authorised access or a strong technical relationship with the platform owner, together with the ability to provide dependable maintenance and user support for a live university finance system. The evaluation gives a clear signal that technical capability, service continuity and evidence of platform-specific competence matter more than price in this buyer’s requirements. Suppliers with experience supporting higher-education finance systems, managing business-critical software estates and responding to technical issues at institutional scale are best placed to build a relevant proposition when this requirement is next considered.

How relevant is this notice?

Notice Information

Notice Title

Provision of UNIT4 FMS Maintenance and Support

Notice Description

The University of Strathclyde has awarded a contract for the Provision of UNIT4 FMS Maintenance and Support following a Negotiated Procedure for a below GPA threshold services contract, under Regulation 33(1) (b) (ii) in accordance with the Public Contracts (Scotland) Regulations 2015 and the University's Procurement Manual.

Lot Information

Lot 1

The University of Strathclyde has awarded a contract for the Provision of UNIT4 FMS Maintenance and Support following a Negotiated Procedure for a below GPA threshold services contract, under Regulation 33(1) (b) (ii) in accordance with the Public Contracts (Scotland) Regulations 2015 and the University's Procurement Manual.

Options: In line with 72 - Modification of Contracts During their Term, of the Public Contracts (Scotland) Regulations 2015, this Contract may be modified without a new procurement procedure in accordance with this Part in some cases.

Procurement Information

It has been determined that the appropriate route to market for this requirement is in accordance with The Procurement (Scotland) Regulations 2016, Part 3, Circumstances in which a contract can be awarded without competition, 6.-(1) A contracting authority may award a public contract without seeking offers in relation to the proposed contract - b) where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons - (ii) competition is absent for technical reasons.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000837716
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL561059
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72222300 - Information technology services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£82,676 Under £100K

Notice Dates

Publication Date
28 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Strathclyde
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G1 1XU
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North East

Supplier Information

Number of Suppliers
1
Supplier Name

Unit4 Business Software Limited

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL561059
    Provision of UNIT4 FMS Maintenance and Support - The University of Strathclyde has awarded a contract for the Provision of UNIT4 FMS Maintenance and Support following a Negotiated Procedure for a below GPA threshold services contract, under Regulation 33(1) (b) (ii) in accordance with the Public Contracts (Scotland) Regulations 2015 and the University's Procurement Manual.

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